HR Operations Manager

• Oversee payroll operations for France and international offices
• Validate payroll accuracy with the Payroll Manager and external provider
• Ensure timely payroll processing and compliance with local regulations
• Implement robust controls for statutory reporting in each country
• Act as backup for payroll production
• Liaise with Finance for payroll reconciliation and reporting
• Serve as the interface for local payroll and HR providers
• Manage HR administrative processes for France and selected international offices
• Maintain and update employment contracts, policies, and employee handbooks
• Oversee relationships with social security bodies, health insurance providers, and pension funds in France
• Coordinate employee lifecycle management with external HR service providers abroad
• Ensure compliance with labour laws and conduct regular legal monitoring
• Supervise international mobility processes
• Provide guidance and monitor contractual arrangements for transfers, mobility, expatriation, or impatriation
• Define SOPs dedicated to HR Operations
• Ensure global consistency of HR policies and advising on best practices
• Ensure quality and accuracy of contracts, amendments, secondments, and related documentation
• Manage the SPV Coordinator and support administrative tasks
• Support the development of the workforce planning, performance management, talent management within the project companies’ network
• Co-animate an HR network within the project companies’ network
• Review regular reportings of HR activities and issues to management
• Support guarantee data accuracy for HR and financial analysis
• Co-develop trackers and dashboards for monitoring headcount, and key metrics
• Support budget preparation and forecasting, in partnership with Finance
• Strengthen internal controls for all statutory reporting and legal deliverables across jurisdictions
• Act as the go-to contact for employees on HR operational queries
• Promote transparency and clear communication on HR processes
• Ensure seamless onboarding and offboarding experiences
• Streamline HR workflows and implement best practices for operational excellence
• Contribute to HRIS maintenance, updates, and digitalisation projects
• act as Super Administrator backup
• Enhance internal controls and audit readiness
• Acts as the administrator of the Absence Management (GTA – Eurecia) tool
• Ensures that the settings are optimised
• Prepares reconciliation reports with payroll
• Manage and develop the HR Coordinator, Payroll Specialist & SPV Coordinator
• Foster autonomy, accountability, and professional growth within the team
• Ensure workload distribution and prioritization for operational efficiency
• Oversee HR reporting (absenteeism, headcount, compensation summaries)
• Prepare documentation for audits and labor inspections
• Support the preparation of documentation for Works Council meetings
• Use of HR data for analytics insights

• Bachelor’s or Master’s degree in Human Resources, Business Administration, or related field
• 7+ years of HR experience with strong operational focus
• prior experience in payroll and HR administration is essential
• Proven ability to manage small teams and coordinate international HR operations
• Solid knowledge of French labor law and familiarity with international HR compliance
• Knowledge of the Syntec collective agreement is mandatory
• Hands-on experience with payroll systems and HRIS platforms
• Strong expertise in Absence Management (GTA) is required
• Proficiency in MS Office (Excel, Word, PPT…) and HR reporting tools
• Fluent in English and French
• additional languages are a plus
• Strong organizational and problem-solving skills
• Excellent interpersonal and communication abilities
• Ability to work in a fast-paced, multicultural environment
• High attention to detail and process orientation
• Operational excellence mindset
• Ability to balance hands-on tasks with team leadership
• Proactive approach to improving processes and employee experience

additional languages are a plus