HR Operations Coordinator Job at Robert Half (Encinitas, CA)

HR Operations Coordinator

The HR Operations Coordinator provides operational and functional support to the...

Location

United States , Madison

Salary:

28.00 - 32.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business Administration, Human Resources, or related field OR Associate degree / High School Diploma with 2 years of relevant experience
General understanding of Human Resources fundamentals and business processes
Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
Authorization to work in the U.S. without sponsorship

Job Responsibility

Support employee-facing and new-hire HR processes, including onboarding and interview scheduling
Assist with employment offers, background checks, and termination processing
Respond to HR inquiries through inbox or case management systems, independently resolving issues when possible or escalating as needed
Perform accurate data entry and transactional updates in HR systems
Proactively audit systems to ensure integrity of candidate and employee data
Maintain employee files, records retention, and agreement tracking
Participate in HR initiatives and project work as needed
Follow defined HR procedures while adapting to new or updated processes
Identify opportunities to improve operational efficiency within established frameworks
Handle confidential employee and candidate data with care and discretion

Fulltime

Hr operations coordinator

Alpha is bringing their impressive global success story to Hungary, building a b...

Location

Hungary , Budapest

Salary:

Not provided

Randstad

Expiration Date

July 31, 2026

Requirements

BSc/MSc in Economics or Finance or equivalent professional experience
1–3 years of proven experience in an HR or Recruitment Operations role
Hands-on experience with HRIS/ATS platforms (e.g., Workday, Greenhouse) and proficiency in the MS Office Suite
Business language fluency in English with the ability to handle sensitive information with professional discretion
You are proactive, detail-oriented, and possess the interpersonal skills to act as a bridge between employees, candidates, and managers in a fast-paced environment.

Job Responsibility

Own the new hire journey by synchronizing contract preparation, system provisioning, and orientation schedules to ensure a professional first-day experience
Manage the full exit cycle, including sensitive communications, system deactivations, and the logistics of equipment recovery and final documentation
Act as the guardian of the employee journey, ensuring every organizational change is reflected instantly and accurately within the HR ecosystem
Maintain gold standard employee records across digital platforms, ensuring data is not only accurate but fully compliant with internal audit controls
Execute real-time updates for promotions, transfers, and personal data changes, meeting strict deadlines to support payroll and reporting accuracy
Draft official employment correspondence and verifications while providing the essential data needed for statutory compliance reporting
Act as the primary liaison between immigration vendors and legal teams to navigate complex visa and work permit applications and renewals
Maintain a proactive tracking framework for immigration timelines, ensuring managers and employees are informed well in advance of expiration dates
Ensure all sensitive immigration and right-to-work documentation is stored in a secure, audit-ready manner
Contribute to the evolution of HR services by assisting in HRIS enhancements, policy updates, and the continuous optimization of administrative workflows

What we offer

Performance-Based Bonus
Cafeteria
Pension fund contribution
Life Insurance
Hybrid Model: Enjoy the best of both worlds with a flexible schedule (usually 2-3 days in the office)
Home Office Support
Work from Abroad: Work from another country for up to 20 days per year to better sync your travel plans with your career
Private Health Insurance
Mental Health Support
Inclusive Care: Dedicated support for special needs, including workplace accessibility and specific health considerations

Fulltime

HR Operations Coordinator

Carex is partnering with a BioTech industry partner to identify an HR Operations...

