Import Operations Coordinator Job at Seabridge Logistics Group (Melbourne)

Freight Operations Coordinator

Brook Street Recruitment is delighted to be partnering with a well-established a...

Location

United Kingdom , Belfast

Salary:

28000.00 - 32000.00 GBP / Year

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Previous experience in a freight forwarding, logistics, or transport operations role is advantageous
Knowledge of road freight, ocean freight, short sea container services, imports, exports, LCL, groupage, and air freight would be highly desirable
Excellent customer service and communication skills, with the ability to build strong working relationships
Strong problem-solving abilities and the capability to react quickly and effectively to operational challenges
Ability to work independently and as part of a busy team
Proficiency in Microsoft Office applications and confidence in learning new software systems
Positive, proactive, and flexible approach to work
Customs experience would be beneficial but is not essential

Job Responsibility

Accept and process freight bookings, ensuring all shipment details are accurate and up to date
Monitor shipments throughout the transport process, making adjustments and resolving issues as required
Coordinate global freight forwarding operations, including container transport via Belfast Port and occasional Dublin Port activity
Liaise with customers, subcontractors, and service providers to ensure smooth and efficient shipment movement
Prepare and process invoices accurately and within required time frames
Maintain filing systems and complete general administrative duties
Provide proactive customer support and resolve operational issues efficiently

What we offer

Competitive salary of £28,000 - £32,000
Casual dress policy
Free parking
On-site parking
Opportunity to join a growing international organisation
Supportive and collaborative team environment

Fulltime

Ocean Import Coordinator

We are seeking an experienced Ocean Import Coordinator to manage the full lifecy...

Location

Canada , Laval

Salary:

60000.00 - 65000.00 CAD / Year

Randstad

Expiration Date

July 06, 2026

Requirements

3–5 years of direct experience in ocean freight forwarding or international logistics
Advanced proficiency in freight management software (e.g., CargoWise, SAP, or Magaya) and Microsoft Excel
Deep understanding of Incoterms 2020, container types, and steamship line operations
Exceptional organizational skills and the ability to remain calm under the pressure of tight shipping windows
CIFFA (Canadian International Freight Forwarders Association) certification is considered a strong asset

Job Responsibility

Manage 'A to Z' ocean import files, including booking, tracking, and final delivery (drayage)
Review and process Ocean Bills of Lading, Manifests, and Arrival Notices
Ensure all ISF (Importer Security Filing) and customs pre-alerts are submitted on time
Negotiate spot rates with steamship lines and secure container space during peak seasons
Proactively manage port congestion issues, vessel delays, and equipment shortages to minimize demurrage and detention charges
Audit carrier invoices, prepare client billing, and calculate file profitability
Provide real-time tracking updates to clients and advise on Incoterms and optimal shipping routes

What we offer

Comprehensive health, dental, and vision care
Paid time off and flexible scheduling options
On-site parking

Fulltime

Customs Import Coordinator

As a Customs Import Specialist, you will be the gatekeeper of our international ...

Location

Canada , Montréal

Salary:

60000.00 - 70000.00 CAD / Year

Randstad

Expiration Date

July 06, 2026

Requirements

Experience with ITM (Descartes) and/or document management systems
Strong knowledge of the customs clearance process, including Canadian regulations, classification and valuation rules
Computer proficiency: Office suite, including Excel
Analysis and problem solving: ability to evaluate methodologies, adapt the approach and deploy technical solutions in a variety of situations
Advanced client service skills, with the ability to build strong relationships, anticipate client needs, and deliver responsive, solution-oriented support
Advanced ability to analyze complex situations, anticipate challenges, and manage priorities independently
Assets: CCS, CTCS

Job Responsibility

Process and review files pending quality control to ensure compliance and accuracy
Maintain and update client databases to support efficient customs clearance
Monitor deadlines and ensure timely release of files
Respond to client inquiries and follow up on missing or incomplete information
Collaborate with internal departments to resolve operational issues
Support client onboarding and maintain accurate client profiles
Contribute to team development by training colleagues and identifying/correcting data errors

What we offer

Permanent, full time, Monday to Friday
Salary negotiable and competitive depending on experience
Flexible schedule and hybrid working schedule
Insurances and RSP package
Full training program
3 or 4 weeks vacation and 7 personal days
Company events, birthdays, 5@7s, team buildings

Fulltime

Lead Operations Coordinator

This Long-term Contract position is suited for someone who can balance daily exe...

