CrawlJobs Logo
Robert Half Logo Robert Half · Human Resources

Human Resources (HR) Assistant

United States, Odessa · Job Posted June 29, 2026
Apply Position
Job Link Share

Job Description

We are looking for a detail-oriented Human Resources (HR) Assistant to support the HR team in Texas. This contract opportunity is well suited for someone who is comfortable handling sensitive employee records, reviewing documentation carefully, and staying organized in a busy office environment. The role focuses on compliance-related administrative support, including personnel file reviews, employment verification tasks, and data tracking. Candidates with strong Microsoft Office skills, especially in Excel, and at least one year of office administrative experience will be successful in this position.

Job Responsibility

  • Examine employee records and supporting documents to confirm they meet company standards and applicable compliance requirements, including per diem eligibility
  • Review Form I-9 paperwork for completeness and accuracy while helping maintain adherence to federal employment verification regulations
  • Flag missing information, inconsistencies, or suspicious documentation and elevate concerns to the appropriate internal contacts
  • Maintain orderly, accurate, and confidential files so employee documentation can be retrieved and reviewed efficiently
  • Partner with HR, payroll, compliance, and field office teams to correct record issues and keep processing on schedule
  • Use Microsoft Excel to organize, reconcile, and monitor employee data, including applying lookup functions and other formulas as needed
  • Manage a high volume of administrative and audit-related tasks while meeting deadlines and preserving strong attention to detail
  • Communicate professionally with internal stakeholders regarding documentation needs, follow-up items, and compliance-related questions
  • Provide additional HR administrative support as assigned to meet department needs

Requirements

  • At least 1 year of office administrative experience
  • prior exposure to HR, compliance, or document review work is preferred
  • Working knowledge of Microsoft Office applications, with strong Excel skills required and experience using formulas such as VLOOKUP highly valued
  • Familiarity with Form I-9 review processes and employment authorization documentation is preferred
  • Ability to recognize discrepancies in records and use sound judgment when handling potentially invalid or incomplete information
  • Strong written and verbal communication skills with the ability to interact effectively across departments
  • Proven ability to manage multiple priorities in a fast-paced setting and complete work within established timelines
  • High level of discretion and professionalism when working with confidential employee information
  • Willingness to complete pre-employment screening, including screening requirements for all candidates and standard candidate screening procedures

What we offer

  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Human Resources (HR) Assistant

8 matching positions

New

Human Resources (HR) Assistant

We are seeking a temporary HR Assistant to support a key project along with day-...
Location
Location
United States , Auburn
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous administrative or HR support experience preferred
  • Strong attention to detail and ability to manage large volumes of documents
  • Experience with document scanning, filing, or data entry highly desirable
  • Ability to work independently and stay organized in a fast-paced setting
  • High level of discretion and professionalism with confidential data
Job Responsibility
Job Responsibility
  • Scan and digitize confidential employee files into electronic records
  • Organize and maintain HR documentation, including historical records
  • Ensure accuracy and proper filing within employee records systems
  • Assist with general HR administrative tasks and clerical support
  • Provide support to the HR team with day-to-day operations, as needed
  • Maintain strict confidentiality when handling sensitive employee information
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Parttime
Read More
Arrow Right
New

Human Resources (HR) Assistant

We are looking for a Human Resources (HR) Assistant to support a growing manufac...
Location
Location
United States , Toledo
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in human resources support, HR administration, or a closely related administrative role. Strong organizational skills with the ability to manage multiple documents, tasks, and deadlines with accuracy. Familiarity with onboarding processes, orientation support, and documentation for new employees. Experience providing light recruiting assistance, such as interview scheduling or candidate coordination.
Job Responsibility
Job Responsibility
  • Support a growing manufacturing operation
  • balance administrative coordination with hands-on HR support in a fast-paced environment
  • help keep onboarding, orientation, and recruiting activities organized
  • ensure employee documentation is completed accurately and on time.
What we offer
What we offer
  • Competitive compensation and benefits
  • free online training
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Human Resources (HR) Assistant

