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Robert Half Logo Robert Half · Human Resources

Human Resources Administrative Assistant

United States, San Mateo · Job Posted February 13, 2026
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Job Description

A respected and mission-driven organization is seeking a Human Resources Administrative Assistant to support its HR team on a temporary project basis. This role is ideal for an organized, detail-oriented professional who thrives in fast-paced environments and enjoys improving processes and systems. The selected candidate will provide high-level administrative support while assisting with an important HR office reorganization initiative. Reporting directly to the HR Specialist, the HR Administrative Assistant will play a key role in supporting daily HR operations while leading efforts to reorganize, digitize, and streamline HR records and workflows. The ideal candidate will demonstrate strong initiative, sound judgment, and the ability to manage multiple priorities while maintaining strict confidentiality.

Job Responsibility

  • Support the reorganization of the HR department’s physical and digital records
  • Review and sort legacy files, determining appropriate filing, digitization, or disposal actions
  • Identify and organize materials designated for secure disposal
  • Assist with improving document retention and filing systems
  • Coordinate and schedule interviews, meetings, and HR-related activities
  • Conduct employment reference checks in accordance with established policies and procedures
  • Maintain accurate employee records through filing, scanning, and document digitization
  • Ensure HR databases, shared drives, and filing systems remain organized and current
  • Support recruiting efforts including candidate sourcing and interview coordination
  • Assist with the development and documentation of workflows and standard operating procedures

Requirements

  • 1–2 years of administrative or office support experience required
  • Prior HR administrative or recruiting support experience strongly preferred
  • Experience handling confidential information with professionalism and discretion
  • Strong organizational and time management skills with the ability to prioritize multiple tasks
  • Proven ability to evaluate and improve workflows and operational processes
  • Ability to develop moderately complex Standard Operating Procedures (SOPs)
  • Proficiency in Microsoft Office Suite and ability to quickly learn new HR systems or databases
  • Excellent data entry accuracy and strong attention to detail
  • Strong written and verbal communication skills
  • Demonstrated professionalism, ethical judgment, and ability to maintain confidentiality
  • Solutions-oriented mindset with strong initiative and problem-solving skills
  • Ability to work both independently and collaboratively within a team environment
  • Strong interpersonal skills with the ability to build effective working relationships

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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