Location

United States , McAllen

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in operations, logistics, transportation coordination, or a related business support environment
Strong customer service and communication skills, with the ability to respond clearly to internal teams, customers, and carriers
Proven ability to manage documentation, reporting, and record accuracy in a fast-paced setting
Working knowledge of compliance-focused processes and quality standards related to shipping or operational support
Experience leading workflow, assigning tasks, or serving as a go-to resource for team members
Proficiency with spreadsheets, standard Windows-based applications, and other administrative tools used for tracking and reporting
Strong time management skills with the ability to prioritize multiple activities and meet deadlines consistently
Spanish language skills are helpful for supporting cross-border communication and documentation needs

Job Responsibility

Direct daily workflow activities by reviewing team capacity, prioritizing assignments, and distributing work to keep service commitments on track
Act as the primary operational resource for team members by resolving questions, troubleshooting issues, and escalating concerns when broader support is needed
Partner closely with account-facing teams to deliver responsive, high-quality service for customers and transportation partners
Maintain strong working relationships with internal stakeholders and external contacts to support efficient coordination and positive service outcomes
Track customer and carrier requests through completion, ensuring timely follow-up and a consistent service experience
Record operational events accurately, apply established procedures, and use sound judgment when determining the proper escalation path
Review load and shipment information for completeness and accuracy to support data integrity, compliance, and quality standards
Oversee specialized cross-border support activities, including packaging documentation, tax claim assistance, customs entry coordination, and related import processes
Manage exception-related communications by providing prompt updates, addressing service disruptions, and supporting customer-specific requirements
Handle designated carrier offer activities and contribute to process execution that improves efficiency, cost control, and operational consistency

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Lead Operations Coordinator

This Long-term Contract position is suited for someone who can balance daily exe...

Location

United States , McAllen

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in operations, logistics, transportation coordination, or a related business support environment
Strong customer service and communication skills, with the ability to respond clearly to internal teams, customers, and carriers
Proven ability to manage documentation, reporting, and record accuracy in a fast-paced setting
Working knowledge of compliance-focused processes and quality standards related to shipping or operational support
Experience leading workflow, assigning tasks, or serving as a go-to resource for team members
Proficiency with spreadsheets, standard Windows-based applications, and other administrative tools used for tracking and reporting
Strong time management skills with the ability to prioritize multiple activities and meet deadlines consistently

Job Responsibility

Direct daily workflow activities by reviewing team capacity, prioritizing assignments, and distributing work to keep service commitments on track
Act as the primary operational resource for team members by resolving questions, troubleshooting issues, and escalating concerns when broader support is needed
Partner closely with account-facing teams to deliver responsive, high-quality service for customers and transportation partners
Maintain strong working relationships with internal stakeholders and external contacts to support efficient coordination and positive service outcomes
Track customer and carrier requests through completion, ensuring timely follow-up and a consistent service experience
Record operational events accurately, apply established procedures, and use sound judgment when determining the proper escalation path
Review load and shipment information for completeness and accuracy to support data integrity, compliance, and quality standards
Oversee specialized cross-border support activities, including packaging documentation, tax claim assistance, customs entry coordination, and related import processes
Manage exception-related communications by providing prompt updates, addressing service disruptions, and supporting customer-specific requirements
Handle designated carrier offer activities and contribute to process execution that improves efficiency, cost control, and operational consistency

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Junior HR Operations Coordinator

We are seeking a proactive Junior HR Operations Coordinator to support our HR Op...

Location

Spain , Barcelona

Salary:

Not provided

Codeway

Expiration Date

Until further notice

Requirements

Degree in Human Resources, Psychology, Business Administration, or a related field
1-3 years of experience in HR Operations, HR administration, or a similar role
Familiar of Spanish labor law, HR compliance, and payroll-related processes
Comfortable working with highly confidential information (contracts, personal data) and understanding the importance of privacy in an HR environment
Tech-savvy, with interest in modern project management tools, HRIS systems such as HiBob, and AI-driven workflows
Ability to identify opportunities for process improvement and operational efficiency
Sense of ownership and accountability with a proactive approach to solving problems
Professional English and Spanish