We are looking for a detail-oriented Human Resources (HR) Assistant to support a...
Location
Location
United States , Milwaukee
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years of experience in human resources administration or a closely related support role
  • Hands-on experience with onboarding coordination, employee documentation, and HR administrative processes
  • Working knowledge of HRIS platforms and the ability to maintain accurate employee data
  • Familiarity with employee relations support and handling sensitive information with professionalism
  • Experience assisting with background checks and pre-employment record collection
  • Strong organizational skills with close attention to detail and documentation accuracy
  • Ability to manage multiple tasks in a fast-paced environment while meeting deadlines
Job Responsibility
Job Responsibility
  • Coordinate pre-employment and onboarding documentation to help ensure a smooth and timely onboarding experience
  • Enter and update employee information in HR systems while maintaining accuracy across personnel records
  • Partner with the HR Coordinator to manage administrative steps related to bringing new employees into the organization
  • Organize, maintain, and audit employee files to support compliance and document retention standards
  • Review and process transcripts, screening materials, and other onboarding-related records
  • Provide administrative assistance for routine HR activities, including data tracking, correspondence, and document preparation
  • Contribute to short-term HR initiatives and special assignments that support department priorities
  • Help sustain efficient daily HR operations by responding to internal requests and handling general support tasks
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Human Resources (HR) Assistant

We are looking for a detail-oriented Human Resources (HR) Assistant to support a...
Location
Location
United States , Chatsworth
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 1 year of experience in an administrative, clerical, or HR support role
  • Practical experience with filing, scanning, document handling, and data entry
  • Ability to manage paper and electronic records with accuracy and strong attention to detail
  • Comfortable handling mail, shipping tasks, and routine office support responsibilities
  • Basic ability to use office equipment such as copiers, scanners, and postage machines
  • Strong organizational skills with the ability to prioritize multiple tasks efficiently
  • Reliable communication skills and the ability to work effectively in a team environment
Job Responsibility
Job Responsibility
  • Manage incoming and outgoing correspondence, shipments, and internal document distribution using mail and delivery services
  • Prepare packages for shipment and process outgoing items through postage and courier channels
  • Support the upkeep of office machines by handling basic troubleshooting tasks such as clearing jams and replacing toner
  • Copy, scan, retrieve, and organize documents while assisting with electronic file searches as needed
  • Maintain record systems by filing materials accurately and assisting with document archiving and retention activities
  • Assemble packets, reproduce materials, and prepare documents for distribution or mailing
  • Coordinate the preparation and movement of boxes designated for off-site storage when required
  • Provide additional administrative support and complete other assigned duties related to office and HR operations
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Human Resources (HR) Assistant

We are looking for a detail-oriented Human Resources (HR) Assistant to support d...
Location
Location
United States , Washington
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Exposure to or foundational knowledge of human resources administration
  • Experience working with HRIS platforms or other data entry systems
  • Familiarity with onboarding tasks such as preparing new employee paperwork and tracking pre-employment steps
  • Ability to review screening information and maintain confidential records with discretion
  • Strong attention to detail when handling payroll data, numeric entries, and employee documentation
  • Effective organizational skills with the ability to manage filing and routine administrative work
  • Clear communication skills and a dependable, team-oriented approach
Job Responsibility
Job Responsibility
  • Support onboarding activities by preparing and organizing new employee documentation and ensuring required forms are completed accurately
  • Enter and maintain employee information in HR systems and track candidate screening submissions and results
  • Review payroll-related records, compare payroll cards against supporting information, and flag discrepancies for follow-up
  • Input numerical and employee data into the appropriate fields and verify entries for accuracy and completeness
  • Assist with the administration and tracking of required health screening or COVID-related test documentation
  • Maintain organized HR files and perform routine document filing to support compliance and record retention
  • Provide general administrative assistance to the HR team across payroll and personnel processes
What we offer
What we offer
  • medical
  • vision
  • dental
  • life insurance
  • disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Human Resources (HR) Assistant

