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Baxter Logo Baxter · Human Resources

Hr Operations Administrator

Australia, Old Toongabbie · Job Posted June 09, 2026
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Job Description

We’re excited to offer an opportunity for a motivated and dynamic individual to join our HR team as an HR Operations Administrator in a 10-month fixed term Parental cover role. In this role, you will provide essential administrative and operational support to the HR team, People Leaders, and employees across ANZ. As a key team member, you’ll bring strong organisational skills and attention to detail to help ensure the seamless delivery of HR processes and initiatives. This is a fantastic entry point into Human Resources, offering the chance to learn, grow, and collaborate within a supportive team environment and under experienced HR leadership.

Job Responsibility

  • Prepare all employment-related contracts, letters, and new employee documentation
  • Manage the HR Operations mailing Inbox within SLAs
  • Coordinate the approval and distribution of employment-related contracts, letters, and new documentation within SLAs
  • Collaborate with the Talent Acquisition and Payroll teams to ensure new employees are properly set up on our HRIS and Payroll system
  • Manage employment job changes, such as promotions, secondments, and workplace flexibility agreements, and update them via HR Tracker
  • Oversee employee terminations and ensure a well-managed off-boarding process
  • Ensure the accuracy and integrity of employee data in HRIS, including regular data matching checks between Workday and the Payroll system ADP
  • Liaise with People Leaders regarding onboarding, offboarding, and employee data management
  • Serve as a subject matter expert in the HRIS, assisting with queries from all Business Units related to reporting and process guidance
  • Support the HR Business Partnering team and the wider HR team as needed
  • Collaborate with subject matter experts across the business to find ways to simplify HR processes and implement automation
  • Contribute to the regular updating of HR policies and procedures with support from the HR team
  • Collect necessary data and generate reports as needed, using both current tools and potential new methods to create HR dashboard components
  • Assist with administering our Service Awards and Recognition Program, supporting the Talent Management team
  • Gather relevant information quarterly to create a regular HR update for Business Partners to deliver at Business Unit leadership team meetings

Requirements

  • Tertiary qualifications in HR or a related fields
  • Prior experience working on HRIS such as Workday is desirable
  • Proven administrative skills and solid attention to detail
  • Ability to maintain confidentiality and discretion
  • Ability to work in a fast-paced and busy environment
  • Previous experience providing support to an HR team in a complex environment is highly desired
  • Solid experience in Microsoft Word, Excel, and Outlook
  • Experience in Microsoft Teams, Adobe Sign, and/or Workday is highly desired
  • Ability to work autonomously
  • Able to balance multiple tasks based on priorities
  • Well-developed interpersonal skills
  • Ability to work to deadlines and at a fast pace

Nice to have

  • Prior experience working on HRIS such as Workday
  • Experience in Microsoft Teams, Adobe Sign, and/or Workday
  • Previous experience providing support to an HR team in a complex environment
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