HR Assistant

• Post job openings and coordinate interviews with candidates and hiring managers
• Launch and track onboarding tasks
• ensure new-hire files are complete, accurate, and compliant
• Serve as a primary Paylocity administrator
• Maintain employee records and self-service portals
• provide basic system support to staff
• Assist with payroll batches and employee data changes as needed
• Enroll new hires in benefit plans and process qualifying life events
• Review and audit monthly insurance invoices
• work with vendors and benefits administrators to resolve discrepancies
• Track training completions, anniversaries, key control logs, and assessments
• Build HR reports, charts, and process maps to support leadership and annual review cycles
• Coordinate trainings, staff meetings, and events (rooms, A/V, catering, materials)
• Prepare and deliver quarterly HR updates and presentations
• Support adherence to HR policies and procedures
• Maintain strict confidentiality and best-practice documentation for all HR records

• 2+ years of experience in HR, HRIS, or business administration preferred
• Coursework or exposure to compliance/employment law is a plus
• MediClear or equivalent HIPAA certification (Required)
• Strong Excel and reporting skills
• Comfortable working in HRIS/ATS platforms (Paylocity experience a plus)
• Fluent in English with the ability to write clear policies/procedures and present to groups
• Highly detail-oriented, organized, and reliable with excellent follow-through
• Strong judgment, discretion, and ability to prioritize multiple deadlines while maintaining confidentiality

Additional languages are a plus

• Broad, hands-on exposure across recruiting, HRIS, benefits, and analytics
• Opportunity to drive process improvements and share insights through quarterly presentations
• Collaborative, values-driven team with room to grow your HR career