Hr Coordinator - Timekeeping Specialist Job at American Nursing Care (Tacoma)

Hr coordinator - timekeeping specialist

This critical role ensures the timely and accurate processing of employee payrol...

Location

United States , Tacoma

Salary:

26.06 - 36.81 USD / Hour

American Nursing Care

Expiration Date

Until further notice

Requirements

Three years of recent experience in payroll
Experience with automated timekeeping systems, preferably Kronos
Proficiency in Microsoft Excel and report-writing software
Strong understanding of payroll practices, standards, and regulatory requirements
Excellent communication (written and verbal), organizational, and problem-solving skills
Ability to work independently and as part of a team
Ability to maintain strict confidentiality
Ability to perform accurate mathematical calculations

Job Responsibility

Maintain and process Kronos edit logs for assigned departments, ensuring accuracy and compliance with pay practices and regulations
Submit edit logs to National payroll, monitor for completeness, and resolve discrepancies
Assist management with pay group changes, department transfers, and schedule adjustments
Coordinate with schedulers and staff on schedule changes and waived premiums, proactively identifying and resolving issues
Monitor and edit employee vacation/PTO requests within the Kronos system
Provide training and guidance to staff on accurate time entry and Kronos system features
Conduct audits of time entry data, reports, and processing functions
Serve as a point of contact for time entry audits prior to payroll processing
May serve as Kronos scheduler for assigned departments

What we offer

medical
prescription drug
dental
vision plans
life insurance
paid time off
tuition reimbursement
retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings

Fulltime

Hr Specialist

We are looking for an HR Specialist to join a services organization in Greenvill...

Location

United States , Greenville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in human resources administration, onboarding, payroll support, or a closely related function
Working knowledge of HRIS platforms and comfort entering and validating employee data in multiple systems
Strong attention to detail with the ability to manage sensitive information accurately and confidentially
Effective written and verbal communication skills when assisting clients, employees, and internal stakeholders
Ability to organize competing priorities, meet deadlines, and maintain consistency in a fast-paced environment
Familiarity with employee records handling and compliance expectations within regulated or privacy-sensitive settings, including HIPAA-aware environments.

Job Responsibility

Coordinate the onboarding process for new employees by collecting required hiring documents and confirming all materials are complete
Review submitted paperwork carefully to identify missing details, inconsistencies, or compliance concerns before processing
Enter employee information into HRIS, payroll, and timekeeping platforms with a high degree of accuracy and timeliness
Communicate with clients and new employees to resolve documentation questions and provide clear guidance on onboarding requirements
Maintain organized and confidential employee records in accordance with company standards and applicable privacy expectations
Support payroll and human resources teams by ensuring employee data is updated and available for downstream processing needs
Track onboarding deadlines and follow up promptly to help ensure all hiring steps are completed on schedule.

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

HR Specialist

Do you love finding great talent and creating standout first impressions? We’re ...

Location

United States , York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in human resources administration, preferably in a manufacturing setting
Proficiency with HRIS (Human Resources Information Systems)
Strong knowledge of onboarding processes and employee relations
Familiarity with payroll systems and benefits administration
Excellent organizational and documentation skills
Effective communication and interpersonal skills
Ability to work onsite and adapt to a fast-paced environment.

Job Responsibility

Lead full-cycle recruiting for manufacturing and support roles, including: Posting jobs, reviewing resumes, and conducting interviews
Partnering with hiring managers to identify the right talent quickly
Drive a smooth, engaging onboarding experience that sets new hires up for success
Coordinate pre-employment processes, orientations, and training schedules
Ensure all new-hire documentation is completed accurately and on time
Maintain organized employee files, training records, and onboarding materials
Serve as a welcoming and knowledgeable point of contact for new employees
Support benefits enrollment, payroll setup, and timekeeping during onboarding
Track timecards and assist with payroll compliance
Collaborate with manufacturing leadership to align workforce needs with hiring strategies.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Operations Specialist, Total Rewards & HR Operations

Provides administrative and operational support to two senior HR leaders: the Se...

