Independent Contractor Associate Account Coordinator Job at Vaniam Group (Chicago)

Bookkeeper

Opening for a Bookkeeper seeking a company they can grow in. The right Bookkeepe...

Location

United States , Park City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in bookkeeping or accounting roles
Associate's Degree in Accounting, Finance, or related field
Excellent attention to detail and organizational skills

Job Responsibility

Support the Accountant and Operations team in maintaining meticulous financial records in the organization's accounting system (e.g., QuickBooks Online), ensuring all transactions, including donations, grants, and event-related revenue, are coded according to the organization’s chart of accounts
Handle/Take responsibility for daily cash receipts process, including depositing checks via mobile upload, visiting the local bank, and preparing daily cash receipts listings
Track and report expenditures on multiple restricted grants and contracts
Prepare and file 1099s for 10-30 independent contractors annually, maintaining up-to-date vendor files for audit purposes
Collaborate with the development team to reconcile donation records between the accounting systems and Salesforce CRM on a weekly basis
Coordinate the full cycle of accounts payable and receivable, including processing invoices, preparing bi-weekly check runs and ACH transactions for approval, and resolving vendor discrepancies in a timely manner

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Fulltime

Project Manager – Highrise Building

The job incumbent is responsible for providing Project Management Consultancy (P...

Location

India , Bangalore

Salary:

Not provided

Bureau Veritas Certification CZ, s.r.o.

Expiration Date

Until further notice

Requirements

Graduate Engineer BE/ B.Tech (Civil) with min.15 years of relevant experience in Highrise Building Project
Prior experience in Project Management Consultancy (PMC) role is mandatory
Experience in managing large-scale residential high-rise projects preferred
Good communication skills verbal, writing and presentation
Strong expertise in PMC delivery for Highrise Building Projects
Thorough understanding of construction sequencing, MEP coordination, and interface management
Strong communication, reporting, and stakeholder management skills
Ability to manage multiple contractors while maintaining consultancy ethics and independence
Proficient in project planning, risk management, and cost control from a PMC perspective
Must comply with the PMC / Company Cardinal Safety Rules in all situations

Job Responsibility

Provide end-to-end PMC services for Highrise Building Projects from concept to handover
Review and monitor master project schedules, milestones, and critical paths submitted by contractors
Coordinate and manage Civil, Structural, MEP, Façade, Finishing, and External Development works
Review, comment, and recommend approval of design drawings, shop drawings, method statements, and material submittals
Monitor contractor compliance with approved drawings, technical specifications, and relevant codes (NBC, IS Codes, local development authority by-laws, fire & safety norms)
Implement and oversee Quality Assurance & Quality Control (QA/QC) systems and site inspection regimes
Monitor contractor compliance with HSE policies, safety plans, and statutory safety regulations
Review, certify, and recommend running account (RA) bills, final bills, and variation proposals
Monitor project costs, cash flow, and change management, and advise the Client on potential impacts
Conduct regular site review meetings, progress meetings, and coordination meetings

Fulltime

Office Administrator

Associa is looking for an Office Administrator to join our team.The Office Admin...

Location

United States , Beaverton

Salary:

22.00 - 24.00 USD / Hour

Associa

Expiration Date

Until further notice

Requirements

3+ years of experience in a customer-facing role required
Experience in property management, HOA administration, residential services, or municipal/community-facing operations strongly preferred
Familiarity with HOA governance, compliance, and community standards a plus
Proficiency in Microsoft 365 required including Outlook, Excel, PowerPoint, and Bookings
Strong preference for candidates experienced with Weebly (or similar)
Skilled at drafting communications, updates, and event/announcement content
Strong organizational skills with the ability to manage multiple priorities independently
Excellent written and verbal communication skills with a high level of professionalism
Commitment to confidentiality, integrity, and service excellence

Job Responsibility

Serve as the primary point of contact for homeowners, renters, and visitors
Draft and distribute community announcements, newsletters, and Board communications
Maintain accurate homeowner and tenant records across digital systems
Support online portals (TownSq and website) including meeting schedules, minutes, voting, and surveys
Provide timely support for homeowner inquiries, disputes, and information requests
Issue compliance notices and assist in follow-up communication where appropriate
Support community events and engagement initiatives, including registrations and outreach
Manage scheduling, communication, invoicing, and access for facility rentals
Ensure amenities are properly stocked and operational in collaboration with operations staff
Oversee visitor and renter access including keycard issuance and recordkeeping

What we offer

World-Class Training
Additional Income Opportunities
CAI (Community Association Industry) Course/Designation Assistance
Paid Time Off/Holidays
Comprehensive Medical Benefits
Wellness Incentives
Mileage Reimbursement
Company Cellphone
Hybrid: In Office/WorkFromHome Schedule

Fulltime

Accounting Manager

We are seeking a highly motivated and experienced candidate to join the Accounti...

Location

United States , Falls Church

Salary:

116419.00 - 197912.00 USD / Year

Baesystems

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting and 8 years of work experience or equivalent experience
Previous experience with CostPoint is required
Strong Microsoft Excel skills
Experience leading or managing a finance team
Ability to exercise discretion and independent judgment
Ability to communicate effectively both orally and in writing
Good planning, time management and organizational skills
Sound interpersonal skills when interfacing, coordinating, and negotiating with personnel and customers

Job Responsibility

Manage General Ledger responsibilities, which include completing period and subperiod closes in the ERP, preparing and reviewing journal entries, and prepare and review monthly balance sheet reconciliations in accordance with accounting best practices and BAE policies
Manage the creation and submission of monthly financial statements and associated reporting through the Corporate HFM system, including primary responsibility for reporting multiple units in HFM and assistance with related financial analyses
Manage and coordinate Accounting System upgrades and maintenance
Prime Support for internal and external audit requests and support the Financial Control Framework requirement for USHQ and Shared Services
Lead USHQ activities associated with the Shared Services organization (Payroll, Travel and Accounts Payable)
Drive continuous improvement and best practices throughout the organization
Execute special projects as assigned and provide technical accounting guidance
Ensure that all business is conducted using the highest ethical standards and in compliance with all applicable laws, statutes, and regulations as well as company policies and directives

What we offer

health, dental, and vision insurance
health savings accounts
a 401(k) savings plan
disability coverage
life and accident insurance
employee assistance program
legal plan
discounts on things like home, auto, and pet insurance
paid time off
paid holidays

Fulltime

Finance and Operations Administrator

The Finance & Operations Administrator provides day-to-day support for accountin...

