HR Systems Senior Specialist Job at FOUR PAWS International (Vienna)

Senior Specialist, HR Systems

This role is responsible for enabling an exceptional employee and HR experience ...

Location

Italy , Milano

Salary:

48750.00 - 68250.00 EUR / Year

Alfasigma

Expiration Date

Until further notice

Requirements

5–7 years of experience in HRIS / HR technology, with strong exposure to SAP SuccessFactors
Proven experience as an advisor to stakeholders
project experience in HCM implementations is a plus
Degree in HR, IT, Business, or related field
relevant certifications (e.g., SAP SuccessFactors, HRIS, project/change management) are highly desirable
Strong customer-centric mindset, combined with strategic thinking, influencing skills, and the ability to balance operations with long-term improvement
Ability to demonstrate high-quality support and guidance, helping users to effectively leverage HR systems
Strong governance of HR systems and data quality management
Proactive and solution oriented as HR technology continuously evolves
Collaborative and team-minded

Job Responsibility

Act as the primary expert and super-user for SuccessFactors and HR systems, delivering high-quality support, guidance, and training to employees, managers, and HR stakeholders, ensuring strong user adoption and an excellent experience
Ensure HR systems and data are reliable, secure, compliant, and high-quality, through effective configuration, governance, audits, and continuous monitoring
Drive continuous improvement and digital transformation, identifying enhancements and leveraging new technologies to optimize processes, efficiency, and user experience
Contribute, support and execute the HR systems strategy and roadmap, including implementations, upgrades, testing, and change management to deliver sustainable business value
Build strong cross-functional partnerships (HR, IT, vendors, business), acting as a trusted advisor to translate business needs into effective, integrated HR technology solution

What we offer

competitive salary
comprehensive benefits
extensive opportunities for professional growth and development

Fulltime

Senior HR Specialist

The Senior HR Specialist will play a key role in supporting comprehensive human ...

Location

United States , Clifton

Salary:

Not provided

The Challenge Printing Company Inc

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related field (HR concentration preferred)
Minimum of 5 years of progressive HR experience
experience in a manufacturing or regulated environment preferred
Strong working knowledge of federal, state, and local employment laws, with emphasis on New Jersey regulations
Experience administering FMLA and state-specific leave programs
Excellent verbal and written communication, presentation, and interpersonal skills
Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment
Proficiency in Microsoft Word and Excel
Experience with Paylocity or other HRIS systems preferred
High level of professionalism, integrity, and discretion when handling confidential information

Job Responsibility

Administer employee benefit programs, including health, dental, life, disability, workers compensation, FMLA, and COBRA
Serve as a key point of contact for employees with questions regarding benefit plans and assist with claim resolutions
Oversee employee onboarding, orientation, and benefits enrollment
present benefits packages during orientation and facilitate 401(k) education and participation
Ensure employment-related documentation and reports are filed accurately with the appropriate regulatory bodies
Manage compensation programs and coordinate performance evaluations
recommend improvements as necessary
Participate in the review and selection of benefit plan offerings in partnership with senior management
Oversee the recruitment process including job postings, background checks, drug screenings, and E-Verify/I-9 compliance
Maintain and update personnel policies and procedures and ensure adherence to the Employee Handbook

Fulltime

New

Hr Operations Senior Specialist

FOUR PAWS is the global animal welfare organisation for animals under direct hum...

Location

Austria , Vienna

Salary:

55000.00 EUR / Year

FOUR PAWS International

Expiration Date

July 23, 2026

Requirements

Several years of experience in people operations or human resources, covering the full life cycle, preferably in an international environment
Experience with HRIS (Human Resources Information Systems) to monitor HR processes, ensuring accuracy, confidentiality, and GDPR compliance
Understanding international labour regulations, and knowledge of Austrian labour law could be beneficial
Experience in HR process optimisation (including AI-routines) and project work to enhance efficiency and employee experience
Experience in understanding different working environments, operational issues and sensitive or complex queries and their impact to people operations
Excellent written and verbal communication skills in both German and English
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) or equivalent office software for day-to-day HR tasks and reporting
Excellent interpersonal, administrative, and organisational skills in a multi-country and -cultural environment and on different levels of hierarchies and departments
Well-structured and proactive working approach with high solution orientation
Passion for animal welfare and FOUR PAWS vision and mission

