CrawlJobs Logo

HR Operations Coordinator

carexconsulting.com Logo

Carex Consulting Group

Location Icon

Location:
United States , Madison

Category Icon
Category:
Human Resources

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

Carex is partnering with a BioTech industry partner to identify an HR Operations Coordinator who will provide functional support to the HR Operations team while delivering a high level of internal and external customer service. This role is responsible for facilitating centralized talent acquisition and employee lifecycle processes, while ensuring data accuracy, compliance, and operational efficiency across HR systems and workflows. This position is based in Madison, WI or can be remote.

Job Responsibility:

  • Support onboarding, interview scheduling, employment offers, background checks, and offboarding processes
  • Assist with logistics and preparation for employee-facing HR activities and new hire tasks
  • Enter, audit, and maintain accurate employee and candidate data across HR systems
  • Maintain employee records, including filing, retention, and agreement tracking
  • Manage HR inbox or case queues, resolving inquiries or escalating as appropriate
  • Participate in HR projects and process improvement initiatives
  • Ensure compliance with employment laws, regulations, and internal policies
  • Handle sensitive and confidential information with discretion and care
  • Identify data discrepancies and proactively resolve issues to maintain system integrity
  • Build strong relationships across HR and business teams while serving as a reliable resource
  • Deliver consistent, high-quality customer service to internal and external stakeholders
  • Perform routine and moderately complex administrative tasks with attention to accuracy and process adherence
  • Adapt to changing priorities and support evolving HR operational needs

Requirements:

  • Bachelor’s degree in Human Resources, Business Administration, or a related field
  • or equivalent combination of education and experience
  • Foundational knowledge of HR principles, business operations, and administrative processes
  • Strong organizational, interpersonal, and problem-solving skills
  • Ability to manage multiple priorities and adapt in a fast-paced, evolving environment
  • Effective verbal and written communication skills
  • Proficiency in Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook
  • Experience with HR systems such as Workday or applicant tracking systems preferred
  • Familiarity with HR operations, recruitment processes, or employee lifecycle support preferred
  • Exposure to agile or scrum methodologies is a plus
  • Ability to maintain confidentiality and exercise sound judgment
  • Demonstrated ability to work independently with limited supervision while following established processes
  • Ability to travel between Madison locations as needed

Nice to have:

  • Experience with HR systems such as Workday or applicant tracking systems preferred
  • Familiarity with HR operations, recruitment processes, or employee lifecycle support preferred
  • Exposure to agile or scrum methodologies is a plus

Additional Information:

Job Posted:
May 15, 2026

Work Type:
Hybrid work
Icon
Carex Consulting Group - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for HR Operations Coordinator

People Operations Specialist

We are looking for a People Operations Specialist to join our People team in Ban...
Location
Location
India , Bangalore
Salary
Salary:
Not provided
firebolt.io Logo
Firebolt
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2–5+ years of experience in HR Operations, HR Coordination, or a similar people-operations role
  • Hands-on experience with HRIS, expense tools, or people-admin systems (e.g., Expensify, Mesh) is a strong advantage
  • Strong attention to detail, data accuracy, and process execution
  • Excellent organizational skills with the ability to juggle multiple priorities
  • Clear communication skills and a service-oriented mindset
  • Bachelor’s degree in Human Resources, Business Administration, or a related field
Job Responsibility
Job Responsibility
  • Manage day-to-day HR operational systems including Expensify, Mesh, and other People/Finance tools
  • Support accurate and timely processing of employee expenses, reimbursements, and approvals
  • Partner with Finance, IT, and Talent teams to ensure employee data is captured, updated, and maintained across HR systems
  • Assist with onboarding logistics, documentation collection, and system setup activities for new hires
  • Help drive process improvements across HR operations, identifying gaps and recommending more efficient workflows
  • Maintain HR reports, dashboards, and compliance-related documentation
  • Provide support for audits, data pulls, and periodic governance checks
  • Serve as a point of contact for employees for operational HR queries and troubleshooting
  • Coordinate with external vendors as needed to support HR tools or services
Read More
Arrow Right