Location

United States of America , Brighton

Salary:

23.06 - 32.29 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

Bachelor's degree and 1 year of experience in a business operation or administrative role required
or equivalent combination of education and experience
Adept at learning new technologies to perform data entry, manage calendars, and creating reports required
Basic knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) required
Strong time-management and organizational skills required
Excellent written and verbal communication skills required

Job Responsibility

Provides comprehensive administrative support to the Senior Directors and departmental leaders, including calendar coordination, meeting management, correspondence, and preparation of documents, presentations, and reports
Coordinates team meetings, project work sessions, and ad hoc leadership gatherings, ensuring timely follow-up and execution of action items
Prepares materials and documentation to support operational initiatives, program updates, and strategic activities across both Total Rewards and HR Operations/Compensation
Serves as a liaison to internal stakeholders, ensuring timely communication and coordination between units
Supervises two part-time administrative/Benefits Assistant II positions responsible for front desk operations and general customer service
Ensures consistent coverage, maintains staffing schedules, oversees training, and monitors service quality
Serves as back-up for front-desk and customer service functions, providing information and guidance on benefits, HR processes, and departmental procedures
Acts as departmental timekeeper, ensuring accurate and timely entry of employee time and attendance, tracking vacation balances, and monitoring compliance training completion
Coordinates onboarding and offboarding processes for staff across both functional areas, including submission of Personnel Action Forms (PAFs), system access requests, and building access coordination
Assists with maintaining departmental organizational charts, distribution lists, and staff records

Fulltime

New

Accounting Specialist

We are looking for an Accounting Specialist to join our team in Holland, Michiga...

Location

United States , Holland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts payable, accounts receivable, or a comparable accounting support position
Practical, hands-on proficiency with QuickBooks Desktop is required
Demonstrated experience performing account reconciliations with a strong focus on accuracy
Strong working knowledge of Microsoft Excel and other Microsoft Office applications
Excellent written and verbal communication skills for interacting with internal and external stakeholders
Ability to manage competing priorities, meet deadlines, and handle sensitive information with discretion

Job Responsibility

Oversee incoming invoices, confirm appropriate approvals, and coordinate timely payment processing for vendors
Administer customer billing activities, record incoming payments, and follow up on outstanding balances to support healthy cash flow
Complete reconciliations for bank accounts, credit cards, and other financial records to ensure accuracy across transactions
Investigate variances involving supplier statements, client accounts, and ledger activity, and take action to resolve discrepancies promptly
Maintain organized accounting documentation and ensure financial information is updated accurately within company records
Assist with period-end close tasks by preparing supporting information and contributing to routine financial reporting
Use QuickBooks Desktop to input, monitor, and balance accounting data across payables, receivables, and general transactions
Provide administrative support to the HR Manager, including payroll timekeeping coordination, record maintenance, and related follow-up
Communicate with internal teams, vendors, and customers to address questions related to invoices, payments, and account status
Identify opportunities to streamline accounting and administrative workflows for greater efficiency and consistency

What we offer

medical, vision, dental, and life and disability insurance
enrollment in our company 401(k) plan

Fulltime

Payroll Specialist

We are looking for a Payroll Specialist to join an insurance organization in Bud...

Location

United States , Budd Lake

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience handling full-cycle payroll in a high-volume environment of more than 500 employees
Strong working knowledge of multi-state payroll regulations, payroll taxes, garnishments, and year-end reporting requirements
Hands-on experience with payroll platforms such as UKG Pro and Workday
Ability to analyze payroll data, identify discrepancies, and complete reconciliations with a high degree of accuracy
Proficiency in Microsoft Excel for payroll reporting, data review, and ad hoc analysis
Effective communication skills with the ability to explain payroll matters clearly and respond to employee questions professionally
Experience collaborating with payroll vendors, accounting teams, auditors, and other internal stakeholders.