Job Responsibility

Sparing with HR responsible colleagues in FOUR PAWS' countries and ensuring efficient people operations for national and international employments in compliance with local laws and organisational policies
Acting as a trusted partner for line managers on special team or team member situations in offices and sanctuaries, independently from the country of employment
Being responsible for solving requests from the beginning to the end by bridging all stakeholders for implementing the best solution and in strong collaboration with the HR Operations Navigator
Preparing the ground for decision-taking by HR Operations Navigator or PEOPLE Director
Guiding sanctuary support topics on higher level and in collaboration with different stakeholders within and outside PEOPLE Department and external partners, e.g. selected KPIs and quotas/ratios for sanctuaries, benchmarking staff numbers in units
Being involved in setting up people operations in new entities including preparing partnerships for recruiting, payroll, legal advice, HRIS, etc.
Acting as an ambassador for the development and implementation of consistent, high-quality service standards, of efficient standard operation processes, of initiatives, templates, guidelines, etc. from other areas of the PEOPLE Department like Empowerment, PR, HRSD, Culture, DEIB, ensuring that practical office and field experience is included
Proactively contributing to internal and cross departmental projects in a project-based work environment
Collecting regular mood-checks from the HR-responsible colleagues in the countries about people service-related trends (incl. AI), local legal regulations and benchmarks as well as driving the knowledge exchange within the global community

What we offer

The opportunity to truly contribute to global animal welfare
An international, dynamic work environment
Flexible working times with the option of partial remote work
A dog-friendly workplace
Workplace health and wellbeing initiatives
Wiener Linien annual ticket (or partial contribution to Klima Ticket) and pension fund after probationary period
PAWSdays: extra days off at the end of the year on top of your 25 days of annual leave
Birthday leave: extra day off to use around your birthday

Fulltime

Senior HR Operations Specialist (People Team)

Location

Israel , Tel Aviv

Salary:

Not provided

Palo Alto Networks Italia

Expiration Date

Until further notice

Requirements

Proven project and operational program management skills and experience of 4-7 years, with the ability to lead complex cross-functional initiatives, manage parallel work-streams, translate operational needs into clear plans and deliverables, and drive execution in fast-paced and dynamic environments
Strong systems and technology orientation, with the ability to understand how processes and systems operate, navigate ambiguity, identify dependencies and impacts, and define operational requirements when implementing changes, driving process improvements, automating workflows, or scaling solutions
Exceptional ability of stakeholder management, communication, and influencing skills, with the ability to build trusted relationships, align diverse stakeholders, and drive cross-functional initiatives in both Hebrew and English
High attention to detail, structured problem-solving abilities, and a proactive, hands-on approach with strong ownership
Bachelor's degree in Industrial Engineering & Management, Business Administration, Information Systems, or a related field, or equivalent practical experience

Job Responsibility

Lead cross-functional operational initiatives and projects, including process improvements, automation, systems implementations, integration efforts, compliance-related initiatives, and scalability programs
Drive complex projects from planning through execution, balancing multiple priorities and stakeholders
Build expertise in HR operations, systems, and process optimization within a global environment
Maintain local knowledge resources and ensure information remains accurate and up to date
Execute the country-level HR Operations strategy, aligning local priorities with global goals and operating models
Deliver a best-in-class employee experience through exceptional service, operational excellence, and resolution ownership
Oversee HR processes and programs across the employee lifecycle, ensuring effective and compliant service delivery
Partner with HR teams and stakeholders to execute operational initiatives and represent local requirements in global programs and projects
Provide operational expertise on process design, reporting, and the impact of workflow or system changes

Fulltime

Senior HR Operations Specialist (People Team)

Lead cross-functional operational initiatives and projects, including process im...

