Hr coordinator - timekeeping specialist Job at American Nursing Care (Tacoma)

Hr Coordinator - Timekeeping Specialist

As our HR Coordinator - Timekeeping Specialist, you will ensure the timely and a...

Location

United States , Tacoma

Salary:

26.06 - 36.81 USD / Hour

American Nursing Care

Expiration Date

Until further notice

Requirements

High School Diploma / GED and 3 years of relevant experience, OR an Associate's degree / Bachelor's degree and 1 year of relevant experience
Excellent communication (written and verbal), organizational, and problem-solving skills

Job Responsibility

Submit edit logs to National payroll, monitor for completeness, and resolve discrepancies
Coordinate with schedulers and staff on schedule changes and waived premiums, proactively identifying and resolving issues
Monitor and edit employee vacation/PTO requests within the Kronos system
Conduct audits of time entry data, reports, and processing functions
Serve as a point of contact for time entry audits prior to payroll processing
May serve as Kronos scheduler for assigned departments

What we offer

medical
prescription drug
dental
vision plans
life insurance
paid time off (full-time benefit eligible team members may receive a minimum of 14 paid time off days, including holidays annually)
tuition reimbursement
retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings

Fulltime

Payroll Coordinator / Timekeeping Specialist

Are you detail-oriented, deadline-driven, and energized by fast-paced work? Our ...

Location

United States , Cedar Rapids

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in payroll, timekeeping, HR support, or high-volume data entry preferred
Strong attention to detail and ability to identify errors quickly
Excellent communication skills, both written and verbal
Ability to work in a fast-paced environment and meet strict deadlines
Comfortable with technology and learning new payroll or timekeeping systems
Availability to work 50–60 hours per week, including occasional Saturdays (required)

Job Responsibility

Respond to payroll-related questions and provide exceptional support to employees and supervisors
Review, identify, and follow up on payroll discrepancies in a timely manner
Enter and update PTO, per diem pay, and other variable pay items
Perform high-volume data entry of employee timecards with strong attention to detail
Collaborate with HR, supervisors, and accounting teams to ensure accurate payroll processing
Maintain confidentiality and follow company policies and payroll best practices

What we offer

Overtime available
Work with a supportive team in a stable, well-established organization
Opportunity to build and grow your payroll expertise
Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Fulltime

Hr Specialist

We are looking for an HR Specialist to join a services organization in Greenvill...

Location

United States , Greenville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in human resources administration, onboarding, payroll support, or a closely related function
Working knowledge of HRIS platforms and comfort entering and validating employee data in multiple systems
Strong attention to detail with the ability to manage sensitive information accurately and confidentially
Effective written and verbal communication skills when assisting clients, employees, and internal stakeholders
Ability to organize competing priorities, meet deadlines, and maintain consistency in a fast-paced environment
Familiarity with employee records handling and compliance expectations within regulated or privacy-sensitive settings, including HIPAA-aware environments.

Job Responsibility

Coordinate the onboarding process for new employees by collecting required hiring documents and confirming all materials are complete
Review submitted paperwork carefully to identify missing details, inconsistencies, or compliance concerns before processing
Enter employee information into HRIS, payroll, and timekeeping platforms with a high degree of accuracy and timeliness
Communicate with clients and new employees to resolve documentation questions and provide clear guidance on onboarding requirements
Maintain organized and confidential employee records in accordance with company standards and applicable privacy expectations
Support payroll and human resources teams by ensuring employee data is updated and available for downstream processing needs
Track onboarding deadlines and follow up promptly to help ensure all hiring steps are completed on schedule.

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

HR Specialist

Do you love finding great talent and creating standout first impressions? We’re ...

Location

United States , York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in human resources administration, preferably in a manufacturing setting
Proficiency with HRIS (Human Resources Information Systems)
Strong knowledge of onboarding processes and employee relations
Familiarity with payroll systems and benefits administration
Excellent organizational and documentation skills
Effective communication and interpersonal skills
Ability to work onsite and adapt to a fast-paced environment.

Job Responsibility

Lead full-cycle recruiting for manufacturing and support roles, including: Posting jobs, reviewing resumes, and conducting interviews
Partnering with hiring managers to identify the right talent quickly
Drive a smooth, engaging onboarding experience that sets new hires up for success
Coordinate pre-employment processes, orientations, and training schedules
Ensure all new-hire documentation is completed accurately and on time
Maintain organized employee files, training records, and onboarding materials
Serve as a welcoming and knowledgeable point of contact for new employees
Support benefits enrollment, payroll setup, and timekeeping during onboarding
Track timecards and assist with payroll compliance
Collaborate with manufacturing leadership to align workforce needs with hiring strategies.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Operations Specialist, Total Rewards & HR Operations

Provides administrative and operational support to two senior HR leaders: the Se...

Location

United States of America , Brighton

Salary:

23.06 - 32.29 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

Bachelor's degree and 1 year of experience in a business operation or administrative role required
or equivalent combination of education and experience
Adept at learning new technologies to perform data entry, manage calendars, and creating reports required
Basic knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) required
Strong time-management and organizational skills required
Excellent written and verbal communication skills required

Job Responsibility

Provides comprehensive administrative support to the Senior Directors and departmental leaders, including calendar coordination, meeting management, correspondence, and preparation of documents, presentations, and reports
Coordinates team meetings, project work sessions, and ad hoc leadership gatherings, ensuring timely follow-up and execution of action items
Prepares materials and documentation to support operational initiatives, program updates, and strategic activities across both Total Rewards and HR Operations/Compensation
Serves as a liaison to internal stakeholders, ensuring timely communication and coordination between units
Supervises two part-time administrative/Benefits Assistant II positions responsible for front desk operations and general customer service
Ensures consistent coverage, maintains staffing schedules, oversees training, and monitors service quality
Serves as back-up for front-desk and customer service functions, providing information and guidance on benefits, HR processes, and departmental procedures
Acts as departmental timekeeper, ensuring accurate and timely entry of employee time and attendance, tracking vacation balances, and monitoring compliance training completion
Coordinates onboarding and offboarding processes for staff across both functional areas, including submission of Personnel Action Forms (PAFs), system access requests, and building access coordination
Assists with maintaining departmental organizational charts, distribution lists, and staff records

Fulltime

Payroll Specialist

We are looking for a Payroll Specialist to support daily payroll and human resou...