Location

United States , Madison

Salary:

Not provided

Carex Consulting Group

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related field
or equivalent combination of education and experience
Foundational knowledge of HR principles, business operations, and administrative processes
Strong organizational, interpersonal, and problem-solving skills
Ability to manage multiple priorities and adapt in a fast-paced, evolving environment
Effective verbal and written communication skills
Proficiency in Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook
Experience with HR systems such as Workday or applicant tracking systems preferred
Familiarity with HR operations, recruitment processes, or employee lifecycle support preferred
Exposure to agile or scrum methodologies is a plus

Job Responsibility

Support onboarding, interview scheduling, employment offers, background checks, and offboarding processes
Assist with logistics and preparation for employee-facing HR activities and new hire tasks
Enter, audit, and maintain accurate employee and candidate data across HR systems
Maintain employee records, including filing, retention, and agreement tracking
Manage HR inbox or case queues, resolving inquiries or escalating as appropriate
Participate in HR projects and process improvement initiatives
Ensure compliance with employment laws, regulations, and internal policies
Handle sensitive and confidential information with discretion and care
Identify data discrepancies and proactively resolve issues to maintain system integrity
Build strong relationships across HR and business teams while serving as a reliable resource

HR Operations Coordinator

We are looking for an organized HR Operations Coordinator to support daily human...

Location

United States , Jersey City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in human resources coordination, HR administration, or a similar support role
Hands-on experience working with an HRIS and maintaining employee data with strong attention to detail
Working knowledge of onboarding activities, benefits administration, and employee record management
Proficiency in Microsoft Excel, including PivotTables and VLOOKUP.

Job Responsibility

Manage employee record updates in the HRIS, including hires, departures, and compensation adjustments, with a high level of accuracy and timeliness
Keep position details, compensation data, and reporting structures up to date to reduce record inconsistencies and support clean workforce data
Provide day-to-day assistance to employees using self-service HR tools, including support related to benefits, time entry, and policy questions
Partner with HR team members to coordinate onboarding paperwork, employee setup, pay-related updates, and timekeeping changes
Prepare and analyze HR reports using advanced Excel functions such as PivotTables and lookup formulas to identify trends and support decision-making
Perform routine audits of HR information and documentation to help maintain compliance and respond to external review requests
Support the administration of employee benefits and related HR processes to ensure a smooth employee experience
Help address general employee relations and HR administration matters by providing accurate information and escalating issues when needed.

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

HR Operations Coordinator

The HR Operations Coordinator plays a critical role in supporting the day-to-day...

Location

Australia , Rydalmere

Salary:

Not provided

Hunter Douglas

Expiration Date

Until further notice

Requirements

3+ years’ experience in HR Operations, or a Finance-related role
Comfortable working with HR systems (Oracle experience highly regarded)
Strong Excel and reporting capability, with confidence working with data
High attention to detail with a strong focus on accuracy and process discipline
Organised and able to manage multiple tasks with competing deadlines
Strong stakeholder communication skills and ability to work cross-functionally
Process-oriented with a continuous improvement mindset
Discreet and professional when handling confidential information

Job Responsibility

Maintain accurate employee records within the HR system (Oracle), ensuring data integrity at all times
Update employee data for new hires, transfers, promotions, and exits in a timely and accurate manner
Support the preparation of regular HR reports (e.g., headcount, turnover, workforce analytics)
Perform master data management activities in line with company standards and governance requirements
Coordinate employee data and changes with Payroll to ensure alignment and accuracy
Prepare employment contracts, variation letters, transfers, and amendments using approved templates
Ensure documentation is compliant, properly filed, and audit-ready
Support ZBB tracking and HR-related cost monitoring, working closely with Payroll Data and Finance
Assist in preparing cost and workforce reports using EPM as the source of truth
Identify opportunities for process improvement and support automation initiatives, including AI tools

What we offer

Hybrid Work (Mondays and Fridays WFH)
Opportunity to work in a highly collaborative HR team within a growing organisation
Exposure to HR systems, workforce analytics, and cost governance processes
The chance to contribute to process improvement and automation initiatives that shape how we work

HR Operations Coordinator

We are seeking a HR Ops Coordinator to support our growing HR team and help crea...