Senior HR Site Coordinator

The Senior HR Site Coordinator will act as the first point of contact for employ...
Location
Location
Poland
Salary
Salary:
Not provided
https://www.metlengroup.com Logo
Metlen Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree in HR, Business Administration, or related field
  • 5+ years' experience in HR operations, employee relations, or generalist roles
  • Strong knowledge of Polish labor law and HR operational processes
  • Experience in supporting employees in a site/project environment (construction, EPC, manufacturing, or similar)
  • Strong interpersonal and conflict-resolution skills with ability to build trust with employees
  • Hands-on, pragmatic approach with ability to balance employee support and business needs
  • Fluent in Polish and English (spoken and written)
Job Responsibility
Job Responsibility
  • Serve as the primary HR contact on project sites for all employee-related queries on procedures, policies and benefits
  • Support employees on end-to-end operational processes (onboarding, probation, transfers, exit, etc.)
  • Handle grievances, welfare issues, and conflict resolution
  • Build trust and maintain strong employee relations at site level
  • Execute and coordinate HR operational activities across the employee lifecycle
  • Ensure accurate and timely administration of contracts and HRIS (Success Factors) updates
  • Responsible for compensation and benefits administration, salary review coordination, and data accuracy
  • Support contractor workforce management including onboarding, contract administration and coordination with external agencies
  • Support workforce planning and staffing needs at project sites
  • Drive participation in employee engagement activities and support well-being initiatives on site
  • Fulltime
Read More
Arrow Right

People Operations Coordinator

People Operations Coordinator role in e-commerce and fashion industry, supportin...
Location
Location
United Kingdom , City Of London
Salary
Salary:
16.45 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Confident and personable
  • Organised and adaptable
  • Quick learner
  • HR admin experience
  • Comfortable engaging with people at all levels
  • Ability to keep things running smoothly in fast-paced environment
Job Responsibility
Job Responsibility
  • Support entire onboarding and offboarding process
  • Create warm and engaging welcome for new team members
  • Handle People Team inbox
  • Respond to inquiries with professionalism and personal touch
What we offer
What we offer
  • Dynamic work environment
  • Supportive team
  • Flexible rolling contract with possibility of extension
  • Fulltime
Read More
Arrow Right

Fulfillment Center People Operations Coordinator

The Fulfillment Center People Operations Coordinator is a critical team member r...
Location
Location
United States , Commercial Point, OH
Salary
Salary:
35.00 USD / Hour
babylist.com Logo
Babylist
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Flexible and Adaptable: Open to occasionally coming in on other shifts as needed and comfortable navigating periods of undefined processes
  • Detail-Oriented: Exceptional attention to detail to maintain accurate employee data and documentation
  • Organized: Fail-proof organizational system and can manage multiple tasks simultaneously
  • Tech-Savvy: Comfortable using and learning HR systems and tools, and troubleshooting technical issues
  • Proficient in HRIS systems (Paylocity a plus), Google Drive, and office technology
  • Resourceful: Have a “figure it out” mindset
  • Feedback-Driven: Open to giving and receiving feedback
  • Discrete: Handle sensitive employee data with the utmost confidentiality
  • HR Expertise: 2–5 years of administrative HR experience
  • Solid understanding of compliance requirements (such as I-9s, E-Verify, and EAD tracking), basic OH and federal labor laws, and how employer benefit plans work
Job Responsibility
Job Responsibility
  • Prepare onboarding: Launch system packets, send welcome emails, facilitate Day 1 orientation, and ensure smooth pre-hire and new-hire experiences
  • coordinate with IT and staffing agencies as needed
  • Support employee lifecycle: Manage processes from onboarding and orientations to promotions, pay changes, separations, and offboarding
  • Serve employees: Act as the first point of contact for employee questions, providing timely, bilingual (English/Spanish) support on benefits, systems, policies, and other people-related questions, escalating when needed
  • Manage helpdesk: Oversee service tickets, troubleshooting, garnishments, canned responses, and process improvements
  • Launch communications: Manage employee updates and newsletters via the Community platform
  • Coordinate experiences: Plan celebrations, distribute swag, and update bulletin boards to strengthen employee engagement
  • Partner with vendors: Work with Marketplace, Cintas, and other vendors to support operational needs as needed
  • Distribute resources: Print and share welcome packets, benefit flyers, and employee materials
  • Audit data: Ensure accuracy and integrity of employee records across systems with monthly data checks
What we offer
What we offer
  • Company-paid medical, dental, and vision insurance
  • Retirement savings plan with company matching and flexible spending accounts
  • Generous paid parental leave and PTO
  • Remote work stipend to set up your office
  • Perks for physical, mental, and emotional health, parenting, childcare, and financial planning
  • Competitive salary with equity and bonus opportunities
  • Fulltime
Read More
Arrow Right

