Immigration Administrative Assistant Job at Randstad (Montréal)

Site Assistant – Installation Phase

Select Offshore is recruiting experienced and highly organised Site Assistants t...

Location

United States

Salary:

Not provided

Select Offshore

Expiration Date

Until further notice

Requirements

Previous experience in offshore project administration, logistics, or site coordination
Strong organisational and multitasking skills
Familiarity with systems such as Sea Planner, ERP platforms, and document control tools
High attention to detail and the ability to manage sensitive personnel information
Able to work in a fast-paced, multicultural offshore environment
Must be eligible to work in the United States

Job Responsibility

Coordinate and assign digital or alternative site inductions for all personnel
Arrange accommodation and manage logistics for onshore and offshore teams
Organise and support regular site meetings
Collect and upload personnel documentation, including passport and next of kin information
Maintain the site handbook and project resource plan in coordination with OSR
Manage Sea Planner data, vessel cabin and apartment allocations
Create and distribute crew change manifests for installation and commissioning teams
Communicate with immigration and marine control for crew transfers
Verify turbine-specific documentation via the Ecif system and liaise with document control
Prepare PRFs and purchase orders

Fulltime

Legal and General Office Coordinator

This position will offer administrative clerical support for the World Relief Tr...

Location

United States , Winston-Salem

Salary:

20.00 - 21.00 USD / Hour

Latino Memphis

Expiration Date

Until further notice

Requirements

Mature and personal Christian faith
Committed to the mission, vision, and values of World Relief
Desire to serve and empower the Church to impact vulnerable communities
Able to affirm and/or acknowledge World Reliefs Core Beliefs, Statement of Faith, Christian Identity and National Association of Evangelicals' For the Health of The Nation document
High School Diploma
Strong inter-personal and cross-cultural communication skills exercised through previous cross-cultural experience
Committed to welcome the immigrant community, the general public, and other staff to World Relief
Highly organized and a willingness to multitask
Proficiency with Microsoft Word & Excel
Professional verbal and written communication

Job Responsibility

Facilitate in-person and telephone intake of new and existing clients
Schedule client appointments and administer reminder phone calls
Answer and screen all incoming phone calls for the ILS department and direct accordingly
Manage/direct all outgoing and incoming mail for all office
Assist with prompt filing and data entry of all correspondence from the government and communicate pertinent information to the appropriate client and/or ILS specialist
Provide additional administrative support to ILS specialists as needed
Conduct case follow up on incomplete files
Maintain adequate office supplies for the department and coordinate orders when necessary
Participate in ILS department meetings
Train and oversee administrative interns and volunteers to assist with administrative tasks

What we offer

competitive benefits package
employee discount program
Gold-level Cigna Healthy Workforce Designation

Fulltime

People & Culture Generalist

The Generalist, People and Culture (P&C), Americas, will support the Vice Presid...

Location

United States of America , Miami, Florida

Salary:

Not provided

Four Seasons

Expiration Date

Until further notice

Requirements

Bachelor’s Degree in related field preferred
SHRM-CP an asset
2-5 years of progressively complex HR operations experience, specifically providing a broad range of Human Resources support to various levels of employees including senior leadership
Professional demeanor with excellent verbal and written communication skills, demonstrating diplomacy and tact
Ability to work independently, exercise sound judgment, and take initiative
Strong organizational and multi-tasking capabilities
able to manage competing priorities under pressure
Exceptional interpersonal skills for effective collaboration with internal and external stakeholders at all levels
Analytical, problem-solving, and decision-making proficiency
High attention to detail with a focus on solutions, results, and continuous improvement

Job Responsibility

Act as a subject matter resource on People & Culture processes and policies
guide field teams in accessing resources
Provide assistance with reporting, analytics, and presentation materials
Provide administrative support to assist in the recruitment, onboarding, orientation, and development of key positions such as Directors of People & Culture and General Managers and other Planning Committee roles as required
Offer guidance and troubleshoot People & Culture administrative issues across the region
Ensure accurate and timely administration of HR processes in the HRIS: Workday
Serve as administrative immigration liaison between field teams and Immigration Counsel, ensuring timely communication and compliance
Provide administrative support to VP, People & Culture, Area Directors, and functional leads to execute engagement strategies and People & Culture programs, rollouts, and initiatives
Coordinate charitable activities for the Miami corporate office
Administer and distribute the Americas People & Culture weekly communication and provide communication and change management support for business initiatives

Fulltime

People Operations Associate

The People Operations Associate will support all operational aspects of the empl...

