HR & Staffing Specialist

• Manage full-cycle recruitment for hourly and event-based roles in a high-volume environment
• Coordinate job postings, candidate sourcing, screening, and interview scheduling
• Partner with hiring managers to understand staffing needs and ensure timely fulfillment
• Maintain candidate pipelines to support fluctuating event demands
• Facilitate onboarding for all new hires, including orientation and pre-employment requirements
• Ensure completion and compliance of all hiring documentation (I-9, tax forms, union paperwork, etc.)
• Coordinate start dates and ensure employees are job-ready prior to assignment
• Serve as primary point of contact for new hires during onboarding process
• Collaborate with Operations and Scheduling teams to align staffing levels with business needs
• Assist in managing employee availability, classifications, and staffing lists (A-list, B-list, on-call, etc.)
• Support tracking of employee status changes, including transfers, promotions, and separations
• Maintain accurate employee records in HRIS systems
• Track hiring metrics, staffing levels, turnover, and onboarding completion rates
• Prepare staffing reports and dashboards for HR and Operations leadership
• Ensure data integrity across all staffing and HR systems
• Ensure compliance with federal, state, and local employment laws
• Support adherence to collective bargaining agreement (CBA) provisions related to hiring, seniority, and scheduling
• Maintain confidentiality of employee records and sensitive information
• Assist HR leadership with investigations, documentation, and employee relations matters as needed
• Partner with HR, Payroll, and Operations teams to ensure seamless workforce management
• Provide guidance to managers on staffing processes, hiring practices, and onboarding procedures
• Communicate effectively with union representatives when required regarding staffing matters
• Assist with large-scale hiring events and workforce ramp-ups
• Support audit readiness by ensuring all employee records are complete and compliant
• Help streamline staffing workflows and improve efficiency in hiring processes
• Promote a culture of professionalism, accountability, and responsiveness
• Provide excellent candidate and employee experience throughout the hiring lifecycle
• Support a positive and inclusive work environment

• Minimum 1–3 years of HR, staffing, or recruiting experience, preferably in a high-volume or unionized environment, and or Big Box retailer
• Associates degree, Bachelors degree in a similar field preferred
• Knowledge of employment laws and labor relations practices, and Federal Labor Law requirements and Employment verification for I-9 requirements
• Experience working with HRIS systems and scheduling platforms (KRONOS/ABI or similar preferred)
• Strong proficiency in Microsoft Office Suite (Word and Excel required)
• Ability to manage multiple priorities in a fast-paced, event-driven environment
• Strong organizational, analytical, and problem-solving skills
• Excellent interpersonal and communication skills
• Ability to maintain confidentiality and handle sensitive information

Experience with union environments and collective bargaining agreements preferred

• medical
• dental
• vision
• work/life resources
• retirement savings plans like 401(k)
• paid days off such as parental leave and disability coverage