Human Resources and Employee Logistics Specialist

• Manage the full travel cycle from initial request through payment processing
• Arrange and confirm employee and contractor travel in compliance with established procedures, policies, budget guidelines, and approval processes
• Maintain and update travel calendars, manifest details, and related documentation daily
• Track and report travel schedules at least one month in advance using approved methods
• Monitor vendor performance and secure new or alternative transportation options when necessary to prevent service interruptions
• Negotiate and secure new vendor rates as assigned, and submit them to the finance department by deadline
• Maintain accurate records of vendor rates, including mid-year changes
• Provide travel vendors with annual anticipated dates of travel needs and confirm transport methods for high passenger count, such as boats that require seating and a deckhand for over six passengers
• Reconcile assigned invoices and expense reports promptly and submit for payment
• Assist with recruiting activities, including posting job openings and scheduling interviews
• Support onboarding, employee communications, and HR recordkeeping in compliance with confidentiality standards
• Process and track workers’ compensation claim expenses and associated payments
• Manage department company credit card transactions and reconcile statements
• Report to work reliably and on time, and must communicate any anticipated absences or delays to their supervisor with reasonable advance notice whenever possible
• Adhere to all safety protocols and workplace policies relevant to this position
• Maintain professionalism and respectful conduct to support a positive and constructive workplace
• behavior that undermines safety or mutual respect is not acceptable
• Maintain confidentiality and compliance with HR protocols and company policies
• Communicate professionally with staff, vendors, public, contractors, and others, ensuring timely and accurate services
• Other duties as assigned

• High school diploma or equivalent required
• Two years of employment experience in corporate travel, accounting, or HR support
• Familiar with vendor management and expense reconciliation
• Current, valid driver’s license

Associate’s degree in Business Administration, Accounting, or Human Resources

• Health/Vision/Dental Insurance (no monthly premium cost)
• Life Insurance (no monthly cost)
• 100% employee vested 403(b) Retirement Plan, 6% employer match after 1yr of service
• 5+ Weeks Annual Leave
• Work Wear Allowance
• Relocation Assistance