Location

United States , Harrisburg

Salary:

55000.00 - 70000.00 USD / Year

United Way

Expiration Date

Until further notice

Requirements

3+ years of experience in accounting or bookkeeping required, preferably in a nonprofit environment
Familiarity with grant-funded programs, including state or federal grants, strongly preferred
Experience with accounting software and spreadsheets (Quickbooks Online a plus)
Associate’s degree or equivalent experience in accounting, business administration, or a related field preferred
Excellent organizational skills, attention to detail and commitment to accuracy
Ability to manage multiple priorities and deadlines
Comfortable working independently and collaborating with a small team
Ability to interface with multiple roles including board volunteers, management team, and prospective/ new employees
Ability to maintain confidentiality

Job Responsibility

Assist with accounts payable and accounts receivable, including invoice processing, payments, deposits, and tracking
Support bookkeeping activities, including data entry, account reconciliations, and maintaining organized financial records
Work with finance leadership and/or external accountant to support monthly and annual financial close processes
Maintain documentation in compliance with nonprofit and funder requirements
Play a significant role in grant administration for state, federal, and public/private contracts for services
Track grant budgets, expenditures, and reporting deadlines
Assist with financial reporting for grants and fee-for-service contracts
Maintain grant files and supporting documentation for audits and monitoring visits
Serve as office coordinator, ensuring day-to-day operational needs are met
Pack and ship PA 211 outreach materials as needed

What we offer

health care
vision
dental insurance
paid time off
retirement plan match

Fulltime

New

Senior Datacenter Delivery Strategist

Meta is seeking experienced Area Delivery CM Directors to join our DataCenter En...

Location

United States , Menlo Park

Salary:

265000.00 - 315000.00 USD / Year

General Superintendent

Oversee the scheduling, coordination, and supervision of crew activities. Superv...

Location

United States , Henderson

Salary:

Not provided

RK Mechanical, Inc.

Expiration Date

Until further notice

Requirements

Independent decision making
Responsible for a single department or functional area either as a manager or functional expert
Initiates and maintains relationships with key staff and other departments
Makes authoritative decisions and recommendations having important impact on activities of the company
Demonstrates a high degree of creativity, foresight and mature judgment in anticipating and solving unprecedented complexities
Determines program objectives and requirements, organizing programs and projects and developing standards and guidelines for diverse activities
Proven specialist expertise, typically 10+ years of experience, including fiscal responsibilities
College/university graduate or equivalent combination of skills or equivalent combination and experience generally expected for specified technical roles
Work outside, inside, and in dusty, noisy and hazardous areas
Work in high places, tight places, confined spaces and/or other adverse locations

Job Responsibility

Oversee the scheduling, coordination, and supervision of crew activities
Supervise and coordinate onsite field operations of RK Industries, LLC. and associated sub-contractors and vendors
Provide pertinent information and trade specific information to the GC in the development of the project schedule
Adhere to project schedule and orchestrate timely project completion within budget
Cooperate with project management and maintain open lines of communication regarding matters concerning project budget, productivity, change orders, quality control and customer satisfaction
Practice, promote, and develop mentoring at all trades and manpower levels throughout the company
Document and ensure any required corrective measures are addressed and implemented
Develop ‘Master Plan’ approach for project
Execute, supervise and maintain CPMI
Schedule all daily and weekly scope of work activities

What we offer

competitive benefits
RK University
accredited apprenticeships
deep community investment

Fulltime

Billing Specialist

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred
Minimum three years’ experience in billing, accounts receivable, or related accounting roles
Prior experience in a professional services and/or multi-entity environment
knowledge of the architecture/engineering/construction sector is beneficial
Strong proficiency in Microsoft Excel is required
experience with Deltek is a plus
Solid understanding of standard contract billing terms — hourly, lump sum, and “not-to-exceed” arrangements
Exceptional attention to detail, accuracy, and organizational skills
Capable of working independently, taking initiative, and managing multiple priorities effectively
Strong written and verbal communication skills with a client service orientation

Job Responsibility

Set up and maintain new projects within the financial system, ensuring client contracts, approved budgets, billing terms, rate tables, and insurance certificates are accurately entered and tracked
Generate and distribute timely monthly invoices to clients, attaching all required backup documentation (e.g., Lien Waivers, supporting forms)
Upload invoices and supporting documents to client payment portals
Respond to client inquiries regarding payment processes and provide necessary documentation, such as W9 forms
Proactively monitor accounts receivable aging, following up on outstanding balances to ensure timely payments
Provide accounts receivable reports and statements to Project Managers and clients as needed
Partner with the collections team to keep client comments and AR statuses up to date
Apply cash receipts and investigate unidentified payments, working with the accounting team to resolve variances
Review contractor invoices for accuracy and inclusion with client billing
Ensure contractors are paid promptly based on contract terms by following up with internal and external stakeholders

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training

Independent Contractor Associate Account Coordinator

Vaniam Group

Location:
United States , Chicago

Category:
-

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
December 25, 2025

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