Location

Israel , Tel Aviv

Salary:

Not provided

Palo Alto Networks

Expiration Date

Until further notice

Requirements

Proven project and operational program management skills and experience of 4-7 years, with the ability to lead complex cross-functional initiatives, manage parallel work-streams, translate operational needs into clear plans and deliverables, and drive execution in fast-paced and dynamic environments
Strong systems and technology orientation, with the ability to understand how processes and systems operate, navigate ambiguity, identify dependencies and impacts, and define operational requirements when implementing changes, driving process improvements, automating workflows, or scaling solutions
Exceptional ability of stakeholder management, communication, and influencing skills, with the ability to build trusted relationships, align diverse stakeholders, and drive cross-functional initiatives in both Hebrew and English
High attention to detail, structured problem-solving abilities, and a proactive, hands-on approach with strong ownership
Bachelor's degree in Industrial Engineering & Management, Business Administration, Information Systems, or a related field, or equivalent practical experience

Job Responsibility

Execute the country-level HR Operations strategy, aligning local priorities with global goals and operating models
Deliver a best-in-class employee experience through exceptional service, operational excellence, and resolution ownership
Oversee HR processes and programs across the employee lifecycle, ensuring effective and compliant service delivery
Partner with HR teams and stakeholders to execute operational initiatives and represent local requirements in global programs and projects
Provide operational expertise on process design, reporting, and the impact of workflow or system changes

HR Technology Senior Specialist

Our team members are at the heart of everything we do. At Cencora, we are united...

Location

India , Pune

Salary:

Not provided

Cencora

Expiration Date

Until further notice

Requirements

Requires some training in fields such as business administration, accountancy, sales, marketing, computer sciences or similar vocations generally obtained through completion of a four-year Bachelor’s Degree program, technical vocational training, or equivalent combination of experience and education
Normally requires a minimum of 6+ years directly related and progressively responsible experience
prior HRIS experience required
Strong working knowledge of HRIS systems (Time Keeping, HRMS, & Talent Management), complex reporting tools and other Microsoft Office Suite products (Word, Excel, Access, SharePoint, PowerPoint)
Workday Ecosystems experience required
High-level understanding of business functions/end-to end processes, strategic imperatives, and project management
Strong business case mentality
Demonstrated consultative skills and ability to effectively facilitate groups to consensus. Ability to create trust and confidence quickly
Ability to exercise independent judgment and creative problem-solving techniques in a highly complex environment using leading-edge technology
Ability to communicate effectively both verbally and in writing

Job Responsibility

Acts as Systems Administrator for HR technology, which may include HRMS, Time Tracking, Payroll, Projects, Benefits, ATS, LMS, Talent Management and HR Portal technology (telephony, case management, knowledge management) by addressing system problems and enhancing system functionality
Partners with Stakeholders which may include HR, Payroll, Finance, Audit, Benefits, Legal, associates, and vendors to determine strategic needs, defines functional/technical specifications, troubleshoot issues, and implement initiatives
Utilizes complex reporting tools to develop, document and monitor cross-process data integration points in future-state business process designs, facilitate resolution of misalignment across process areas
Supports teams in identification, analysis and implementation planning of optimizing design, cleansing legacy data, and prioritizing conversion of integrated data
Develops and manages the business process designs and accuracy of associate information such as company data, location data, position data, custom fields, parent/child relationship, etc.
Operates as the key liaison with the HR, Accounting/Finance, Internal/External Auditors for SOX compliance issues or new company, locations, departments, etc. set up
Develops and manages the audit process for associate information
work directly with the HR, Benefits, Payroll, Accounting/Finance, IT management teams to provide data integrity, consistency, and reliability throughout the organization
Develops recommendations for process improvements related to data utilization and maintenance
Performs testing responsibilities, including reviewing specifications, creating test scenarios, and overseeing testing of the system

Fulltime

Senior HR Operations Specialist

As a Senior HR Operations Specialist, you are a key member of our globally distr...

