Hr & Operations Coordinator Tech&ai Job at Office Angels (City Of London)

Junior HR Operations Coordinator

We are seeking a proactive Junior HR Operations Coordinator to support our HR Op...

Location

Spain , Barcelona

Salary:

Not provided

Codeway

Expiration Date

Until further notice

Requirements

Degree in Human Resources, Psychology, Business Administration, or a related field
1-3 years of experience in HR Operations, HR administration, or a similar role
Familiar of Spanish labor law, HR compliance, and payroll-related processes
Comfortable working with highly confidential information (contracts, personal data) and understanding the importance of privacy in an HR environment
Tech-savvy, with interest in modern project management tools, HRIS systems such as HiBob, and AI-driven workflows
Ability to identify opportunities for process improvement and operational efficiency
Sense of ownership and accountability with a proactive approach to solving problems
Professional English and Spanish

Job Responsibility

Employee Lifecycle Operations: Support the end-to-end employee lifecycle by coordinating onboarding and offboarding processes, ensuring all logistics and documentation are handled smoothly and that employees have a seamless experience throughout their journey at the company
HR Administration & Data Management: Maintain accurate and up-to-date HR records by managing HR systems and digital employee files. Track and update lifecycle events such as new hires, role changes, terminations, absences, vacations, and leave requests to ensure data accuracy and operational efficiency
Employee Support: Serve as the primary HR point of contact for the Barcelona office, assisting employees with HR operations topics including compensation, benefits, company policies, and day-to-day HR inquiries
Compensation & Benefits: Support the administration of employee benefits, including enrollments, documentation, and ongoing coordination. Monitor engagement metrics such as participation, utilization, and employee feedback to help improve benefits programs
R&D Project Support: Assist with administrative coordination for R&D projects by collecting required documentation, organizing records, and supporting related operational processes
HR Compliance & Training: Help ensure compliance with internal HR policies and local regulations by monitoring processes such as health and safety training, time tracking, and required HR documentation
Payroll Coordination: Collaborate with relevant teams by providing accurate and validated employee data to support timely and precise payroll processing
Process Improvement & Automation: Identify opportunities to improve HR workflows and operational efficiency. Support initiatives aimed at automating repetitive HR tasks using HR tools and AI solutions
Cross-Functional Collaboration: Work closely with Global Mobility, IT, Finance, HR, and Workplace teams to support HR operations processes and contribute to cross-functional initiatives

What we offer

Private health insurance with psychological and nutrition consultations a generous meal and transportation card
Annual learning & development budget for courses, tools, or events
Wellness perks, including sports budget and on-site gym
Free access to Codeway’s suite of apps and a top-notch office in the heart of the city

Fulltime

Fulfillment Center People Operations Coordinator

The Fulfillment Center People Operations Coordinator is a critical team member r...

Location

United States , Commercial Point, OH

Salary:

35.00 USD / Hour

Babylist

Expiration Date

Until further notice

Requirements

Flexible and Adaptable: Open to occasionally coming in on other shifts as needed and comfortable navigating periods of undefined processes
Detail-Oriented: Exceptional attention to detail to maintain accurate employee data and documentation
Organized: Fail-proof organizational system and can manage multiple tasks simultaneously
Tech-Savvy: Comfortable using and learning HR systems and tools, and troubleshooting technical issues
Proficient in HRIS systems (Paylocity a plus), Google Drive, and office technology
Resourceful: Have a “figure it out” mindset
Feedback-Driven: Open to giving and receiving feedback
Discrete: Handle sensitive employee data with the utmost confidentiality
HR Expertise: 2–5 years of administrative HR experience
Solid understanding of compliance requirements (such as I-9s, E-Verify, and EAD tracking), basic OH and federal labor laws, and how employer benefit plans work

