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Hr/ga & facility manager

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Randstad

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Location:
Japan , Tokyo

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

10000000.00 - 13000000.00 JPY / Year
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Job Description:

Seeking a General Affairs/Facilities Manager with strong English communication skills and proven experience managing receptionist and front-office operations. This role is responsible for ensuring smooth office operations, high-quality administrative services, and effective facility and building management across multiple locations.

Job Responsibility:

  • Lead and manage the receptionist function, building a high-performing and service-oriented team
  • Oversee daily front desk operations in coordination with internal stakeholders, boutiques, security, and facility service providers
  • Provide hands-on support for postal and courier services
  • Maintain a professional and well-organized building environment
  • Support the planning and execution of internal and external events, including pre-meeting coordination
  • Oversee daily cleaning and maintenance operations within the building
  • Manage team members, including team development and performance oversight
  • Monitor daily operations and working conditions for all team members, including staff with disabilities
  • Coordinate closely with outsourced service providers to ensure service quality and compliance
  • Manage general affairs and office operations for both Tokyo and Osaka offices
  • Lead and develop a team of administrative staff
  • Manage office supplies and printed materials, including business cards and company envelopes
  • Oversee contracts and administrative processes related to legal matters
  • Manage vendor relationships and service contracts
  • Develop and maintain Business Continuity Plans
  • Collaborate closely with the Facility Manager on operational matters
  • Oversee the maintenance and overall management of the office building
  • Develop and execute mid- to long-term maintenance plans (e.g., 5-year plans)
  • Work closely with business units and brands to provide guidance on facility-related projects
  • Develop office and facility strategies that support business growth, including corporate and retail environments
  • Lead and manage office construction and renovation projects
  • Plan and optimize office space utilization, resources, and workplace improvements
  • Provide support and advisory services for construction and renovation of retail stores and boutiques
  • Promote sustainability initiatives in collaboration with functional leaders
  • Plan and execute social contribution and corporate responsibility activities

Requirements:

  • Fluency in Japanese and business-level proficiency in English
  • Hands-on experience managing facilities-related projects
  • Proven experience working with senior stakeholders, both in Japan and internationally
  • Facilities management experience within a global or multinational organization
  • Demonstrated experience managing and leading teams
What we offer:
  • 健康保険
  • 厚生年金保険
  • 雇用保険
  • 土曜日
  • 日曜日
  • 祝日

Additional Information:

Job Posted:
February 17, 2026

Expiration:
April 29, 2026

Employment Type:
Fulltime
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