Human Resources Coordinator Job at Lime Media Group, Inc (Rockwall)

Job Description

As an employee at Lime Media Group, you will be part of a fast-growing organization that values giving back, believing in something greater than yourself, and a never-ending quest for excellence. We bring imagination to life by customizing vehicles and creating bold marketing experiences nationwide. If you thrive in a creative, collaborative, and winning environment, Lime Media is the place for you. The HR Coordinator plays a vital support role within Lime Media's People & Talent function. Reporting directly to the Senior Human Resources Manager, this position also provides day-to-day administrative support to the Senior Talent Acquisition Specialist. The HR Coordinator is the operational backbone of the HR team, ensuring our systems are accurate, our processes run smoothly, and our candidates and employees experience a high level of care at every touchpoint. This is an excellent opportunity for someone early in their HR career who is eager to learn across both HR operations and talent acquisition in a fast-paced, people-first environment.

Job Responsibility

Support the full employee lifecycle, including onboarding coordination, new hire paperwork, role changes, leaves of absence, and offboarding processes
Maintain accurate and up-to-date personnel files and HR documentation in accordance with company policy and legal requirements
Assist with the preparation and distribution of HR communications, offer letters, and employment verification documents
Serve as a first point of contact for general HR inquiries, routing questions appropriately to the Senior HR Manager
Support benefits administration tasks including enrollment tracking, employee education, and vendor coordination as directed
Maintain the integrity of employee data within the company's HRIS platform (ExponentHR preferred)
Process new hire entries, terminations, status changes, and pay updates with accuracy and timeliness
Generate standard HR reports and assist in preparing data for audits, compliance reviews, and leadership dashboards
Flag data discrepancies and support ongoing system clean-up and optimization efforts
Provide scheduling support for phone screens, interviews, and debrief sessions across active searches
Maintain ATS data integrity, updating candidate stages, dispositions, and notes in a timely manner
Assist with candidate communications including interview confirmations, status updates, and follow-up correspondence
Support job posting logistics across internal and external platforms as directed by the Senior TA Specialist
Help coordinate onboarding handoffs from recruiting to HR once candidates accept offers
Assist in tracking and maintaining compliance-related documentation including I-9s, background checks, and required training completions
Support HR audit preparation by organizing and pulling documentation as needed
Help monitor and update the HR team's reporting trackers including headcount, open roles, and onboarding status
Stay current on basic federal and state employment law requirements as they pertain to day-to-day HR administration
Consistently demonstrate Lime Media's core values of Love, Accountability, and Evolution in all interactions and work products
Serve as the designated backup to the Lime Ambassador (Office Manager) and Facilities Technician, providing front-office coverage, facilities upkeep, and administrative continuity as needed
Perform other duties as assigned by the Senior HR Manager or Senior TA Specialist

Requirements

0–2 years of experience in an HR, recruiting, or administrative support role
Exceptional attention to detail and strong organizational skills
Excellent written and verbal communication skills
Proficiency with Google Office Suite
Ability to handle confidential information with integrity and discretion
Ability to manage multiple priorities in a fast-paced, deadline-driven environment

Nice to have

Bilingual in English and Spanish (verbal and written)
Experience with ExponentHR or a comparable HRIS platform
Familiarity with an Applicant Tracking System (ATS)
Associate's or Bachelor's degree in Human Resources, Business Administration, Communications, or a related field
HR certification or coursework (PHR, SHRM-CP, or pursuit thereof)

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Human Resources Coordinator

Job Description

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