HR Specialist Timekeeping Job at IKEA (Spreitenbach)

HR Specialist Timekeeping

Temporary HR Specialist position focusing on payroll and timekeeping solutions, ...

Location

Switzerland , Spreitenbach

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

Deep knowledge of payroll business processes
Understanding of country-specific legal requirements within payroll
Ability to translate business needs into technical solutions
Strong analytical skills
Excellent people and communication skills
Attention to detail and strong personal discipline
Ability to work within deadlines, both independently and as part of a team
Fluent in English

Job Responsibility

Provide expert knowledge on requirements, legal background, and labor legislation to both project teams and stores
Ensure User Stories and Acceptance Criteria are reviewed and qualified from a value perspective
Contribute to design workshops and sprint sessions with business requirements
Identify gaps in country and global processes and raise risks to the Country Project Lead
Review requirements and specification documents for testability with the Country Test Lead
Support and perform testing and training, raising defects with detailed information for vendor understanding
Develop content for change activities, communication materials, and training for impacted stakeholders
Approve documentation of system functionality

What we offer

15% staff-discount
28 holidays (based on 100%)
eight weeks paternal leave
four months maternal leave
contributions to public transport tickets or free on-site parking
full access to the LinkedIn Learning platform
discounted meals in the staff canteen
IKEA bonus system

Fulltime

Compensation & Benefits Specialist

As a Compensation & Benefits Specialist, you will join the People Operations tea...

Location

Philippines , Metro Manila

Salary:

Not provided

Snappr

Expiration Date

Until further notice

Requirements

At least 1-3 years of experience in administering payroll and benefits, preferably fully owning the Compensation & Benefits function
At least 1 year of experience in collaborating with HR and management in designing and improving compensation and benefits programs and processes
Experience in using Sprout as a payroll software is a plus
Extensive knowledge of payroll procedures, HMO administration, government benefits, and current labor rules and regulations
Communicates clearly and manages stakeholders effectively, especially when explaining payroll discrepancies, walking through compensation data, and proposing new compensation and benefits programs
Great spreadsheet skills to analyze data, solve problems, and manage projects
Strong knowledge of market salary ranges and familiarity with Total Rewards are bonuses
A 'let's get it done' mindset
Should be willing to report 100% onsite in Ortigas

Job Responsibility

Own the entire payroll function and be accountable for its accuracy and timeliness by working with leaders to resolve timekeeping discrepancies, reviewing payroll and government remittances computed by our accountant, and tracking additional payments (e.g., reimbursements, deductions, performance pay, referral bonuses)
Analyze, reconcile, and correct any discrepancies or errors related to payroll and benefits
Facilitate enrollment of employees into compensation and benefits platforms (e.g., timekeeping and LMS software, payroll bank provider, HMO)
Ensure that attrited or unqualified employees are removed from these platforms on time
Orient and assist employees in the availment of benefits such as leaves, HMO, loans, maternity, sickness, and government subsidies
Be up to date with local compensation, statutory, and taxation laws
Act as a thought partner in designing a Total Rewards Philosophy and Strategy that promotes equity, attracts top talent, and motivates a high-performing culture
Design and execute benefit and rewards programs aligned with the company’s philosophy and strategy
Conduct regular compensation benchmarking and maintain an internal job band structure based on benchmarked data
Evaluate and report on the effectiveness of employee benefit programs

What we offer

Competitive salary
Transportation allowance provided
20% night differential (if applicable)
Health Insurance (Day 1 HMO w/ dependents)
Free daily meals
Paid Time Off
Company Equity

Fulltime

Payroll Specialist

This is a great opportunity for you who have recently started your career and wa...

Location

Switzerland , Spreitenbach

Salary:

Not provided

IKEA

Expiration Date

May 31, 2027

Requirements

Good analytical skills and a flair for numbers
Experience of working in the HR field would be beneficial
Ability to strike a balance between keeping a good overview and paying good attention to detail
Ability to prioritize and organize own work
Good service mindset
Quick learner who is easily able to adapt to changing demands
Ability to communicate confidently and clearly with various audiences both verbally and in writing
Role model for IKEA Culture & Values
Self-reliant and motivated with proven ability to work as part of a team as well as independently
Ability to ensure integrity of HR systems, guidelines, labour, tax and social security law