Job Responsibility

Employee Lifecycle Operations: Support the end-to-end employee lifecycle by coordinating onboarding and offboarding processes, ensuring all logistics and documentation are handled smoothly and that employees have a seamless experience throughout their journey at the company
HR Administration & Data Management: Maintain accurate and up-to-date HR records by managing HR systems and digital employee files. Track and update lifecycle events such as new hires, role changes, terminations, absences, vacations, and leave requests to ensure data accuracy and operational efficiency
Employee Support: Serve as the primary HR point of contact for the Barcelona office, assisting employees with HR operations topics including compensation, benefits, company policies, and day-to-day HR inquiries
Compensation & Benefits: Support the administration of employee benefits, including enrollments, documentation, and ongoing coordination. Monitor engagement metrics such as participation, utilization, and employee feedback to help improve benefits programs
R&D Project Support: Assist with administrative coordination for R&D projects by collecting required documentation, organizing records, and supporting related operational processes
HR Compliance & Training: Help ensure compliance with internal HR policies and local regulations by monitoring processes such as health and safety training, time tracking, and required HR documentation
Payroll Coordination: Collaborate with relevant teams by providing accurate and validated employee data to support timely and precise payroll processing
Process Improvement & Automation: Identify opportunities to improve HR workflows and operational efficiency. Support initiatives aimed at automating repetitive HR tasks using HR tools and AI solutions
Cross-Functional Collaboration: Work closely with Global Mobility, IT, Finance, HR, and Workplace teams to support HR operations processes and contribute to cross-functional initiatives

What we offer

Private health insurance with psychological and nutrition consultations a generous meal and transportation card
Annual learning & development budget for courses, tools, or events
Wellness perks, including sports budget and on-site gym
Free access to Codeway’s suite of apps and a top-notch office in the heart of the city

Fulltime

Nvocc Import Coordinator

We are looking for a dedicated NVOCC Import Coordinator to join our fantastic te...

Location

United Kingdom , Northampton

Salary:

26000.00 - 30000.00 GBP / Year

Webrecruit

Expiration Date

Until further notice

Requirements

Proven experience from an administration and/or customer service environment is essential
Experience in logistics and/or freight forwarding is desirable
Excellent stakeholder management skills
Ability to prioritise and work under pressure
Attention to detail
Excellent communication skills (written and verbal)
Excellent customer service skills
Basic IT
Microsoft Office, in-house systems

Job Responsibility

Manage Import container movements on behalf of the clients
Work closely with Yusen origin offices to ensure consignments move correctly and on time
Provide transactional service supports such as customs clearance and haulage
Act as direct point of contact for clients, ensuring that all operational requirements and enquiries are concluded accurately and courteously
Communicate and escalate to team members and Management wherever necessary
Ensure total accuracy of all information and high standards of operational service are always met
Generate and maintain control sheets to fully track and audit all consignments accurately
Ensure maintenance of systems with accurate and real-time data
Provide ad-hoc freight quotations on request, using every opportunity to up-sell Yusen services
Monitor and control all cost and revenue at job-file level

What we offer

25 days' holiday (excluding bank holidays) and 5 days Volunteer Leave per year
Opportunity for Unpaid Leave
Up to 10 days international remote working*
Free Eye Test *
Employee Referral Scheme
Cycle to Work scheme
Critical Illness Cover
Health cash plan
Free online Fitness Platform i.e., Pilates & Yoga, Mindfulness/Meditation, 24/7 support, advice, diet and Nutrition
On Site Mental health First Aiders

Fulltime

Operations Coordinator

CitySprint has an exciting opportunity for an Operations Coordinator. We are loo...

Location

United Kingdom , Colnbrook

Salary:

25771.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Have some experience supporting control with dispatching or allocating vehicles
Treat people with respect under all circumstances
Respond promptly and appropriately to the needs of customers and suppliers, ensuring their requests are met
Ensure all jobs are collected and delivered within agreed timescales – delivery by time
Deal effectively and promptly with client operational queries, keeping clients fully informed of outcomes
Be proactive in suggesting improvements to service delivery
Be a skilled listener, able to understand and empathise with customers while appreciating the customer-supplier relationship
Have the ability to self-motivate and work with minimal supervision

Job Responsibility

Answer phone lines promptly and professionally
Arrange relevant collections, transit routes, and deliveries
Input event tracking for all bookings and in-transit consignments
Liaise with Operations departments and, where required, Imports to ensure imports arrive within agreed SLAs (transit times)
Provide customers with updates on all exceptions or issues
Request and enter all PODs from relevant agents
Report all discrepancies to Managers
Provide quotes when requested to the relevant customer
Monitor emails for the Service Centre
Work with suppliers (agents) to deliver a seamless, high-quality customer experience

What we offer

An impressive holiday allowance that rises in line with your years of service
Additional day off for your birthday
Death in Service allowance
Enhanced Maternity and Paternity leave
Complimentary day of annual leave for family moments
Access to a health and wellness program
‘Medicash Perks at Work’ – high-street discounts and rewards
Ride to work scheme

Fulltime

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Import Operations Coordinator

Job Description

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