IFA Administrator Job at Placing Faces (Horsham)

IFA Administrator

Join a well-established financial institution dedicated to providing comprehensi...

Location

United Kingdom , London

Salary:

27000.00 - 30000.00 GBP / Year ▼

Office Angels

Expiration Date

Until further notice

Requirements

Experience as an administrator
Familiarity with relevant regulations and legislation
Prior experience using Xplan software
Highly organised with excellent communication skills
Broad experience in Microsoft Office (Outlook, Word, PowerPoint, Excel)
Exceptional attention to detail and accuracy
Ability to manage time effectively and multitask
Remain calm when faced with conflicting demands
Open to change with a creative approach to problem-solving
Demonstrates a positive attitude towards work

Job Responsibility

Handle general client administration tasks
Process and monitor new business using CURO event lists
Create Client Review Packs as trained by the Administration Manager
Ensure Advisor Office is updated with all relevant information
Contact clients to book reviews in line with the client review process
Answering phones and handling inquiries
Draft and send post-meeting letters as required
Keep client Factfinds up to date
Ensure continual compliance with Health & Safety requirements
Maintain clean and organised data records

What we offer

Be part of a prestigious financial institution with a strong reputation
Engage in a dynamic and fast-paced work environment
Utilise and enhance your administrative skills

Fulltime

Admin Team Manager

Join our team as an Admin Team Manager to lead a dedicated team of 4+ administra...

Location

United Kingdom , London

Salary:

40000.00 - 45000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Prior experience in leading a team of administrative staff in an IFA company
Ability to coordinate and manage administrative tasks efficiently
Understanding of regulatory requirements and commitment to compliance
Familiarity with CRM and other administrative tools to enhance efficiency
Excellent communication skills to work seamlessly across departments
A proactive approach to identifying and implementing streamlined procedures
Commitment to ongoing training for team members to keep skills updated

Job Responsibility

Oversee the day-to-day operations of the allocated team
Act as the first point of contact for team queries and workload management
Identify training needs and promote continuous improvement
Process new and existing business efficiently and accurately
Streamline and implement organisational processes within the team
Oversee the client review process and maintain accurate CRS records
Support the team in daily administrative tasks and operations
Drive improvements in service quality, productivity, and efficiency
Collaborate closely with the Head of Administration to achieve business goals
Attend regular meetings with the Head of Administration and team members

What we offer

Conveniently located office just 7 minutes from City Thameslink train station
Supportive and collaborative environment
Equal opportunities employer

Fulltime

Admin Team Leader

Admin Team Leader role supporting and guiding administration team within IFA/Fin...

Location

United Kingdom , London

Salary:

40000.00 - 45000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience managing administrative staff within an IFA or financial services environment
Strong ability to manage workflows, prioritise tasks, and meet deadlines
Excellent customer-service approach with meticulous attention to detail
Understanding of compliance requirements within financial services
Comfortable using CRM systems and administrative software (CURO experience advantageous)
Confident communicator able to collaborate effectively across teams
Forward-thinking approach to identifying areas for improvement
Ability to support team development and promote best practice

Job Responsibility

Lead, support, and oversee the daily operations of the administration team
Act as the main escalation point for team queries, workflow, and workload distribution
Identify training needs and encourage continuous development
Ensure efficient processing of new and existing business
Implement and refine administrative processes to increase efficiency
Oversee the client review process and maintain accurate CRS records
Support the team with everyday administrative duties
Enhance productivity, service quality, and operational performance
Work closely with the Head of Administration to support departmental goals
Attend regular meetings with senior management and team members

What we offer

Convenient location just 7 minutes from City Thameslink station

Fulltime

IFA Administrator

My client is currently looking for an experienced IFA Administrator to join thei...

Location

United Kingdom , Newcastle-under-Lyme

Salary:

28000.00 - 30000.00 GBP / Year

IDEX Consulting Ltd

Expiration Date

April 16, 2026

Requirements

Previous experience in an IFA environment is essential

Job Responsibility

Processing new business
Preparing valuation reports
Preparing performance documentation for client review appointments
Preparing review checklist for client appointments
Obtaining provider information to assist advisers with their recommendations and enable Paraplanners to produce comprehensive reports
Run risk profiler results via FE Analytics
Ensuring that clients are advised of progress throughout this process
Assisting with research and producing FE Analytics fund switch reports
Ensure client authorisation received to complete switch in line with MIFID II requirements
Processing and monitoring switch directly with provider or electronically via platform

Fulltime

Client Support Administrator

This is a high-impact administrative role supporting advisers and paraplanners b...