Job Responsibility

Record and administrate personnel master data in payroll system, timekeeping system and CDS
Record and check variable payroll data
Start payroll process and check payroll data to secure correct data for payment/accounting
Secure a correct registration of co-workers for the different social insurances/tax authorities
Secure registration/announcement of co-workers to different daily allowance insurances and monitor payments of daily allowances and prepare and forward credit notes for accounting
Establish monthly statements to tax authorities (withholding tax) and monitor incoming invoices and forward invoices to accounting
Monitor expiration of child allowances
Establish year-end statements for social insurances and tax authorities and assistance for reconciliation
Establish of diverse personnel and salary data reports
Complete various forms for public authorities (social insurances, execution offices)

What we offer

15% staff-discount
28 holidays (based on 100%)
eight weeks paternal leave
four months maternal leave
contributions to public transport tickets or free on-site parking
full access to the LinkedIn Learning platform
discounted meals in the staff canteen
IKEA bonus system

Fulltime

Payroll specialist

This is a great opportunity for you who want to deepen your knowledge in Payroll...

Location

Switzerland , Spreitenbach

Salary:

Not provided

IKEA

Expiration Date

May 31, 2027

Requirements

Good analytical skills and a flair for numbers
Experience of working in the HR field would be beneficial
Ability to strike a balance between keeping a good overview and paying good attention to detail
Ability to prioritize and organize own work
Good service mindset
Quick learner who is easily able to adapt to changing demands
Ability to communicate confidently and clearly with various audiences both verbally and in writing
Role model for IKEA Culture & Values
Self-reliant and motivated with proven ability to work as part of a team as well as independently
Ability to ensure integrity of HR systems, guidelines, labour, tax and social security law

Job Responsibility

Record and administrate personnel master data in payroll system, timekeeping system and CDS
Record and check variable payroll data
Start payroll process and check payroll data to secure correct data for payment/accounting
Secure a correct registration of co-workers for the different social insurances/tax authorities
Secure registration/announcement of co-workers to different daily allowance insurances and monitor payments of daily allowances and prepare and forward credit notes for accounting
Establish monthly statements to tax authorities (withholding tax) and monitor incoming invoices and forward invoices to accounting
Monitor expiration of child allowances
Establish year-end statements for social insurances and tax authorities and assistance for reconciliation
Establish of diverse personnel and salary data reports
Complete various forms for public authorities (social insurances, execution offices)

What we offer

15% staff-discount
28 holidays (based on 100%)
eight weeks paternal leave
four months maternal leave
contributions to public transport tickets or free on-site parking
full access to the LinkedIn Learning platform
discounted meals in the staff canteen
IKEA bonus system

Fulltime

Payroll Coordinator / Timekeeping Specialist

Are you detail-oriented, deadline-driven, and energized by fast-paced work? Our ...

Location

United States , Cedar Rapids

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in payroll, timekeeping, HR support, or high-volume data entry preferred
Strong attention to detail and ability to identify errors quickly
Excellent communication skills, both written and verbal
Ability to work in a fast-paced environment and meet strict deadlines
Comfortable with technology and learning new payroll or timekeeping systems
Availability to work 50–60 hours per week, including occasional Saturdays (required)

Job Responsibility

Respond to payroll-related questions and provide exceptional support to employees and supervisors
Review, identify, and follow up on payroll discrepancies in a timely manner
Enter and update PTO, per diem pay, and other variable pay items
Perform high-volume data entry of employee timecards with strong attention to detail
Collaborate with HR, supervisors, and accounting teams to ensure accurate payroll processing
Maintain confidentiality and follow company policies and payroll best practices

What we offer

Overtime available
Work with a supportive team in a stable, well-established organization
Opportunity to build and grow your payroll expertise
Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Fulltime

New

HR Timekeeping Specialist

We are seeking a detail-oriented HR Timekeeping Specialist to strengthen our tim...

Location

United States , Inglewood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience with California non-exempt payroll/timekeeping regulations (mandatory)
Experience with Paycom or similar payroll/timekeeping systems (preferred)
Strong attention to detail and organizational skills
Ability to work independently and manage multiple tasks accurately and efficiently

Job Responsibility

Audit employee timesheets daily to ensure accuracy and compliance with California non-exempt wage & hour regulations
Verify lunch breaks and total hours worked, ensuring proper approvals in Paycom
Support payroll and HR operations, including reviewing, correcting, and updating employee entries as needed
Collaborate with payroll and HR teams to maintain accurate records and strengthen compliance processes
Occasional travel to local sites for meetings in West LA, Inglewood, or Long Beach

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

HR and Personnel Specialist

HR and Personnel Specialist (Specjalista ds. Kadr) ensures the accurate and lawf...