Rsc Hr Coordinator

The RSC HR Coordinator is responsible for assisting with the administration of t...
Location
Location
Salary
Salary:
21.60 - 27.00 USD / Hour
acehardware.com Logo
ACE Hardware
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s Degree preferred
  • Emphasis on Human Resources a plus
  • PHR/SPHR desirable
  • Minimum 2-3 year’s experience in human resources in a HR Coordinator, HR Specialist or HR Generalist role
  • Knowledge and skill in employment law
  • Proven experience in building and maintaining professional relationships
  • Strong customer service orientation and demonstrated administrative experience
  • Expertise in MS Word, Excel, PowerPoint, and internet
  • Strong Communication skills, both verbal and written
  • Good attention to detail
Job Responsibility
Job Responsibility
  • Assist with administration of day-to-day operations of the HR Department
  • Supports and encourages Ace Values
  • New Hire Benefits Orientation and Enrollment
  • Assist employees with benefit related questions
  • Assist with annual benefits open enrollment
  • Act as the Wellness Champion for the RSC
  • Serves as subject matter expert and contact for teammates & management regarding HR policies, programs, and initiatives
  • Resolves teammates questions or concerns
  • Maintains bulletin boards
  • Plans employee events
What we offer
What we offer
  • Weekly Pay
  • Paid Time Off Programs (incl. vacation, paid sick time, holiday pay)
  • Comprehensive health coverage (medical, dental, vision and disability) & life insurance benefits for you and your dependents
  • Generous 401(k) retirement savings plan with matching and contributions
  • Dock to Driver Program: Ace will pay for your CDL License and Training
  • Long-term Career Opportunities
  • Tuition Reimbursement Program
  • Employee Recognition Program
  • Merchandise Discounts on Top Brands
  • Employee Assistance Program (EAP)
  • Fulltime
Read More
Arrow Right

Legal Operations Coordinator

This is a highly organised, collaborative and proactive Operations Co-ordinator ...
Location
Location
United Kingdom
Salary
Salary:
Not provided
shma.co.uk Logo
Shakespeare Martineau
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in operations, project coordination, or team management within a professional services or real estate environment
  • Strong organisational and time management skills, with the ability to manage multiple priorities
  • Excellent communication and stakeholder engagement abilities
  • Data-driven mindset with experience using MI reports and performance metrics
  • Experience in HR, finance, risk, or business development functions is highly desirable
Job Responsibility
Job Responsibility
  • Establish priorities and manage deadlines across the CRE team
  • Work closely with the CRE Team Leader and regional leads to monitor performance against business KPIs
  • Utilise MI reports and data to support the achievement of team and business targets
  • Escalate issues/delays as/when necessary to CRE Team Leader
  • Coordinate and assist with the progression and delivery of business development initiatives
  • Track and follow up on action plans aligned with the CRE business development strategy
  • Ensure BD and marketing activities meet the needs of both regional and national teams
  • Liaise with the Risk and Claims team to assist with the prompt resolution of issues
  • Manage effective handover of matters for departing fee earners, including file closures and ledger clearance
  • In conjunction with the Risk team, take ownership of client, solicitor, and third-party complaints, ensuring a timely resolution
  • Fulltime
Read More
Arrow Right

