HR Onboarding Specialist

• Lead recurring orientation sessions for new employees and guide them through each step of the onboarding process with clarity and consistency
• Manage large onboarding groups efficiently, ensuring each class stays organized, on schedule, and aligned with company standards
• Review and complete employment verification and pre-employment screening activities, including I-9 documentation, background checks, drug screens, and physical exam coordination
• Prepare, collect, and process onboarding forms in both paper-based and digital formats while maintaining accurate employee records
• Gather payroll-related and personnel documentation, including direct deposit information and other required hiring materials
• Issue required work gear and onboarding materials to new employees, making sure all items are tracked and distributed correctly
• Maintain spreadsheets, enter employee data, and update HR systems to support accurate reporting and recordkeeping
• Use HR technology platforms, including Taleo, to monitor onboarding progress and keep hiring information current
• Coordinate accommodation-related onboarding requests and work with HR leadership to ensure proper documentation and compliance
• Collaborate with leaders and employees across the organization to support a consistent and compliant onboarding experience

• At least 3 years of experience in human resources, with relevant exposure to onboarding, HR coordination, or employee administration
• Demonstrated success in a fast-paced, high-volume hiring or onboarding environment
• Working knowledge of I-9 procedures, employment documentation review, and onboarding compliance practices
• Strong Microsoft Excel, data entry, and HRIS skills with close attention to detail and accuracy
• Comfortable handling both manual paperwork and electronic onboarding workflows
• Clear communication skills with the confidence to lead groups and interact with employees at all levels
• Bilingual Spanish and English skills are highly preferred
• Availability to work additional hours as needed, including occasional overtime during busy periods

Bilingual Spanish and English skills

• medical, vision, dental, life and disability insurance
• 401(k) plan