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The HR Operations Coordinator plays a critical role in supporting the day-to-day HR administration and data management across the business. This is a highly detail-oriented, data-driven role responsible for maintaining accurate employee records, supporting reporting and compliance activities, and ensuring HR systems and documentation are managed efficiently and in line with company standards. Working closely with HR Business Partners, Payroll, and Finance, this role ensures accuracy, governance, and operational excellence across core HR processes.
Job Responsibility:
Maintain accurate employee records within the HR system (Oracle), ensuring data integrity at all times
Update employee data for new hires, transfers, promotions, and exits in a timely and accurate manner
Support the preparation of regular HR reports (e.g., headcount, turnover, workforce analytics)
Perform master data management activities in line with company standards and governance requirements
Coordinate employee data and changes with Payroll to ensure alignment and accuracy
Prepare employment contracts, variation letters, transfers, and amendments using approved templates
Ensure documentation is compliant, properly filed, and audit-ready
Support ZBB tracking and HR-related cost monitoring, working closely with Payroll Data and Finance
Assist in preparing cost and workforce reports using EPM as the source of truth
Identify opportunities for process improvement and support automation initiatives, including AI tools
All other duties as assigned
Requirements:
3+ years’ experience in HR Operations, or a Finance-related role
Comfortable working with HR systems (Oracle experience highly regarded)
Strong Excel and reporting capability, with confidence working with data
High attention to detail with a strong focus on accuracy and process discipline
Organised and able to manage multiple tasks with competing deadlines
Strong stakeholder communication skills and ability to work cross-functionally
Process-oriented with a continuous improvement mindset
Discreet and professional when handling confidential information
What we offer:
Hybrid Work (Mondays and Fridays WFH)
Opportunity to work in a highly collaborative HR team within a growing organisation
Exposure to HR systems, workforce analytics, and cost governance processes
The chance to contribute to process improvement and automation initiatives that shape how we work