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Imaging/Coding Associate (Scanning Clerk)

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Robert Half

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Location:
United States , Chicago

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Category:
IT - Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Imaging/Coding Associate (Scanning Clerk) to support document processing and digital records work in Chicago, Illinois. This is a Contract position focused on preparing physical files for imaging, creating accurate electronic records, and maintaining strong quality standards throughout the process. The ideal candidate is comfortable working with scanning equipment, handling high-volume document tasks, and supporting organized archival practices.

Job Responsibility:

  • Prepare paper records for imaging by organizing, sorting, and reviewing documents before scanning
  • Operate sheet-fed and thermal scanning equipment to convert physical files into clear digital images
  • Check scanned output for completeness, readability, and accuracy to help protect data integrity
  • Apply indexing details and coding information so electronic records can be retrieved efficiently
  • Create CDs or other requested media outputs when document files need to be distributed or archived
  • Support records management activities by maintaining orderly digital and physical document workflows
  • Use imaging tools and related software to process files in accordance with established procedures

Requirements:

  • Experience performing document scanning, photocopying, or image-based records processing
  • Ability to follow established procedures and quality assurance standards with strong attention to detail
  • Comfortable handling repetitive tasks while maintaining accuracy in a high-volume environment
  • Ability to organize materials efficiently and manage multiple document batches within deadlines

Nice to have:

  • Familiarity with document imaging systems, scanning hardware, or archival software is preferred
  • Understanding of records management, electronic archiving, or micrographics is a plus
  • Basic coding or indexing experience related to document management is preferred
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 20, 2026

Work Type:
On-site work
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