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HSQE Administrator

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PHSGroup

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Location:
United Kingdom , Caerphilly

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

At phs Group, we’re the leading hygiene services provider in the UK- supporting workplaces, schools, healthcare settings and public spaces with essential products and services that protect people and the planet. Our Health, Safety, Quality and Environment (HSQE) team plays a vital role in ensuring that we operate responsibly, safely and in line with legal and environmental expectations. We’re now looking for an HSQE Administrator to help us maintain the high standards that phs is known for, ensuring our colleagues and customers remain safe, protected and supported every day.

Job Responsibility:

  • Reviewing incident submissions, compiling group-wide incident statistics and preparing reports for senior leadership decision-making
  • Maintaining the HSQE master action register, tracking progress and ensuring actions are completed on time by Regional and Site Managers
  • Supporting internal audit processes by collecting responses and updating action plans
  • Managing administration for Safe Contractor, CHAS and other accreditation schemes relevant to phs Group
  • Recording enforcement actions across our divisions and escalating them appropriately
  • Supporting the implementation of our new HSQE management system, including document control and integrated management system compliance
  • Keeping phs Group’s Waste Management Licences, Environmental Permits and Exemptions fully up to date
  • Coordinating tender documentation and information requests on behalf of the HSQE department
  • Producing accurate minutes for management and team meetings
  • Monitoring supplier performance and processing relevant purchasing administration
  • Managing and triaging the HSQE shared inbox
  • Completing quarterly Business Continuity Plan (BCP) testing records

Requirements:

  • Confident using Microsoft Office to a high standard
  • Able to communicate clearly and professionally with colleagues at all levels
  • Highly organised, with the ability to prioritise in a fast‑paced, high‑volume work environment
  • Positive, approachable and calm under pressure
  • Detail‑focused, methodical and committed to accuracy
  • Professional, tactful and proactive in your approach to work
What we offer:
  • Full internal training to support your success in the role
  • External accredited HSQE and industry-specific training
  • A competitive annual salary
  • Hybrid working model- 2 days from home each week
  • Access to free virtual GP for you and your household
  • Phs Perks- discount on hundreds of retailers across the UK
  • 23 days holidays plus bank holidays (increases with length of service)
  • Occasional onsite team meetings with transport arranged
  • The opportunity to be part of a team that keeps phs safe, compliant and moving forward

Additional Information:

Job Posted:
March 21, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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