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Robert Half Logo Robert Half · Human Resources

Hr & Payroll Assistant Bilingual English And Spanish

United States, Webster · Job Posted May 03, 2026
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Job Description

The HR & Payroll Assistant Bilingual English and Spanish supports day-to-day human resources and payroll operations, ensuring accurate processing, compliance, and a positive employee experience. This role partners closely with HR leadership and payroll to assist with recruitment coordination, employee onboarding and offboarding, benefits administration, and multi-state payroll processing. The ideal candidate is detail-oriented, highly organized, bilingual in English and Spanish, and must be experienced with ADP Workforce Now.

Job Responsibility

  • Assist with bi-weekly and/or semi-monthly payroll processing using ADP Workforce Now (WFN), including multi-state payroll compliance
  • Maintain accurate payroll records, employee data, garnishments, deductions, and timekeeping entries
  • Support payroll audits and ensure compliance with federal, state, and local regulations
  • Respond to employee inquiries regarding payroll, deductions, and pay discrepancies
  • Assist with benefits administration, including new hire enrollments, qualifying life events, and terminations
  • Support annual open enrollment, including employee communication, data entry, and coordination with benefits providers
  • Maintain benefits records and ensure accuracy in HRIS systems
  • Coordinate interviews with hiring managers and candidates, including scheduling and follow-up communication
  • Assist with job postings, applicant tracking, and candidate correspondence
  • Support onboarding processes, including new hire orientation, system access, and document collection
  • Ensure employment document compliance, including I-9s, E-Verify, personnel files, and record retention
  • Coordinate and track background checks and drug testing for pre-employment and as required
  • Maintain confidential employee records in compliance with company policy and employment laws
  • Assist with employee relations matters by preparing documentation and reports as needed
  • Support HR projects, audits, reporting, and process improvements
  • Perform additional HR-related duties as assigned, including training coordination, policy administration, and internal communications

Requirements

  • Bilingual in English and Spanish – required
  • Hands-on experience with ADP Workforce Now (WFN) – required
  • 1+ years of experience in HR, payroll, or administrative support role
  • Experience supporting multi-state payroll
  • Knowledge of HR compliance requirements (I-9, E-Verify, background checks) and managing those documents
  • Strong attention to detail and organizational skills
  • Ability to handle confidential information with professionalism

Nice to have

  • Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field
  • Experience with benefits administration and open enrollment
  • Familiarity with applicant tracking systems (ATS)
  • Experience supporting hourly and salaried employee populations

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
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