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HR Assistant

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MDPI

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Location:
Poland , Kraków

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Category:
Human Resources

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Join our expanding HR team as an HR Assistant, where you’ll play a key role in keeping our people operations running smoothly in a dynamic, global environment. The HR Assistant supports the HR Business Partner in the day-to-day HR operations and employment-related activities. The role ensures smooth execution of HR processes, assists with various employee lifecycle activities, and ensures efficient coordination within the HR team, contributing to a well-functioning and efficient HR environment. This is a fully in-office role based in Kraków.

Job Responsibility:

  • Maintaining accurate and up-to-date information in the HR system and related databases
  • Organizing, compiling, and updating company personnel records and documentation
  • Preparing and managing legal HR paperwork, including employment contracts, annexes, and other employment-related documents
  • Handling day-to-day employee requests and inquiries, ensuring timely and professional support
  • Providing administrative assistance throughout the employee lifecycle, including on-boarding, benefits coordination, and documentation handling
  • Supporting payroll preparation by assisting in collecting and verifying relevant data (absences, leaves, benefit input etc.)
  • Review and respond to official documentation and claims (e.g. bank inquiries, employment statements) in consultation with HR BP
  • Maintaining confidentiality and data accuracy across all HR records and processes
  • Supporting the daily HR Operations by adhering to the established internal processes, policies as well as legal requirements
  • Supporting recruitment activities at the final stages, such as tracking candidates at the offer stage and ensuring smooth transition to on-boarding
  • Contributing to various HR projects and provide support to senior HR colleagues as needed

Requirements:

  • Bachelor’s degree in Human Resources or a related field (e.g., humanities, management, law)
  • 2+ years of experience as an HR Assistant, HR Administrator, or in a similar role
  • Strong command of English and Polish (C1 level or higher)
  • Excellent time-management and organizational skills
  • Ability to prioritize tasks effectively and communicate clearly
  • Proactive and independent approach to work
  • Ability to learn quickly and adapt effectively
  • Exceptional attention to detail
  • High level of discretion and commitment to confidentiality
  • Strong problem-solving skills
  • Proficiency in Microsoft Office 365
  • Understanding of HR processes and practices, along with foundational knowledge of labor law
  • Experience in contract management
What we offer:
  • Private medical care (fully covered)
  • MultiSport card (partially covered)
  • Team building activities
  • Working in an international environment
  • Contributing to the academic community

Additional Information:

Job Posted:
January 03, 2026

Work Type:
On-site work
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