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Robert Half Logo Robert Half · Human Resources

HR Coordinator - Leave Administration

United States, Brentwood · Job Posted February 10, 2026
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Job Description

We are looking for an experienced HR Coordinator with expertise in Leave Administration to join our team in Brentwood, Tennessee. This position offers a long-term contract opportunity and requires a candidate who is detail-oriented and knowledgeable about leave policies and procedures. The ideal candidate will thrive in a collaborative environment while efficiently managing leave-related communications, records, and compliance.

Job Responsibility

  • Facilitate communication with employees regarding their leave status, responsibilities, and timelines
  • Coordinate leave benefits with workers’ compensation programs, disability plans, and company policies
  • Work closely with managers to create modified schedules and plan for employees' return to work
  • Ensure accurate entry of timesheet information and maintain up-to-date records in HR systems
  • Support accommodation requests in compliance with legal and organizational requirements, partnering with HR Business Partners as needed
  • Administer additional time-off programs in alignment with policies and applicable laws
  • Safeguard the confidentiality of medical documentation and ensure proper recordkeeping practices
  • Stay informed about federal, state, and local leave laws to ensure compliance
  • Address leave-related inquiries through ServiceNow and update employee files accordingly
  • Assist in navigating the interactive process for leave administration with professionalism and accuracy

Requirements

  • Minimum of 2 years of experience in human resources, with a focus on leave administration
  • Proficiency in HRIS systems and knowledge of HR compliance regulations
  • Familiarity with multi-state leave policies and procedures is preferred
  • Strong communication skills to address leave-related questions and collaborate with employees and managers
  • Ability to maintain confidentiality and manage sensitive medical documentation securely
  • Experience handling accommodation requests under legal and organizational guidelines
  • Knowledge of applicable federal, state, and local leave laws
  • ServiceNow experience or similar HR case management systems is a plus

Nice to have

  • Familiarity with multi-state leave policies and procedures
  • ServiceNow experience or similar HR case management systems

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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