Location

United States , Hopkins

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in payroll administration, with strong understanding of full-cycle payroll processing
Hands-on experience handling multi-state payroll and payroll review in a high-accuracy environment
Knowledge of prevailing wage payroll requirements and related documentation practices
Experience using Paylocity or a similar payroll system, along with exposure to separate timekeeping software
Familiarity with benefits administration, including employee benefit orientation and post-payroll deduction coordination
Ability to manage confidential HR and payroll information with discretion and sound judgment
Strong attention to detail, organizational skills, and the ability to balance routine operations with time-sensitive deadlines

Job Responsibility

Manage full-cycle bi-weekly payroll for approximately 105 W-2 employees, ensuring timely and accurate processing from time review through final submission
Validate employee hours using separate timekeeping records, including clock data and GPS-based jobsite verification, and reconcile information before it is entered into the payroll platform
Administer payroll tasks related to prevailing wage assignments, including required state or county documentation and detailed review of wage compliance information
Audit payroll entries transferred into Paylocity, resolve discrepancies, and confirm all earnings, deductions, and classifications are correct prior to completion
Complete post-payroll activities such as 401(k) funding coordination and other follow-up items tied to each payroll cycle
Provide day-to-day human resources support across recruiting, new employee onboarding, employee separations, disciplinary documentation, and general employee relations needs
Guide employees through benefit offerings and orientation materials, directing complex coverage questions to the appropriate benefit support resources when needed
Maintain HR compliance efforts by assisting with projects such as annual I-9 reviews, job description updates, and driver qualification file audits
Support ongoing operational continuity during a contract coverage period by keeping payroll and HR processes organized, responsive, and consistent

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Spanish Bilingual Human Resources/Payroll Specialist

We are looking for a Spanish Bilingual Human Resources/Payroll Specialist to joi...

Location

United States , Chicago

Salary:

26.00 - 28.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience processing full-cycle payroll in a high-volume environment
Background handling multi-state payroll and maintaining accuracy across varying pay and labor requirements
Proficiency with payroll and HR systems such as ADP Workforce Now and timekeeping platforms
Working knowledge of HR administration, including onboarding, employee records management, and policy support
Familiarity with leave and compliance requirements, including FMLA, OSHA, I-9 documentation, and workers’ compensation processes
Ability to manage sensitive employee information with professionalism, discretion, and attention to detail
Experience supporting disciplinary action processes and employee relations matters in alignment with company policy

Job Responsibility

Process weekly payroll accurately and on schedule while maintaining reliable timekeeping and attendance data
Manage employee lifecycle administration, including onboarding, status changes, personnel file updates, and offboarding documentation
Coordinate orientation sessions for new employees to help them understand workplace policies, benefits, and expectations
Administer employee benefits and help ensure programs are applied consistently and in accordance with company guidelines
Maintain HR records and support compliance with required employment documentation, including I-9 forms, workers’ compensation files, and other regulatory materials
Prepare attendance and workforce reports for management by tracking associate records and identifying relevant trends or discrepancies
Partner with staff and leadership to organize meetings and communication sessions that reinforce company policies and operational practices
Support the rollout and day-to-day administration of HR policies, procedures, training initiatives, performance reviews, and employee feedback programs
Respond promptly to employee questions, concerns, and workplace issues, including support for corrective action processes when needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Assistant Controller/Payroll Specialist

We are looking for an Assistant Controller/Payroll specialist to support a renew...

Location

United States , Pittsford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience managing end-to-end payroll for multi-state employee populations on a recurring weekly schedule
Strong knowledge of prevailing wage regulations, including wage determinations, fringe benefit treatment, certified payroll, and related compliance requirements
Hands-on familiarity with Paychex or similar payroll platforms used in complex payroll environments
Background in accounting or controllership functions, including exposure to month-end close, general ledger work, and financial reporting
Ability to support audits and maintain well-documented processes that stand up to regulatory or financial review
Understanding of labor compliance standards and experience responding to payroll-related inquiries with clear supporting records
Strong attention to detail and the ability to balance payroll ownership with special projects in a fast-moving environment

Job Responsibility

Lead weekly payroll processing for salaried, hourly, and field employees working across multiple locations and states
Administer payroll activities in Paychex, ensuring employee data, earnings, deductions, and time records are accurate and up to date
Apply prevailing wage requirements by reviewing labor classifications, geographic wage rules, fringe allocations, overtime calculations, and shift-related pay practices
Prepare, review, and submit certified payroll reports while maintaining documentation that supports regulatory and audit readiness
Coordinate with HR and operational leaders to confirm job codes, worker classifications, and timekeeping details before payroll is finalized
Support accounting operations through selected controller-level tasks such as general ledger activities, month-end close support, and financial reporting assistance
Contribute to audit preparation by organizing payroll and accounting records and helping address compliance-related questions, including labor and financial reviews
Participate in finance improvement initiatives, which may include evaluating payroll-related tools, strengthening expense documentation practices, and assisting with accounting process enhancements

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

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Hr coordinator - timekeeping specialist

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