Impofu Site Administrator Job at Nordex Group (Eastern Cape)

Impofu Site Administrator

Nordex Group

Location:
South Africa , Eastern Cape

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Responsible for a variety of administrative & clerical tasks and be the main contact person for daily site needs and ensure efficient and smooth day-to-day operation with support of Senior/ Lead Technician. Provide support to all Site personnel, Head office & Client as required. Duties further include assisting with arranging meetings, travel, minutes; preparing reports, maintain appropriate filing system and managing stores/ spare parts.

Job Responsibility:

Attend to calls on site and ensure they are transferred to the right individuals, or take an appropriate message
Filing of DTSI’s and permits
Updating and control of timesheets
Toolbox talk record keeping
Maintain and file vehicle inspection reports
Maintain and file PPE inspection reports
Maintain and file all subcontractor HSE documents
Maintain records of all site employees training and ensure early notification of expiry
Attend weekly service meeting, take minutes and distribute them
Check and submit site expenses for authorisation
Prepare and update applicable reports
Check and submit travel claims
File incident reports
File and follow-up on insurance claims until car repaired (dents, windscreens, etc.)
Submit monthly standby schedule and ensure changes are made when required on Remote Weekend Dispatching team
Prepare and maintain register of all Company assets handed over to technicians and collect all on termination/ resignation, including, but not limited to, PPE, tools and IT equipment
Assist with ordering and control of stationery and consumables, ensuring adequate stock at all times
Capturing Man-hours of all technicians and subcontractors and prepare monthly HSE report
Assist Lead Technician in compiling monthly HSE reports for submission on 1st day of month
Updating of HSE documents / policies
Arrange and attend to site inductions, and the filing of induction documents
Assist with recording of incidents, near misses and other safety reports
Submission of safety walk cards
Ensure that daily and weekly checks are completed and filed and monthly checklist / registers are completed by the 15th of every month
Manage access of storeroom by keeping accurate records of what was taken out and returned with guidance of the Senior/Lead Technician
Manage issuing and returning of Company property, including radios, tools and equipment
Report any defective radios, tools and equipment to site supervision
Follow up and track parcels with courier companies under guidance of Materials Handler & Manager
Prepare weekly reports of all deliveries and outstanding purchase orders
Prepare and submit weekly reports of stock consumption
Keep accurate records/ report of defect parts to be posted on SAP
Prepare requisition note for purchaser and file them on site
Liaise directly with Buyer to ensure all processes followed until delivery
Responsible for storage housekeeping with support from Senior/ Lead Technician
Accept and check deliveries on site and ensure documents (delivery notes, invoices, etc.) are scanned to head office and originals kept on file
Prepare parcels to be returned and couriered from site and spares to be returned back overseas for investigations, repairs, etc.
Manage and track all tools on site by means of tool register under guidance of Senior/Lead Technician & Material Handler/ Manager
Responsible to assist with stock taking (quarterly, bi-annually & annually)
Submit weekly/monthly stock reports for consumptions, issued stock and defect

Requirements:

Grade 12 certificate
Attention to detail and problem solving skills
Excellent written and verbal communication skills in English
Strong organizational skills with the ability to multi-task
Proficiency in MS Office (MS Word, Excel and PowerPoint)
Computer literate
Working knowledge of office equipment
Customer focused
Willing to travel when required
Valid drivers licence

Nice to have:

Safety Hazards analysis
Power converters and PLC programming will be an advantage
SAP & or JD Edwards experience desired

Additional Information:

Job Posted:
February 04, 2026

Employment Type:

Fulltime

Work Type:

On-site work

Nordex Group - All Job Offers

Job Link Share:

Impofu Site Administrator

Nordex Group

Location:
South Africa , Eastern Cape

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 04, 2026

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Impofu Site Administrator

Nordex Group

Location:South Africa , Eastern Cape

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:February 04, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

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