Job Responsibility

Prepare onboarding: Launch system packets, send welcome emails, facilitate Day 1 orientation, and ensure smooth pre-hire and new-hire experiences
coordinate with IT and staffing agencies as needed
Support employee lifecycle: Manage processes from onboarding and orientations to promotions, pay changes, separations, and offboarding
Serve employees: Act as the first point of contact for employee questions, providing timely, bilingual (English/Spanish) support on benefits, systems, policies, and other people-related questions, escalating when needed
Manage helpdesk: Oversee service tickets, troubleshooting, garnishments, canned responses, and process improvements
Launch communications: Manage employee updates and newsletters via the Community platform
Coordinate experiences: Plan celebrations, distribute swag, and update bulletin boards to strengthen employee engagement
Partner with vendors: Work with Marketplace, Cintas, and other vendors to support operational needs as needed
Distribute resources: Print and share welcome packets, benefit flyers, and employee materials
Audit data: Ensure accuracy and integrity of employee records across systems with monthly data checks

What we offer

Company-paid medical, dental, and vision insurance
Retirement savings plan with company matching and flexible spending accounts
Generous paid parental leave and PTO
Remote work stipend to set up your office
Perks for physical, mental, and emotional health, parenting, childcare, and financial planning
Competitive salary with equity and bonus opportunities

Fulltime

AI Transformation Consultant

The AI Transformation Consultant is a senior role that extends the reach of the ...

Location

Bulgaria , Sofia; Varna

Salary:

Not provided

myPOS

Expiration Date

Until further notice

Requirements

5+ years of experience in a strategy, management consulting, or senior business advisory role, with at least 3 years focused on AI or digital transformation
Proven track record of translating business problems into AI opportunities and seeing them through to measurable outcomes - not just recommendations
Enough technical depth to hold credible conversations with data scientists and engineers about what AI can and cannot do, without needing to build it yourself
Strong commercial instinct - able to distinguish high-value AI opportunities from noise and focus effort where it matters
Experience owning and running structured frameworks: opportunity pipelines, maturity models, measurement baselines, and outcome reporting
Demonstrated ability to influence and challenge senior stakeholders, including function heads and C-level, with evidence-based arguments
Excellent communication skills - able to distill complex AI and business topics into clear, concise materials for executive audiences
Experience working cross-functionally across multiple business domains (Operations, Finance, Sales, Marketing, HR, or similar)
Familiarity with AI governance, responsible AI principles, and enterprise AI tool policy management

Job Responsibility

Run structured discovery sessions with each function (Ops, CS, KYC, Finance, Sales, Marketing, HR, Product, Tech) to identify AI use cases aligned with the AI Strategy
Challenge function leaders on where manual processes persist that AI should own
Maintain a live pipeline of AI opportunities across the organization, ranked by strategic value, feasibility, and readiness
Bring identified opportunities to the AI Accelerator for review and prioritization - ensuring only initiatives that advance the North Star enter the pipeline
Own the measurement framework on AI transformation at the operational level - ensure every active initiative has a baseline, a metric, and a delivery owner
Run quarterly maturity reviews per function - assess progress against an AI maturity model, identify what is stalling and why
Track the pilot-to-production ratio across all active initiatives - flag Pilot Purgatory patterns early and escalate to the AI Transformation Lead before they compound
Prepare the quarterly AI progress report for the CEO - concise, outcome-focused, no activity metrics
Serve as the primary day-to-day AI contact for function leads - the person they call when they have an idea, a concern, or a blocker
Facilitate structured sessions with Sales, Marketing, and HR leadership to define their annual milestones

What we offer

Vibrant international team operating in a hi-tech environment
Annual salary reviews, promotions and performance bonuses
myPOS Academy for upskilling and training
Unlimited access to courses on LinkedIn Learning
Annual individual training and development budget
Refer a friend bonus - because working with friends is fun
Team building, social activities and networks on a multi-national level
Excellent compensation package
25 days annual paid leave (+1 day per year up to 30)
Full Luxury package health insurance including dental care and optical glasses

Fulltime

Human Resources Operations Specialist

Coralogix is a modern, full-stack observability platform transforming how busine...

