HR Specialist

• Conduct thorough audits of employee work authorization records to ensure documents are complete and adhere to established company and regulatory standards
• Identify any discrepancies or gaps in employment records, and alert HR management for corrective action
• Systematically file and maintain both physical and electronic documentation to enable quick access in the event of an internal review or external compliance inquiry
• Safeguard all sensitive personnel information and strictly follow confidentiality and data privacy protocols
• Evaluate personnel files for required documentation, confirming all items are readable and appropriately organized
• Assist in the transition and verification of HR files into a cloud-based storage system
• Apply consistent categorization and labeling practices for digital HR records to support long-term file management and retrieval efficiency
• Segregate and organize confidential files (such as medical records) according to compliance and privacy guidelines
• Monitor project status using tracking tools, providing regular updates to HR leadership regarding progress and outstanding issues
• Communicate directly with HR team members about record gaps or any required employee follow-up
• Maintain a clear, methodical workflow to complete all project tasks accurately and on schedule
• Adhere to company recordkeeping standards, privacy policies, and retention rules throughout the duration of the project

• Experience in human resources administration, including compliance and documentation
• Proficiency with HR information systems (HRIS) and related software
• Familiarity with HR documentation auditing or compliance projects, preferably with I-9 and personnel file management
• Working knowledge of digital document management systems (cloud-based preferred)
• Strong organizational skills and attention to detail
• Ability to handle sensitive information with discretion and confidentiality
• Excellent communication and collaboration skills
• Prior experience in compliance audits or similar HR functions preferred

Prior experience in compliance audits or similar HR functions preferred

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan