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Robert Half Logo Robert Half · Human Resources

HR Specialist

United States, Reading · Job Posted January 29, 2026
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Job Description

Robert Half is seeking an experienced HR Specialist to support a critical records audit and compliance project in Reading, PA. This temporary assignment will focus on reviewing, organizing, and updating employee documentation to ensure compliance with company and federal standards.

Job Responsibility

  • Conduct thorough audits of employee work authorization records to ensure documents are complete and adhere to established company and regulatory standards
  • Identify any discrepancies or gaps in employment records, and alert HR management for corrective action
  • Systematically file and maintain both physical and electronic documentation to enable quick access in the event of an internal review or external compliance inquiry
  • Safeguard all sensitive personnel information and strictly follow confidentiality and data privacy protocols
  • Evaluate personnel files for required documentation, confirming all items are readable and appropriately organized
  • Assist in the transition and verification of HR files into a cloud-based storage system
  • Apply consistent categorization and labeling practices for digital HR records to support long-term file management and retrieval efficiency
  • Segregate and organize confidential files (such as medical records) according to compliance and privacy guidelines
  • Monitor project status using tracking tools, providing regular updates to HR leadership regarding progress and outstanding issues
  • Communicate directly with HR team members about record gaps or any required employee follow-up
  • Maintain a clear, methodical workflow to complete all project tasks accurately and on schedule
  • Adhere to company recordkeeping standards, privacy policies, and retention rules throughout the duration of the project

Requirements

  • Experience in human resources administration, including compliance and documentation
  • Proficiency with HR information systems (HRIS) and related software
  • Familiarity with HR documentation auditing or compliance projects, preferably with I-9 and personnel file management
  • Working knowledge of digital document management systems (cloud-based preferred)
  • Strong organizational skills and attention to detail
  • Ability to handle sensitive information with discretion and confidentiality
  • Excellent communication and collaboration skills
  • Prior experience in compliance audits or similar HR functions preferred

Nice to have

Prior experience in compliance audits or similar HR functions preferred

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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