Location

Israel , Ramat Gan

Salary:

Not provided

Coralogix

Expiration Date

Until further notice

Requirements

4–5 years of experience in HR Operations / People Operations within a high-tech environment
Proven hands-on experience managing HRIS platforms and HR data processes
Experience supporting multiple employment types, including contractors through a third party
Strong understanding of employee lifecycle management and HR operational best practices
Excellent analytical and problem-solving skills
Strong Excel/Google Sheets and reporting capabilities
High attention to detail and ability to manage confidential information
Excellent communication and stakeholder management skills in English
Practical experience implementing, supporting, or maintaining AI-driven HR tools

Job Responsibility

Manage end-to-end employee lifecycle processes including onboarding, offboarding, transfers, promotions, and employment changes
Handle and support different employment types including full-time employees, contractors, consultants, freelancers, and global employees
Coordinate employment documentation, agreements, and approvals
Prepare and maintain employee documentation such as contracts, amendments, and HR letters
Coordinate onboarding logistics
Maintain accurate employee records
Own and manage the company’s HRIS platform (HiBob)
Configure and maintain workflows, permissions, automations, organizational structures, and employment-type classifications within HR systems
Drive and champion the implementation of AI-powered operational tools
Collaborate with payroll providers and Finance teams

Fulltime

Human Resources Operations Specialist - Maternity Leave Replacement

Coralogix is a modern, full-stack observability platform transforming how busine...

Location

Israel , Ramat Gan

Salary:

Not provided

Coralogix

Expiration Date

Until further notice

Requirements

1-2 years of experience in HR Operations / People Operations within a high-tech environment
Experience supporting multiple employment types, including contractors through a third party
Strong understanding of employee lifecycle management and HR operational best practices
Excellent analytical and problem-solving skills
High attention to detail and ability to manage confidential information
Excellent communication and stakeholder management skills in English
Practical experience implementing, supporting, or maintaining AI-driven HR tools

Job Responsibility

Manage end-to-end employee lifecycle processes including onboarding, offboarding, transfers, promotions, and employment changes
Handle and support different employment types including full-time employees, contractors, consultants, freelancers, and global employees in accordance with company policies and local regulations
Coordinate employment documentation, agreements, and approvals for various worker classifications
Prepare and maintain employee documentation such as contracts, amendments, and HR letters
Coordinate onboarding logistics and support a seamless employee experience
Maintain accurate employee records while ensuring confidentiality and compliance
Configure and maintain workflows, permissions, automations, organizational structures, and employment-type classifications within HR systems
Drive and champion the implementation of AI-powered operational tools to streamline and accelerate HR processes
Collaborate with payroll providers and Finance teams to ensure accurate employee and contractor data processing, leveraging automation and AI data-integrity checks between HRIS (HiBob) and external systems
Support benefits administration and employee inquiries related to compensation, benefits, and HR policies

Fulltime

Payroll Coordinator

We are looking for an experienced Payroll Coordinator to join our team on a long...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 1 year of payroll processing experience, including handling payroll for over 2,000 employees
Proficiency in multi-state payroll operations and compliance
Strong expertise in ADP Workforce Now
Familiarity with payroll processes in industries such as AI, Tech, or SaaS is highly desirable
Demonstrated ability to manage full-cycle payroll operations with accuracy and efficiency
Solid understanding of payroll tax filings, garnishments, and benefits deductions
Excellent problem-solving skills and attention to detail in resolving payroll discrepancies
Strong communication skills to effectively collaborate with HR and Finance teams

Job Responsibility

Oversee all aspects of payroll processing for over 2,000 employees across multiple states, ensuring accuracy and compliance with applicable laws
Utilize ADP Workforce Now to manage payroll cycles, maintain employee records, and address system-related issues
Ensure timely submission of tax filings, benefit deductions, garnishments, and other payroll-related adjustments
Partner with HR and Finance teams to reconcile payroll data, resolve discrepancies, and support audits as needed
Research and apply updates to payroll laws and regulations, implementing process improvements to enhance efficiency
Maintain confidentiality and accuracy in handling sensitive payroll information
Provide support during audits by preparing necessary documentation and ensuring compliance
Troubleshoot payroll issues and provide solutions to ensure smooth operations
Develop and maintain payroll reports for internal and external use, ensuring all data is accurate and up-to-date

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Legal Tech & Ops Associate

We are seeking a tech-savvy Legal Tech Associate – IP & Licensing Ops to join Mi...