Operations Coordinator

As our Operations Coordinator, you will be the backbone of our operations team, ...
Location
Location
United Kingdom , Crawley
Salary
Salary:
28000.00 - 30000.00 GBP / Month
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in operations or project coordination, preferably in the utilities sector
  • exceptional organisational skills and the ability to manage multiple tasks simultaneously
  • strong communication skills, both verbal and written, to engage with team members and stakeholders
  • a keen eye for detail and a commitment to delivering high-quality work
  • proficiency in Microsoft Office Suite and experience with project management tools
  • a positive attitude and a willingness to take on challenges
Job Responsibility
Job Responsibility
  • Manage day-to-day logistics, ensuring smooth operations from enquiry to completion
  • process orders including skip exchanges, hazardous waste removals, compactor empties, and wheelie bin rollouts for commercial clients
  • address and resolve issues such as missed waste collections and complex client requests
  • keep CRM system updated with customer contact details and task statuses
  • track jobs and queries through to resolution, coordinating with suppliers and keeping clients informed
  • serve as the first point of contact for customer sales/service queries via service inbox and phone calls
  • proactively follow up with customers to ensure satisfaction with job completion and overall service performance
  • liaise with customers and suppliers via email and phone, resolving queries quickly and accurately
  • work with the Commercial Operations Manager to find solutions to customer problems and present proposals and quotes
  • build and maintain strong relationships with customers and suppliers through ongoing interaction
What we offer
What we offer
  • Competitive salary and benefits package
  • opportunities for professional development and career advancement
  • a vibrant workplace culture that encourages collaboration and innovation
  • regular team events and social activities to foster camaraderie
  • Fulltime
Read More
Arrow Right

HR & Operations Specialist

This hands-on, multifaceted role offers you the chance to collaborate with a vib...
Location
Location
United Kingdom , City of London
Salary
Salary:
35000.00 - 40000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an HR support role
  • Previous experience in an Recruitment Agency or Sales setting
  • Solid understanding of HR processes and UK employment law basics
  • Confident communicator, able to engage with various teams
  • Highly organised, detail-oriented, and adept at managing multiple tasks
  • Proactive attitude and a thirst for learning
  • CIPD Level 3 or 5 or working towards it
  • Proficient with HR systems and Microsoft Office
Job Responsibility
Job Responsibility
  • Assist managers with everyday HR queries to help them effectively lead their teams
  • Support employee relations cases (probation, absence, performance) alongside senior HR members
  • Coordinate essential HR processes including onboarding, probation, and performance reviews
  • Maintain accurate people data and assist with insightful reporting
  • Roll out HR policies while ensuring compliance with employment laws
  • Contribute to people-related projects like new frameworks and policy updates
  • Manage regular HR operations like payroll changes and benefits
  • Support culture and wellbeing initiatives-plan team socials and celebrate milestones
  • Coordinate travel and office logistics as needed
What we offer
What we offer
  • 25 days annual leave + UK bank holidays + reduced operations over Christmas
  • Additional holiday for each year of service (up to 30 days)
  • Two annual incentive trips (winter and summer)
  • Wellness support + discounted gym membership
  • In-house barista, gourmet coffee, and snacks
  • Generous maternity and partner leave policies
  • 3-month paid sabbatical every 5 years
  • Opportunities for international travel to assist with operations
  • Regular team socials and events
  • Fulltime
Read More
Arrow Right