Human Resource Manager Job at Hecate Strait Employment Development Society (Prince Rupert)

Job Description

The Lax Kw’alaams Human Resources Department has an exciting and immediate opening for a Full Time Human Resources Manager. As a key member of our team, the HR Manager will be responsible for providing strategic guidance and operational support across all areas of human resources. This role requires a strong understanding of employment laws and regulations, extensive experience in a unionized work environment, and a demonstrated ability to manage employee relations effectively. The ideal candidate will bring proven expertise in leadership, conflict resolution, communication, and problem-solving, and will play a vital role in fostering a positive, compliant, and respectful workplace culture.

Job Responsibility

Develop and maintain strong relationships with managers, staff and external service providers related to human resources programs
Maintain and update all employee files, ensuring all files are kept confidential in keeping with privacy and other legislation. Complete all hire, change and separation paperwork
Interpret policies and provide related assistance and advice to managers and staff. Assist with researching, recommending and updating policies to reflect the Band’s mission, mandate and cultureas requested or needed
File correspondence and other records in the required ordering system. Draft various forms, letters and reports as necessary
Fax, photocopy and scan documents as required
Locate filed materials upon request, ensuring the confidentiality of materials requested by authorized parties
Add new materials to existing files and records and create new files, as required
Ensure managers conduct probationary and periodic performance reviews
Keep track of all completed performance reviews
Schedule meetings, attend meetings and take minutes as required
Work with departments to develop and deliver effective rehabilitation and/or return to work programs for claimants to enable them to return to their normal duties and occupations safely and on time, and liaise with related external service providers as required
Proactive manage WorkSafeBC injury and other disability claims, focusing on prevention and return to work, and liaise with WorkSafeBC and insurance providers on all claims
Investigate accidents thoroughly and effectively in collaboration with the department managers, ensure accident claims are appropriately processed and prepare related reports and recommendations
Perform job site safety compliance inspections, including hazard analysis, safe work procedures, written reports, and recommendations on a monthly basis or as needed
Report on incident statistics, worker concerns, etc., and provide interpretation, information, advice, and assistance on safety matters to all departments with relation to statistics and trends
Work with departments to coordinate and organize the scheduling and delivery of all mandatory health and safety training, ensure current training, and maintain up-to-date records
Update, maintain and present safety orientation and training for all new employees to ensure a complete and effective understanding of potential risks and expected behaviours within the workplace
Assist employees with short and long-term disability claims
Provide coaching, advice and assistance on Payroll and HR matters to all employees and managers as required
Recommend policy and process changes to improve staff morale, satisfaction and engagement
Investigate employee relations issues (employee complaints and harassment allegations) in accordance with all legal requirements
Interpret policies and provide related assistance and advice to managers and staff
Work closely with the Unions to establish and maintain a good working relationship
Assist in Union/Management Contract negotiations
Lead in Labour Relations Issues and cases
Establishing and maintaining good relationships with union stewards and employees which contributes to a positive labour relations environment, and a healthier and productive work place
Maintain and present a positive and professional image at all times
Balance conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlines
Must be able to handle sensitive information in a completely confidential manner
Ensure compliance and quality assurance are followed within and outside the position
Maintain proper certification
Attend professional development workshops, in-services, seminars and training as required to stay current with emerging trends
Work with the Finance Department on annual Budget for the Human Resources Department
Maintain confidentiality as per the Band’s policy guidelines
Adhere to Administrative standards, policies and procedures
Bring to the attention to the Chief Administrative Officer if practices are not consistent with the current knowledge of acceptable professional standards

Requirements

Bachelor’s degree in Human Resources, Business Administration and/or related field in Labour Negotiations
Minimum 5 years of experience in Human Resources Management
Minimum 5 years of experience in Union Negotiations/Labour Relations
Experience dealing with investigation and grievances
Highly motivated and self-directed, with the ability to schedule, prioritize, and manage multiple tasks efficiently in a fast-paced environment
Proven ability to multi-task and adapt to shifting priorities while maintaining attention to detail and quality
Demonstrated ability to handle sensitive and confidential matters with tact, diplomacy, and professionalism at all times
Comfortable and adaptable in a unique or cross-cultural environment, with cultural sensitivity and respect
Strong interpersonal skills, with the ability to foster a positive, professional workplace and serve as a role model to staff and colleagues
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and able to quickly learn and adapt to new software systems
Excellent verbal and written communication skills, including the ability to draft clear and accurate reports, memos, and correspondence
Strong judgment and decision-making skills, with the ability to remain calm under pressure and resolve conflicts effectively
Demonstrates professionalism, punctuality, flexibility, dependability, and reliability
Committed to maintaining strict confidentiality and respectful of employee privacy and organizational ethics
Acceptable Criminal Record Check with Vulnerable Sector Search
Valid Driver’s License (Class 5)

What we offer

competitive wage
extended health and dental benefits
pension plan

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