Location

United States , Palo Alto

Salary:

Not provided

Assessfirst

Expiration Date

Until further notice

Requirements

3+ years in IP operations, licensing, or a related field, with a focus on data management, process improvement, and operational support
Strong skills in database management, data analysis, and dashboard creation (e.g., Slack, Notion, Workflows, Excel/G-sheets, SQL, or BI tools)
Ability to manage complex datasets, identify discrepancies, and ensure accuracy in reporting
Excellent written and verbal communication skills in English, with the ability to collaborate across teams
Experience with IP management software, docketing systems, or similar tools
Comfortable working in a fast-paced, evolving environment with a proactive and solution-oriented mindset

Job Responsibility

Maintain and update databases of licensing and data partnership opportunities, tracking status, terms, and key stakeholders
Enrich licensing databases with metadata, deduplicate assets, evaluate content, identify sources, and ensure accuracy using AI, SQL, Python, or/and BI tools
Verify legitimacy of new data and licensing partners through business checks
Ensure completion of required agreements and compliance forms
Monitor patent filings, deadlines, and portfolio metrics using dashboards and automated tools
Automate patent operations and improve data accuracy using Mistral AI’s tools and external platforms
Coordinate with legal, product, and engineering teams to align IP and licensing processes, including documentation, deadlines, and communication
Assist inventors with workflows for invention intake, recognition, and documentation in Notion, Slack, and HR systems

What we offer

Competitive cash salary and equity
Daily lunch vouchers
Monthly contribution to a Gympass subscription
Monthly contribution to a mobility pass
Full health insurance for you and your family
Generous parental leave policy
Visa sponsorship

Fulltime

Director of Learning and Development

The Director of Learning and Development is a strategic leader responsible for d...

Location

United States , Mettawa

Salary:

115700.00 - 185900.00 USD / Year

Herbruck Poultry Ranch

Expiration Date

Until further notice

Requirements

Bachelor’s degree in HR, Education, Organizational Development, or related field. Master’s degree or certifications preferred
8-12 years in HR or L&D, with 5+ years in learning program design and delivery in global, matrixed organizations
Proven track record developing and delivering technical and operational training, including business system training like Brunswick Blueprint, preferably in manufacturing sectors
Experience managing L&D tech stacks and vendor relationships for training content and platforms
Strategic learning design and curriculum development expertise
Technical proficiency with LMS, e-learning platforms, and training tools, including oversight of administrator networks
Strong facilitation and training delivery skills for internal and external sessions
Expertise in building L&D infrastructure, managing learning administrators, and promoting employee-driven learning cultures using contemporary approaches like adaptive learning and microlearning
Proven ability to lead through influence in matrixed organizations, guiding distributed stakeholders like learning administrators and workstream leaders to align training initiatives
Project management for large-scale training rollouts

Job Responsibility

Partner with functional SMEs and local administrators, to design and oversee comprehensive learning paths for technical, professional, and compliance training, ensuring alignment with Brunswick’s operational and strategic goals
Develop scalable training content, including e-learning modules, workshops, and hands-on sessions, tailored to diverse employee levels across Brunswick’s global operations
Oversee internal and external facilitation of training sessions, ensuring effective delivery
In collaboration with local administrators and core Blueprint workstreams, drive consistency and best practices in training facilitation across internal and external facilitators to improve quality and throughput
Foster a culture of continuous skill development, motivating employees to prioritize upskilling through engagement campaigns, incentives, and alignment with career goals, enhancing workforce agility and innovation
Own the strategic design, delivery, and evaluation of Brunswick Blueprint training programs, collaborating with workstream leaders who develop training content to ensure adoption of business system processes by employees across divisions, driving manufacturing, product innovation, and operational excellence
Partner with workstream teams to align Blueprint training with implementation timelines, ensuring employees are equipped to execute Brunswick’s business system effectively
Oversee design of targeted Blueprint training modules to address specific business system components, fostering consistent adoption across divisions
Manage learning management systems (LMS), e-learning platforms, and other training technologies to deliver efficient, accessible, and scalable learning solutions
Oversee a network of internal learning administrators to manage content, user access, and reporting, ensuring seamless delivery of learning solutions

What we offer

medical, dental, vision, paid vacation, 401k (up to 4% match), Health Savings Account (with company contribution), wellbeing program, product purchase discounts
annual discretionary bonus

Fulltime

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Hr & Operations Coordinator Tech&ai

Job Description

Job Responsibility

Requirements

What we offer

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