We are looking for a detail-oriented Human Resources (HR) Assistant to support d...
Location
Location
United States , Riverdale
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience supporting human resources administration in a detail-oriented office environment
  • Working knowledge of onboarding procedures, employee file maintenance, and HR documentation practices
  • Familiarity with HRIS systems and the ability to manage both paper and electronic records accurately
  • Ability to handle confidential information with sound judgment and a high level of discretion
  • Experience coordinating background checks, employment verifications, or other pre-employment processes
  • Strong organizational skills with the ability to manage calendars, documents, and multiple priorities efficiently
  • Effective written and verbal communication skills for preparing correspondence and interacting with employees, vendors, and external partners
Job Responsibility
Job Responsibility
  • Safeguard confidential employee and organizational information while handling HR records and communications with professionalism
  • Lead employee recognition and engagement efforts by helping organize programs, events, and appreciation activities
  • Support the HR leadership team with planning logistics for department initiatives, including coordinating with community partners, vendors, and donors
  • Assist with onboarding activities by preparing new employee materials, organizing personnel folders, and helping new employees complete pre-employment steps
  • Maintain personnel files and HR documentation in alignment with records retention guidelines, including both physical and electronic filing systems
  • Coordinate pre-employment screening activities such as employment and education verification, background checks, and required physical exams
  • Respond to HR-related records requests and ensure documentation is gathered, tracked, and released appropriately
  • Manage administrative support tasks such as updating departmental forms, maintaining the employee directory, preparing memos and meeting materials, scheduling appointments, and arranging travel as needed
  • Oversee department supply purchasing activities, including ordering materials, tracking inventory, reconciling purchasing card transactions, and preparing requisitions based on vendor quotes
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Human Resources (HR) Assistant

This fully onsite opportunity is a Contract to permanent position and offers the...
Location
Location
United States , The Woodlands
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience supporting human resources administration in an office setting
  • Working knowledge of HRIS systems and the ability to maintain accurate employee information
  • Hands-on experience assisting with onboarding processes and pre-employment documentation
  • Familiarity with background checks and related hiring support activities
  • Ability to communicate effectively using Zoom, Microsoft Teams, and Outlook
  • Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
  • Strong organizational skills with close attention to detail and the ability to manage multiple priorities
  • College Degree – Bachelor’s preferred
  • Problem Solving – Teamwork and Communication Skills
  • Open to Learning
Job Responsibility
Job Responsibility
  • Support daily human resources activities, including maintaining employee records and assisting with administrative HR processes
  • Coordinate onboarding tasks for new team members, ensuring required documents, forms, and pre-employment steps are completed accurately and on time
  • Assist with candidate screening documentation and follow up on outstanding items to help keep recruitment timelines on track
  • Provide general support for employee relations matters by responding to routine questions and directing issues to the appropriate HR team members
  • Update and maintain information within HRIS platforms to help ensure employee data remains accurate and current
  • Prepare correspondence, schedules, and HR-related documentation using Microsoft Office applications and communication tools
  • Facilitate communication with candidates, employees, and internal stakeholders through Zoom, Microsoft Teams, and Outlook
  • Help organize meetings, interviews, and other HR activities in a fully onsite office environment
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Human Resources (Hr) Assistant

We are seeking a professional and organized Receptionist to manage front desk op...
Location
Location
United States , East Rutherford
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in human resources support, office administration, reception, or a related coordination role
  • Working knowledge of onboarding processes and general HR administrative practices
  • Ability to perform high-volume data entry with strong accuracy and organization
  • Proficiency with Microsoft Excel, Outlook, and Word
  • Strong written and verbal communication skills, with a detail-oriented and service-oriented approach
  • Comfortable managing clerical responsibilities, handling confidential information, and shifting between priorities
  • Familiarity with employee orientation support and employee handbook documentation is preferred
Job Responsibility
Job Responsibility
  • Greet visitors, employees, and guests while maintaining a professional front desk presence
  • Answer and direct incoming phone calls, emails, and inquiries
  • Manage visitor check-ins, conference room scheduling, and office calendars
  • Perform data entry, filing, document preparation, and general administrative support
  • Distribute mail, maintain office supplies, and assist with daily office operations
  • Support onboarding logistics and other administrative projects as needed
What we offer
What we offer
  • Medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right