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Hr Onboarding Coordinator

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Cencora

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Location:
Lithuania , Vilnius

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Category:
Human Resources

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Contract Type:
Not provided

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Salary:

2566.07 - 3665.88 EUR / Month
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Job Description:

The HR Onboarding Coordinator at the HR Solutions Centre (HRSC) in Lithuania supports onboarding activities for Cencora’s EMEA region, reporting to the HRSC Onboarding Lead. The role manages recruitment administration, including interview scheduling, candidate communication, pre-employment tasks, and record-keeping. Additional responsibilities include collecting onboarding documents, preparing employment paperwork, assessing background checks, and sharing results to support hiring decisions. Strong organizational skills, professionalism, and a focus on improving recruitment operations are essential.

Job Responsibility:

  • Receive interview scheduling requests in Workday and complete them on time, following service level agreements (SLAs)
  • Arrange executive interviews by following all steps in the process and working with candidates and hiring managers
  • Update interview schedules quickly if there are changes or cancellations
  • Inform everyone involved about these changes
  • Contact candidates and give them clear instructions about interviews
  • Always communicate in a professional and timely way
  • Reply to applicants about their status and help with questions on Workday or the company career site
  • Set up debrief calls after interviews
  • Start preboarding tasks once a candidate accepts an offer, using Workday and other systems as needed for local rules
  • Collect all documents required for the country and prepare contracts as part of onboarding
  • Keep candidate records up to date in the applicant tracking system (ATS), Workday, and employee files
  • Start, track, and confirm pre-employment checks like background screening based on country requirements
  • Report any scheduling problems or delays in completing new hire tasks to the right people, such as the Recruiter, Hiring Manager, or HR or Technology teams
  • Look for ways to improve the candidate’s experience and make interview scheduling and logistics better
  • Take responsibility for improving processes and documentation
  • Review background check results, investigate any problems, and decide if someone can be hired
  • Share background check results with the right people, record decisions, and keep accurate records
  • Work with Operational Excellence and Training teams to find and make improvements
  • Do other related tasks as needed

Requirements:

  • Ability to communicate effectively both orally and in writing
  • Adept at handling sensitive and confidential situations
  • Strong interpersonal skills
  • Excellent presentation skills
  • Strong analytical skills
  • Strong organizational skills
  • attention to detail
  • Ability to resolve associate issues quickly and efficiently
  • Familiarity with Labor Law, EEO/AAP, Recruitment, Compensation & Benefits
  • Ability to represent a positive and professional image
  • Strong knowledge of Microsoft Word, Excel, Power Point and Outlook
  • Ability to implement processes resulting in satisfactory audit practices
  • Requires broad training in fields such as business administration, accountancy, sales, marketing, computer sciences or similar vocations generally obtained through completion of a four-year Bachelor's Degree Program or equivalent combination of experience and education
  • 1-3 years of directly related and progressively responsible experience in human resources
What we offer:
  • competitive annual bonus
  • life insurance from Day 1
  • best-in-class health insurance package
  • up to 6 fully paid benefit days a year
  • referral bonus scheme
  • boundless learning opportunities
  • global Employee Assistance Program
  • wonderful office location in Quadrum, equipped with everything you need for a small break at work and fresh snacks at all times

Additional Information:

Job Posted:
February 20, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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