Location

United States , Jersey City

Salary:

75000.00 - 90100.00 USD / Year

BlueVine

Expiration Date

Until further notice

Requirements

2+ years of experience as an HR generalist and/or in People operations or office operations roles
Experience with immigration administration strongly preferred
Strong customer service orientation with the ability to build positive relationships and interact effectively with a diverse range of stakeholders
Proficiency in Google Workspace (Docs, Sheets, Slides)
Excellent organizational skills with the ability to multitask and prioritize effectively
Strong interpersonal and communication skills

Job Responsibility

Handle onboarding processes end-to-end, including documentation, employee profile setup, IT coordination, and leading new hire orientation to ensure a smooth and engaging start for new employees
Facilitate offboarding processes to ensure compliance, consistency, and a smooth transition for departing employees
Manage immigration administration in partnership with external counsel to ensure compliance and timely processing
Provide operational support for performance management cycles, including reporting, communications, and logistics
Maintain HRIS data integrity, run reports, and assist with system administration
Support the Hiring Committee process, including headcount tracking, administrative support, and opening roles for the recruiting team
Lead onsite engagement, employee experience, and office operations by coordinating programs and activities that foster connection and culture—such as the office lunch and snack program, happy hours, and volunteer initiatives—while managing vendor relationships, office communications, and coordination with building management to ensure a seamless workplace experience
Act as a point of contact for employee inquiries related to HR programs and onsite operations
Collaborate with office operations counterparts globally to ensure alignment, consistency, and partnership across locations

What we offer

Excellent health coverage and life insurance benefits
401K with an immediate 3% company match
PTO, Company Holidays, and Flexible Holidays
Company-sponsored Mental Health Benefits, including 1:1 therapy
Over $1,000 each year to spend on your personal wellness
Monthly WFH stipends totaling over $1,000 annually
Generous, paid parental leave covering up to 20 weeks of leave for birthing parents and up to 12 weeks of leave for all other parents
Access to financial coaches and education sessions
Weekly catered lunches and fully stocked kitchen pantries
Community-based volunteering opportunities

Fulltime

Employment Case Aide

Hello Neighbor is seeking an Employment Case Aide who will support participants ...

Location

United States , Pittsburgh

Salary:

18.00 - 20.00 USD / Hour

Hello Neighbor

Expiration Date

Until further notice

Requirements

Bachelor's degree in Social Work or a related field preferred
Previous relevant work experience and a demonstrated ability to effectively work with refugee and immigrant communities
Demonstrated strong interpersonal skills, characterized by compassionate, courteous, cordial, and professional interactions with diverse colleagues, program members, and the community
Possesses cultural competencies, encompassing knowledge, attitudes, and behaviors relevant to the communities served
Thorough understanding of issues pertinent to refugees and immigrants
Able to cultivate excellent relationships with clients, staff, and partners
Exhibits adept task management, including priority setting, meeting deadlines, and efficient time scheduling for multiple responsibilities
Digital literacy and the ability to learn new software
Flexibility and ability to work nights and weekends as necessary
Effective collaboration with others through cooperative efforts

Job Responsibility

Supports employable adults enrolled in the Matching Program & RSS Program to obtain and maintain gainful employment and achieve economic self-sufficiency within the 180 to 240 day Matching Grant (MG) period
and/or the 5 year RSS program. As well as supporting other Hello Neighbor Employment Programs. Emp Case Aide assists with resume development, job applications, job readiness, interview preparation, onboarding support, employer and client follow up, household budgeting support, and more
Assists the Employment Case Managers with providing case management services to all household members of families enrolled in the Matching Grant program, with emphasis on overcoming barriers to employment and assisting families to develop self sufficiency
Completes administrative tasks accurately and efficiently, such as preparing intake paperwork, entering data in the employment database, entering case notes, and maintaining physical and digital client files
Provides ongoing coaching to clients to ensure ownership of employment goals
Assists clients to schedule and navigate a variety of appointments in the community, including but not limited to, job interviews, applications for documents or public assistance, medical appointments, school enrollments, and immigration appointments
Assists clients with transportation needs, including driving clients to/from appointments, arranging volunteer transportation, coordinating rideshares, and supporting public transit orientation and usage
Provides timely, detailed case notes for all employment and case management services provided
Arranges for and uses interpretation and translation services to ensure effective communication with clients
Rotating participation at Office Hours (evening drop-in hours)

What we offer

Comprehensive benefits package available, including medical/dental/vision insurance for employee and dependents (75% employer-paid), generous PTO policies, paid holidays, and participation in employer-sponsored retirement savings with employer match (after 12-months’ employment)

Fulltime

Executive Assistant - Employment and Immigration

The Employment & Immigration team in our Putney office is seeking an energetic, ...