Location

United Kingdom , Bournemouth

Salary:

Not provided

Skybound Wealth Management

Expiration Date

Until further notice

Requirements

Experience in a financial services administration role (IFA / Wealth Management preferred)
Strong organisational skills and attention to detail
Confidence managing multiple cases and competing priorities
Professional communication skills with clients, providers, and colleagues
Comfortable working with systems, registers, and structured processes

Job Responsibility

Manage the UK Client Services mailbox, handling a high volume of inbound enquiries efficiently and professionally
Act as first point of contact for providers and admin-level client queries
Prepare, issue, and track client agreements and related documentation
Send Letters of Authority (LOAs) to providers and actively chase responses
Obtain client valuations in advance of annual reviews
Process new business applications accurately and in line with internal procedures
Log and manage all new business through internal registers and systems
Maintain pipeline momentum, ensuring cases progress without unnecessary delay
Provide regular updates to advisers on case status and next steps
Take ownership of file completeness and operational readiness prior to advice and reporting stages

What we offer

Be part of a growing, ambitious UK business with a clear strategy
Work in a modern hub model where your role genuinely matters
Gain exposure to advisers, paraplanners, and complex client work
Opportunity to develop your career as the UK team continues to expand
Supportive, collaborative culture focused on quality and professionalism

IFA Administrator

An opportunity has arisen to join a leading UK wealth management and financial p...

Location

United Kingdom , Nottingham

Salary:

30000.00 - 39000.00 GBP / Year

IDEX Consulting Ltd

Expiration Date

April 29, 2026

Requirements

Experience supporting Financial Advisors or Financial Planners
Strong understanding of financial planning products and processes
Experience of new business processing and ongoing client servicing
Highly organised with the ability to manage competing priorities
Professional communication skills, both written and verbal
A client-focused approach with strong attention to detail

Job Responsibility

Provide end-to-end administrative support to Financial Planners
Build and maintain strong professional relationships with clients
Process new business across ISAs, GIAs, pensions, offshore bonds and trusts
Prepare meeting packs, valuations and client documentation
Maintain accurate client records and back-office systems
Liaise with internal operational teams and third-party providers
Manage pipelines, account set-up and AML documentation
Identify, log and escalate risks or errors in line with internal procedures
Support the use of client portals and digital tools

What we offer

Hybrid working model
Private medical insurance
Life assurance and pension contribution
Generous holiday allowance with the option to purchase additional leave
Strong opportunities for progression and professional development
Support towards further qualifications

Senior Client Admin

My client is looking for an experienced IFA Administrator to join their Bristol-...

Location

United Kingdom , Bristol

Salary:

35000.00 - 39000.00 GBP / Year

IDEX Consulting Ltd

Expiration Date

May 01, 2026

Requirements

Proven experience within financial services, ideally in a client support or administration role
Strong client service ethic with excellent communication skills
Ability to prioritise workload and work effectively under pressure
Excellent written and verbal communication, organisational skills and the ability to influence when needed
Good judgement and problem-solving skills

Job Responsibility

Provide full administrative support to Financial Planners, ensuring excellent client service through direct client contact and collaboration with operational colleagues
Work closely with aligned Financial Planners to deliver outstanding client outcomes
Build and maintain strong client relationships with regular contact
Maintain back-office systems and client records in line with company policies
Request policy information from third-party providers, where applicable
Liaise with operational teams to support activities such as scripts, transfers, corporate actions, or static data changes
Prepare meeting packs and valuations as required
Assist Investment Managers in the preparation of new business pitches and presentations

What we offer

Competitive salary
Private medical insurance
Life assurance
Pension contribution
Hybrid working
Option to purchase additional holiday
Shared parental leave

Senior Financial Services Administrator

Brook Street Recruitment is working on behalf of our Belfast client are looking ...

Location

United Kingdom , County Antrim

Salary:

Not provided

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Min of three years' experience in an IFA setting / wealth management firm- this is 100% essential
Strong organisational skills, attention to detail, and ability to manage multiple priorities.
Excellent written and verbal communication skills.
Proactive, self-motivated, and committed to ongoing professional development.
Thorough understanding of compliance requirements.

Job Responsibility

Support financial advisers and paraplanners with client servicing and administration
Communicate with clients to request information and provide updates on services
Process new business and client servicing transactions via provider systems
Prepare annual review packs and manage ongoing service requests
Maintain accurate client records
Liaise with providers to ensure smooth service delivery
Contribute to team meetings and participate in continuous improvement initiatives
Ensure compliance with FCA regulations and firm quality standards

Fulltime

IFA Administrator

Placing Faces

Location:
United Kingdom , Horsham

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 29, 2026

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