Hub Administrator

• Provides full secretarial service to the Senior Operations Manager, including managing and maintaining electronic diary system
• Handles routine and confidential correspondence relating to the general operation of the office
• To act as first point of contact for all enquiries to the Hub
• Welcome visitors to the Hub
• Deals with sensitive staff issues with the utmost confidentiality
• To develop and maintain excellent relationships with a wide range of people both within the Trust and externally
• Take minutes at local meetings as required
• Create and set up, manage and maintain computerised filing and records systems
• Collates and records statistical information
• Responsible for monitoring and ordering non-clinical consumables and the purchase of sundries for the smooth efficient running of the Hub
• Ensure office equipment is maintained and report any repair work if required
• Responsible for monitoring staff ID/Swipe Cards and complete request forms
• Book staff appointments with Occupational health at the request of SOM/ /OM and make follow up appointments as necessary
• Monitor sickness, update register and inform management when trigger points occur
• Routine maintenance and upkeep of the rota system
• Ensure that accurate records are kept in respect of daily and weekly sickness
• Provide administrative assistance with the updating of daily and weekly rotas
• Assist in the compilation of statistics
• Input and retrieval of information onto the computer rota management system (GRS)
• Booking and cancellation of training courses
• Update register to ensure accurate records for Mandatory Training, CS1 days and PDRs
• Input onto Electronic Staff Records (ESR) PDRs on completion
• To organise and maintain effective and efficient bring forward and follow up system
• To co-ordinate and facilitate meetings and other events on behalf of the Hub Management Team
• Observes the requirements of the Data Protection Act/Caldicott
• Works in accordance with documented procedures to ensure that the service complies with the requirements of the Quality management Systems
• Ensure the effective operation of the administration department in the short term absence of the Administrative Supervisor when required
• Ensure that the workplace is secure on leaving
• Undertakes any other duties as may from time to time be reasonably required commensurate with the grade or position

• 5 GCSEs at Grade C or above (or equivalent) including English & Maths
• NVQ Level 2 / RSA II qualifications or equivalent (Secretarial / Administrative based)
• Must be willing to undertake any training deemed necessary for the completion of duties
• Must be able to work in the UK without the need for sponsorship
• Experience of MS Office (Word, Excel, Outlook)
• Experience of working within an office environment
• Ability to organise and manage own workload
• Excellent communication skills both internally and externally at all levels

Flexible working options