Location

Finland , Espoo

Salary:

Not provided

ICEYE

Expiration Date

Until further notice

Requirements

Strong knowledge of Finnish labor law combined with a proven track record in a multi-country role, managing both local entities and Employer of Record (EOR) set-up
A deep desire and experience to build and develop HR processes and policies from scratch
The ability to maintain a long-term view while managing day-to-day tasks, identifying 'silent killers' of efficiency
A proactive, solution-oriented 'no-task-too-small' attitude with the grit to independently navigate ambiguity
Experience leveraging AI and HR tech (e.g., HiBob) to transition from reactive support to proactive, automated employee experiences
Comfortable acting as the '1st and 2nd Line of Defence' in a hyper-growth environment, with the emotional intelligence to handle sensitive ER cases
High attention to detail preferably with experience implementing robust checks and balances in an HRIS
Exceptional communication skills in English and Finnish, with the ability to bridge the gap between global standards and local needs

Job Responsibility

Serve as a primary point of contact for employees globally via our ticketing system or other dedicated tools, addressing a wide range of HR inquiries and issues
Maintain accurate and up-to-date employee records in HRIS and other relevant systems, ensuring data integrity, confidentiality, and compliance
Identify opportunities to streamline, improve and automate HR processes, leveraging technology and best practices
Create and maintain comprehensive documentation for all HR processes and policies
Stay abreast of changing employment laws and regulations in all countries of operation to ensure compliance
Collaborate closely with relevant internal and external stakeholders within the wider HR team as well as with payroll, legal, IT and other internal departments
Manage third-party HR providers in various countries to address employee needs
Actively participate in and/or lead the development, implementation, and communication of HR projects, policies, procedures, and programs

What we offer

Occupational healthcare, occupational, and accident insurance
A yearly benefit budget to spend as you wish (i.e. on sport, transport, bike benefit, wellness, lunch, etc.)
Phone subscription with iPhone of choice
Relocation support (i.e. flight tickets, accommodation, relocation agency support)
Time for self-development, research, training, conferences, or certification schemes
Inspiring and collaborating offices and silent workspaces enable you to focus

Fulltime

Senior IT Systems & Automation Specialist

Design the future of our internal operations and scale our productivity through ...

Location

Ireland , Dublin

Salary:

Not provided

Supermetrics

Expiration Date

Until further notice

Requirements

5+ years of experience in IT Engineering, Systems Administration, or specialized Automation roles
Deep experience building automations with n8n or comparable platforms, including thorough knowledge of REST APIs, webhooks, and integrating third-party services
Solid scripting skills in Python and Bash (Java is a plus) to handle technical integrations and custom tooling
Google Workspace Admin skills and a background in managing modern, cloud-first SaaS environments
A "Reliability First" mindset: You don't just fix problems
you document processes, implement error handling, and build monitoring to ensure systems are maintainable
Mindset for process automations and problem solving
Comfort supporting non-technical users with a service mindset
Ability to deliver reliable systems (documentation, monitoring, maintainability)

Job Responsibility

Design, build, and maintain complex n8n workflows and API integrations to automate internal processes (HR, IT, Legal, Finance, etc.)
Integrate APIs, webhooks, and third-party services into automated workflows
Write and maintain scripts using Python, Bash, and Java (basic to intermediate)
Administer Google Workspace (users, groups, policies, security settings within IT scope)
Run and automate onboarding/offboarding: accounts, groups, permissions, device provisioning, access removal
Own asset management: inventory, lifecycle, repairs, replacements, license tracking
Provide great customer service: You'll be a hands-on in providing great support along with your team to our global employees

What we offer

Attractive pay and benefits package, including equity
Great work equipment
Health care benefit and leisure time insurance
Annual personal learning budget
Sports and wellbeing allowance

Fulltime

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HR Systems Senior Specialist

Job Responsibility

Requirements

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