Location

United Kingdom , Putney

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Previous experience of working as an Executive Assistant within the legal sector
Proficient in the use of Microsoft Office, specifically Microsoft Outlook (advanced), Microsoft Word (advanced), Microsoft Excel (intermediate) and PowerPoint (basic)
Great attention to detail with the ability to proof read and check outgoing communications when required
Strong organisational and time management skills, whilst working to deadlines with limited supervision
Excellent interpersonal and communications skills, able to develop good working relationships with clients and third parties
Strong literacy and numeracy skills

Job Responsibility

Proactively supporting the team in providing exceptional service and experience to all clients, prospective clients and third parties
Responsible for the administrative processes for the team and the compliance with firm-wide policies and processes
Proactive diary management for the team, coordinating client appointments and preparing required paperwork
Act as a liaison between the team and the business support groups across the firm
Ensure fee earner compliance with all relevant risk management requirements on file opening and closing, including records of conflict checking, anti-money laundering checks, client care letters/terms and conditions and large value retainers
Responsible for the preparation of bundles for use in Court proceedings and liaising when necessary with the Court and Counsel
Work closely and effectively with other Executive Assistants, departments and providing support in cases of holidays and absences

What we offer

Competitive salaries and generous benefits
Bespoke training programme
Part of a cohort across the firm which enables networking and sharing of knowledge and expertise

Fulltime

Administrative Assistant

Performs a variety of administrative functions to support US Immigration Team’s ...

Location

United States , Redmond

Salary:

28.00 - 31.00 USD / Hour

Aquent

Expiration Date

Until further notice

Requirements

1+ overall years of experience in the field
BA required in any field
Not able to work 100% onsite
Not having legal experiences
High GPA
Deep attention to detail, organizational, critical thinking, and time management skills
Strong written and verbal communication skills
Sense of urgency and ability to prioritize and manage work accordingly
Proficient in Microsoft Office tools including Outlook, Excel, Word, Teams, and OneNote
Ability to navigate complex and sometimes ambiguous situations

Job Responsibility

Timely process high-volume paper filings, including collating, copying, distributing for signature, scanning, and mailing hardcopy US Immigration filings
Troubleshoot high-volume printing issues
Triage and escalate urgent US Immigration cases to appropriate teams
Track, accurately update, and confirm case status within case management software tool in real time
Run and analyze case status reports within case management tool
Conduct data audits and work with stakeholders to ensure data integrity
Other project and task support, as directed

Fulltime

Sponsorship Compliance Administrator

The Sponsorship Compliance Administrator is responsible for supporting the organ...

Location

United Kingdom , Stockport

Salary:

27000.00 - 30000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience in UK visa sponsorship administration or compliance
Knowledge of Home Office sponsor duties and Skilled Worker routes
Experience working in a regulated environment (health or social care preferred)
Strong IT skills, including Microsoft Office and HR systems
Strong understanding of UK Skilled Worker sponsorship requirements
Excellent attention to detail and organisational skills
Ability to manage sensitive information with discretion
Strong written and verbal communication skills
Ability to work to strict deadlines and regulatory standards
Confident using HR systems and the Sponsor Management System (SMS)

Job Responsibility

Support compliance with Home Office Skilled Worker sponsor duties
Assist in the administration of Certificates of Sponsorship (CoS), including assignments, extensions, and changes
Monitor sponsored workers’ visa status, right to work, working hours, and role alignment
Track visa expiry dates, contract end dates, and reporting deadlines
Report relevant changes via the Sponsor Management System (SMS) in line with Home Office timescales
Maintain accurate and auditable sponsorship records
Ensure sponsorship files meet Home Office audit standards
Maintain confidentiality and GDPR compliance at all times
Support compliance with CQC regulations related to staffing, recruitment, and fitness of workers
Ensure sponsored staff meet role requirements, qualifications, and training standards

What we offer

Great benefits

Fulltime

Immigration Administrative Assistant

Randstad

Location:
Canada , Montréal

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 01, 2026

Expiration:
April 12, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

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Immigration Administrative Assistant

Randstad

Location:Canada , Montréal

Category:Legal

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:March 01, 2026

Expiration:April 12, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Immigration Administrative Assistant

Site Assistant – Installation Phase

Legal and General Office Coordinator

People & Culture Generalist

People Operations Associate

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Executive Assistant - Employment and Immigration

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Sponsorship Compliance Administrator

Location:
Canada , Montréal

Category:
Legal

Contract Type:
Not provided

Job Posted:
March 01, 2026

Expiration:
April 12, 2026