Human Resources (HR) Assistant Job at Robert Half (Toledo)

New

Human Resources (HR) Assistant

We are looking for a detail-oriented Human Resources (HR) Assistant to support t...

Location

United States , Odessa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of office administrative experience
prior exposure to HR, compliance, or document review work is preferred
Working knowledge of Microsoft Office applications, with strong Excel skills required and experience using formulas such as VLOOKUP highly valued
Familiarity with Form I-9 review processes and employment authorization documentation is preferred
Ability to recognize discrepancies in records and use sound judgment when handling potentially invalid or incomplete information
Strong written and verbal communication skills with the ability to interact effectively across departments
Proven ability to manage multiple priorities in a fast-paced setting and complete work within established timelines
High level of discretion and professionalism when working with confidential employee information
Willingness to complete pre-employment screening, including screening requirements for all candidates and standard candidate screening procedures

Job Responsibility

Examine employee records and supporting documents to confirm they meet company standards and applicable compliance requirements, including per diem eligibility
Review Form I-9 paperwork for completeness and accuracy while helping maintain adherence to federal employment verification regulations
Flag missing information, inconsistencies, or suspicious documentation and elevate concerns to the appropriate internal contacts
Maintain orderly, accurate, and confidential files so employee documentation can be retrieved and reviewed efficiently
Partner with HR, payroll, compliance, and field office teams to correct record issues and keep processing on schedule
Use Microsoft Excel to organize, reconcile, and monitor employee data, including applying lookup functions and other formulas as needed
Manage a high volume of administrative and audit-related tasks while meeting deadlines and preserving strong attention to detail
Communicate professionally with internal stakeholders regarding documentation needs, follow-up items, and compliance-related questions
Provide additional HR administrative support as assigned to meet department needs

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

New

Human Resources (HR) Assistant

We are seeking a temporary HR Assistant to support a key project along with day-...

Location

United States , Auburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative or HR support experience preferred
Strong attention to detail and ability to manage large volumes of documents
Experience with document scanning, filing, or data entry highly desirable
Ability to work independently and stay organized in a fast-paced setting
High level of discretion and professionalism with confidential data

Job Responsibility

Scan and digitize confidential employee files into electronic records
Organize and maintain HR documentation, including historical records
Ensure accuracy and proper filing within employee records systems
Assist with general HR administrative tasks and clerical support
Provide support to the HR team with day-to-day operations, as needed
Maintain strict confidentiality when handling sensitive employee information

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Parttime

New

Human Resources (HR) Assistant

We are looking for a detail-oriented Human Resources (HR) Assistant to support a...

Location

United States , Milwaukee

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in human resources administration or a closely related support role
Hands-on experience with onboarding coordination, employee documentation, and HR administrative processes
Working knowledge of HRIS platforms and the ability to maintain accurate employee data
Familiarity with employee relations support and handling sensitive information with professionalism
Experience assisting with background checks and pre-employment record collection
Strong organizational skills with close attention to detail and documentation accuracy
Ability to manage multiple tasks in a fast-paced environment while meeting deadlines

Job Responsibility

Coordinate pre-employment and onboarding documentation to help ensure a smooth and timely onboarding experience
Enter and update employee information in HR systems while maintaining accuracy across personnel records
Partner with the HR Coordinator to manage administrative steps related to bringing new employees into the organization
Organize, maintain, and audit employee files to support compliance and document retention standards
Review and process transcripts, screening materials, and other onboarding-related records
Provide administrative assistance for routine HR activities, including data tracking, correspondence, and document preparation
Contribute to short-term HR initiatives and special assignments that support department priorities
Help sustain efficient daily HR operations by responding to internal requests and handling general support tasks

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Human Resources (HR) Assistant

We are looking for a detail-oriented Human Resources (HR) Assistant to support a...

Location

United States , Chatsworth

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in an administrative, clerical, or HR support role
Practical experience with filing, scanning, document handling, and data entry
Ability to manage paper and electronic records with accuracy and strong attention to detail
Comfortable handling mail, shipping tasks, and routine office support responsibilities
Basic ability to use office equipment such as copiers, scanners, and postage machines
Strong organizational skills with the ability to prioritize multiple tasks efficiently
Reliable communication skills and the ability to work effectively in a team environment

Job Responsibility

Manage incoming and outgoing correspondence, shipments, and internal document distribution using mail and delivery services
Prepare packages for shipment and process outgoing items through postage and courier channels
Support the upkeep of office machines by handling basic troubleshooting tasks such as clearing jams and replacing toner
Copy, scan, retrieve, and organize documents while assisting with electronic file searches as needed
Maintain record systems by filing materials accurately and assisting with document archiving and retention activities
Assemble packets, reproduce materials, and prepare documents for distribution or mailing
Coordinate the preparation and movement of boxes designated for off-site storage when required
Provide additional administrative support and complete other assigned duties related to office and HR operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Human Resources (HR) Assistant