Job Responsibility

Manage end-to-end payroll processing for a large employee population, ensuring each pay cycle is completed accurately and on schedule
Prepare and validate payroll data files for submission to the payroll vendor, resolving discrepancies before final processing
Review timekeeping information for completeness and accuracy, then coordinate any corrections related to pay, benefits, disability, or retirement deductions
Audit employee tax profiles, address updates, and garnishment entries to support compliance with federal, state, and local requirements
Respond to employee payroll inquiries and investigate issues through resolution with a high level of service and professionalism
Reconcile payroll results, generate recurring and ad hoc reports, and partner with accounting to address outstanding variances or reconciling items
Maintain payroll records, processing documentation, and required government-related files for tax and unemployment reporting purposes
Process historical adjustments such as prior-period corrections, tax location updates, repayment entries, workers’ compensation changes, and W-2c requests when needed
Support payroll controls, audit requests, year-end validation activities, and continuous improvement efforts, including reporting and process updates tied to HR systems such as UKG Pro and Workday.

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Fulltime

Manager, Unit and Faculty Support

Location

United States , Boston

Salary:

Not provided

HBS

Expiration Date

Until further notice

Requirements

High School Diploma, GED, or equivalent is required
5+ years of directly related and specific experience in program delivery or similar is required
Education beyond high school may count toward experience
Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is a must

Job Responsibility

Manage the day-to-day administrative operations of assigned faculty units, ensuring smooth delivery of unit activities and faculty support
Partner with Unit Heads and faculty to understand needs and ensure appropriate administrative support is in place
Advise faculty on effective utilization of support staff, including communication, scope of work, and best practices
Support faculty through key career milestones (e.g., onboarding, promotion reviews, transitions, retirements)
Maintain strong, visible relationships with faculty and staff to ensure a high level of service and responsiveness
Directly supervise Faculty Support Specialists (FSSs) and Unit Coordinators assigned to supported units
Conduct regular check-ins, provide coaching, and complete annual performance evaluations
Support performance management processes, including feedback, development planning, and addressing performance concerns in partnership with HR
Monitor workloads and assignments to ensure equitable distribution and effective coverage
Serve as a point of escalation for day-to-day service issues and help resolve challenges in a timely manner

What we offer

Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Support for families and caregivers
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks

Fulltime

Payroll Specialist

We are looking for a Payroll Specialist to support daily payroll and human resou...

Location

United States , Hopkins

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in payroll administration, with strong understanding of full-cycle payroll processing
Hands-on experience handling multi-state payroll and payroll review in a high-accuracy environment
Knowledge of prevailing wage payroll requirements and related documentation practices
Experience using Paylocity or a similar payroll system, along with exposure to separate timekeeping software
Familiarity with benefits administration, including employee benefit orientation and post-payroll deduction coordination
Ability to manage confidential HR and payroll information with discretion and sound judgment
Strong attention to detail, organizational skills, and the ability to balance routine operations with time-sensitive deadlines

Job Responsibility

Manage full-cycle bi-weekly payroll for approximately 105 W-2 employees, ensuring timely and accurate processing from time review through final submission
Validate employee hours using separate timekeeping records, including clock data and GPS-based jobsite verification, and reconcile information before it is entered into the payroll platform
Administer payroll tasks related to prevailing wage assignments, including required state or county documentation and detailed review of wage compliance information
Audit payroll entries transferred into Paylocity, resolve discrepancies, and confirm all earnings, deductions, and classifications are correct prior to completion
Complete post-payroll activities such as 401(k) funding coordination and other follow-up items tied to each payroll cycle
Provide day-to-day human resources support across recruiting, new employee onboarding, employee separations, disciplinary documentation, and general employee relations needs
Guide employees through benefit offerings and orientation materials, directing complex coverage questions to the appropriate benefit support resources when needed
Maintain HR compliance efforts by assisting with projects such as annual I-9 reviews, job description updates, and driver qualification file audits
Support ongoing operational continuity during a contract coverage period by keeping payroll and HR processes organized, responsive, and consistent

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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Hr Coordinator - Timekeeping Specialist

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Hr Coordinator - Timekeeping Specialist

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