Location

United States , Palo Alto

Salary:

80000.00 - 115000.00 USD / Year

1X Technologies

Expiration Date

Until further notice

Requirements

Bachelor’s degree in HR, Business Administration, Psychology, or related field (or equivalent experience)
2-5 years of experience in HR, operations, administrative, or people-support roles
Strong attention to detail, organization, and follow-through
Clear interest in developing a long-term HR career path
Professional communication skills, with the ability to handle sensitive information discreetly
Ability to work collaboratively in a fast-paced, people-centric environment
Proficiency with Google Workspace and/or HRIS tools is a plus

Job Responsibility

Support onboarding and offboarding processes, including documentation, system setup, scheduling, and coordination across teams
Maintain and update employee records in HR systems with accuracy and compliance
Assist with benefits administration, including enrollments, changes, and responding to employee inquiries
Coordinate HR-related logistics such as new hire introductions, trainings, people programs, and internal initiatives
Provide general administrative and operational support to the HR team
Assist with HR audits, compliance documentation, and process improvement projects
Help ensure smooth daily HR operations by responding to employee questions and escalating issues appropriately
Collaborate cross-functionally with IT, Finance, and hiring managers to facilitate HR workflows

What we offer

Health, dental, and vision insurance
401(k) with company match
Paid time off and holidays
Equity

Fulltime

Hr & Operations Coordinator Tech&ai

Are you a detail-oriented professional with a passion for HR and operations? Our...

Location

United Kingdom , City Of London

Salary:

30000.00 - 32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong analytical and problem-solving skills with great attention to detail
Proficiency in Microsoft Office Suite and operational tools (e.g., CRM, ERP, project management software)
Excellent communication and interpersonal skills for effective collaboration
The ability to multitask and adapt in a fast-paced, evolving environment
A self-motivated, proactive attitude and a desire to contribute to a growing company
A passion for leveraging technology and data to drive excellence
A commitment to upholding the organization's values and fostering trust

Job Responsibility

Conducting onboarding tasks such as ID checks, pre-employment checks, IT setup, and benefits enrolment
Maintaining the HR onboarding/offboarding tracker, including payroll updates
Ensuring GDPR training is completed and reviewed annually by all employees
Managing employee profiles and policies in the HR system (HiBob)
Handling staff benefits and payroll queries
Processing external reference and employment verification requests
Performing additional ad hoc tasks related to office management and event support
Providing cover for finance and admissions as needed

What we offer

28 days Annual Leave (plus bank holidays)
Private medical cover
Life assurance
Access to a wellbeing portal & discounts platform
Pension contributions
Flexible holiday allowance upon successful completion of probation

Fulltime

Administrative Operations & HR Coordinator

We are looking for a highly organized and detail-oriented Administrative Operati...

Location

United States , Rogers

Salary:

80000.00 - 100000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

4+ years of executive support experience or similar (office management, HR coordination, or across sales operations)
Strong proficiency in Microsoft Excel and Smartsheet (or similar project tracking/ reporting tools)
Excellent organizational and communication skills
Ability to manage multiple priorities with attention to detail
High level of professionalism and discretion
Experience with benefits administration and HR compliance
Familiarity with marketing and sales processes, including co-op advertising, promotions, and customer programs

Job Responsibility

Coordinate and manage executive and corporate calendars, ensuring meetings are scheduled and follow-up actions are tracked effectively
Act as a point of contact between leadership and cross-functional teams, handling sensitive matters with professionalism and discretion
Monitor and manage manufacturer programs, pricing updates, and sales initiatives to support business operations
Prepare accurate sales reports and dashboards to aid decision-making processes and maintain organizational transparency
Oversee project tracking tools, providing regular status updates and ensuring timelines are met
Administer employee benefits, including health insurance and retirement plans, while supporting open enrollment and vendor communication
Maintain confidential employee records and ensure compliance with employment policies and procedures
Update and communicate changes to the Employee Handbook, ensuring staff are informed of new policies
Facilitate onboarding and offboarding processes, including training coordination and benefits documentation
Identify inefficiencies in workflows and implement process improvements to enhance operational consistency

What we offer

401(k) w/ company match
bonus in the form of profit sharing
Medical insurance
Health Savings Account
Flexible PTO + Paid Holidays

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HR Operations Coordinator

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