We are looking for a detail-oriented Human Resources (HR) Assistant to support d...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Exposure to or foundational knowledge of human resources administration
Experience working with HRIS platforms or other data entry systems
Familiarity with onboarding tasks such as preparing new employee paperwork and tracking pre-employment steps
Ability to review screening information and maintain confidential records with discretion
Strong attention to detail when handling payroll data, numeric entries, and employee documentation
Effective organizational skills with the ability to manage filing and routine administrative work
Clear communication skills and a dependable, team-oriented approach

Job Responsibility

Support onboarding activities by preparing and organizing new employee documentation and ensuring required forms are completed accurately
Enter and maintain employee information in HR systems and track candidate screening submissions and results
Review payroll-related records, compare payroll cards against supporting information, and flag discrepancies for follow-up
Input numerical and employee data into the appropriate fields and verify entries for accuracy and completeness
Assist with the administration and tracking of required health screening or COVID-related test documentation
Maintain organized HR files and perform routine document filing to support compliance and record retention
Provide general administrative assistance to the HR team across payroll and personnel processes

What we offer

medical
vision
dental
life insurance
disability insurance
401(k) plan

New

Human Resources (HR) Assistant

We are looking for a detail-oriented Human Resources (HR) Assistant to support d...

Location

United States , Riverdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting human resources administration in a detail-oriented office environment
Working knowledge of onboarding procedures, employee file maintenance, and HR documentation practices
Familiarity with HRIS systems and the ability to manage both paper and electronic records accurately
Ability to handle confidential information with sound judgment and a high level of discretion
Experience coordinating background checks, employment verifications, or other pre-employment processes
Strong organizational skills with the ability to manage calendars, documents, and multiple priorities efficiently
Effective written and verbal communication skills for preparing correspondence and interacting with employees, vendors, and external partners

Job Responsibility

Safeguard confidential employee and organizational information while handling HR records and communications with professionalism
Lead employee recognition and engagement efforts by helping organize programs, events, and appreciation activities
Support the HR leadership team with planning logistics for department initiatives, including coordinating with community partners, vendors, and donors
Assist with onboarding activities by preparing new employee materials, organizing personnel folders, and helping new employees complete pre-employment steps
Maintain personnel files and HR documentation in alignment with records retention guidelines, including both physical and electronic filing systems
Coordinate pre-employment screening activities such as employment and education verification, background checks, and required physical exams
Respond to HR-related records requests and ensure documentation is gathered, tracked, and released appropriately
Manage administrative support tasks such as updating departmental forms, maintaining the employee directory, preparing memos and meeting materials, scheduling appointments, and arranging travel as needed
Oversee department supply purchasing activities, including ordering materials, tracking inventory, reconciling purchasing card transactions, and preparing requisitions based on vendor quotes

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Human Resources (HR) Assistant

This fully onsite opportunity is a Contract to permanent position and offers the...

Location

United States , The Woodlands

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting human resources administration in an office setting
Working knowledge of HRIS systems and the ability to maintain accurate employee information
Hands-on experience assisting with onboarding processes and pre-employment documentation
Familiarity with background checks and related hiring support activities
Ability to communicate effectively using Zoom, Microsoft Teams, and Outlook
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
Strong organizational skills with close attention to detail and the ability to manage multiple priorities
College Degree – Bachelor’s preferred
Problem Solving – Teamwork and Communication Skills
Open to Learning

Job Responsibility

Support daily human resources activities, including maintaining employee records and assisting with administrative HR processes
Coordinate onboarding tasks for new team members, ensuring required documents, forms, and pre-employment steps are completed accurately and on time
Assist with candidate screening documentation and follow up on outstanding items to help keep recruitment timelines on track
Provide general support for employee relations matters by responding to routine questions and directing issues to the appropriate HR team members
Update and maintain information within HRIS platforms to help ensure employee data remains accurate and current
Prepare correspondence, schedules, and HR-related documentation using Microsoft Office applications and communication tools
Facilitate communication with candidates, employees, and internal stakeholders through Zoom, Microsoft Teams, and Outlook
Help organize meetings, interviews, and other HR activities in a fully onsite office environment

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Human Resources (Hr) Assistant

We are seeking a professional and organized Receptionist to manage front desk op...

Location

United States , East Rutherford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in human resources support, office administration, reception, or a related coordination role
Working knowledge of onboarding processes and general HR administrative practices
Ability to perform high-volume data entry with strong accuracy and organization
Proficiency with Microsoft Excel, Outlook, and Word
Strong written and verbal communication skills, with a detail-oriented and service-oriented approach
Comfortable managing clerical responsibilities, handling confidential information, and shifting between priorities
Familiarity with employee orientation support and employee handbook documentation is preferred

Job Responsibility

Greet visitors, employees, and guests while maintaining a professional front desk presence
Answer and direct incoming phone calls, emails, and inquiries
Manage visitor check-ins, conference room scheduling, and office calendars
Perform data entry, filing, document preparation, and general administrative support
Distribute mail, maintain office supplies, and assist with daily office operations
Support onboarding logistics and other administrative projects as needed

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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