Human Resources Coordinator Job at Robert Half (Moline)

Job Description

Are you a highly organized HR professional who enjoys recruiting, onboarding, training coordination, and ensuring employees have an exceptional experience from day one? We are seeking a Human Resources Coordinator who will play a key role in supporting talent acquisition, compliance, employee development, and HR operations across a mission-driven organization. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys building relationships, and takes pride in keeping processes organized, compliant, and moving forward. You'll collaborate with leaders across the organization, support employees throughout their employment journey, and help create a positive workplace culture.

Job Responsibility

Coordinate recruiting activities from job posting through onboarding
Manage and monitor job postings to ensure an efficient hiring process
Schedule interviews and communicate with candidates throughout the recruitment process
Coordinate pre-employment requirements and onboarding activities for new hires
Serve as a key point of contact for new employees, supervisors, and onboarding team members
Support internship programs, including coordinating paperwork and communication with supervisors and educational partners
Coordinate employee training programs and learning initiatives
Partner with managers to schedule and track required training
Maintain training records and ensure completion of agency-wide requirements
Assist employees with training questions and documentation requests
Collaborate with leadership and external partners to provide educational resources and staff development opportunities
Maintain employee files and electronic records with a high degree of accuracy and confidentiality
Track and monitor licenses, certifications, driver's licenses, insurance documentation, and training requirements
Manage I-9 compliance and employee record retention processes
Conduct regular audits of personnel files and follow up on missing documentation
Assist with employment verification requests and reporting requirements
Ensure labor law postings and required HR documentation remain current and accessible
Utilize HRIS and other HR technology platforms to maintain employee records and documentation
Prepare recurring reports and support audit requests from internal and external stakeholders
Scan, organize, archive, and maintain employment-related documentation
Support supervisors with job description updates, performance evaluation documentation, and HR-related administrative projects
Serve as a resource to employees, managers, interns, volunteers, and community partners
Function as backup support for other Human Resources team members
Participate in ongoing training and professional development opportunities
Contribute ideas that improve HR processes, employee experience, and operational efficiency

Requirements

Experience in Human Resources, Recruiting, Talent Acquisition, Administration, or a related field
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills
High level of confidentiality, professionalism, and integrity
Strong attention to detail and commitment to accuracy
Ability to work independently while remaining a collaborative team member

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

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