Location

Poland , Kraków

Salary:

Not provided

MDPI

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Human Resources, Administration, Law, or a related field
2+ years of experience in HR administration & kadry, including work with ZUS, PUE, PPK, electronic employee documentation, and cooperation with payroll departments or outsourcing providers
Strong command of English and Polish (C1 level or above)
"Kadry" certification
In-depth knowledge of the Polish Labour Code and related regulations
Familiarity with HR systems (e.g., Enova)
Advanced understanding of Polish labour and social security regulations
Knowledge of electronic platforms, including PUE ZUS and PPK
Advanced understanding of working time systems and employee documentation, including work time management and e-ZLA
Strong skills in document management and personnel file administration

Job Responsibility

Maintaining and archiving employee personnel files in compliance with Polish legal requirements
Preparing and processing employment-related documentation, including employment contracts, annexes, terminations, and employment certificates
Handling all personnel actions in the HR system (e.g., Enova)
Registering and de-registering employees and contractors in ZUS (ZUS ZUA, ZWUA, ZCNA) via PUE ZUS
Managing leave records, sick leaves (e-ZLA), working time records, and other absences for payroll purposes
Supporting and ensuring compliance with PPK (Employee Capital Plans) enrollment and related communication
Cooperating closely with payroll and finance teams to provide accurate HR and timekeeping data for payroll processing
Ensuring compliance with PFRON and GUS reporting requirements, as well as occupational health and safety (BHP) documentation
Keeping up to date with changes in Polish labor law and implementing relevant updates into HR processes and documentation
Advising employees on labor law–related inquiries

What we offer

Private medical care (fully covered)
MultiSport card (partially covered)
Team building activities
Working in an international environment
Contributing to the academic community

Fulltime

Senior Payroll Specialist

At Boeing, we innovate and collaborate to make the world a better place. We’re c...

Location

Amsterdam; Brussels; Berlin; Gdansk

Salary:

Not provided

Boeing

Expiration Date

January 23, 2026

Requirements

Should have advanced understanding and knowledge of Benelux and German countries payroll statutory requirements
Prior experience with payroll & timekeeping platforms, including vendor relationships & management
Understanding of pre payroll requirements, exception scenarios and ability to analyze and troubleshoot post payroll discrepancies
Ability to understand the big picture and the inter-relationships of all positions and activities in the different HR, Payroll, Timekeeping & Attendance systems, and process including the impact of changes in one area on another area
Ability to see and understand the inter-relationships between components of systems and plans, anticipate future events, and apply the principles of systems thinking to accelerate performance
Ensure Positive Employee Experience
Stakeholder Engagement
Build Positive Relationships
Problem Solving & Critical thinking
Digital Literacy

Job Responsibility

Payroll Execution: Support first-time-quality execution of payroll processes for assigned countries, ensuring accuracy, timeliness, and compliance with local regulations
Employee Support: Address employee payroll inquiries promptly, providing accurate resolutions within agreed service level agreements (SLAs)
Vendor Coordination: Collaborate with CloudPay and TCS representatives to resolve issues and align on system features, integrations, and both pre- and post-payroll processes
Reporting and Analysis: Assist in preparing and analyzing complex payroll and timekeeping management reports, ensuring data integrity and actionable insights
Process Documentation: Maintain and enhance comprehensive payroll process documentation to ensure consistency, transparency, and continuity
Cross-Functional Collaboration: Partner with internal teams—including Human Resources, Compensation & Benefits, and regional Business Support Managers—to streamline and strengthen payroll processes across organizations
Compliance and Policy Management: Interpret and apply country-specific payroll regulations and policies, ensuring ongoing compliance with local labor and tax laws
Internal Controls: Strengthen internal controls and continuously improve processes to align with organizational standards and regulatory requirements

What we offer

Competitive base pay and incentive programs
Industry-leading tuition assistance program pays your institution directly
Resources and opportunities to grow your career
Up to $10,000 match when you support your favorite nonprofit organizations

!

HR Specialist Timekeeping

IKEA

Location:
Switzerland , Spreitenbach

Category:
Human Resources

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
April 30, 2025

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