Hr and office coordinator

• Coordinate logistics for new hires (onboarding) and assist with processing exit paperwork (offboarding)
• Schedule interviews, post job openings to boards, and correspond with candidates to ensure a positive candidate experience
• Act as a liaison for basic employee inquiries and assist with data entry, report requests, and invoice reconciliation
• Lead the execution of all agency-wide training for both new hires and internal teams
• Contribute to keeping the employee handbook up to date by flagging outdated sections and formatting new policy drafts
• Maintain digital and physical employee files, ensuring all documents (I-9s, contracts, performance reviews, updated policy acknowledgments, etc.) are up to date and compliant
• Draft internal communications to help explain policy changes to the team in a clear, friendly way
• Greet clients/visitors and manage incoming mail, packages, and deliveries
• Monitor and restock office and kitchen supplies and coordinate recurring vendor deliveries
• Assist in planning agency-wide events, outings, and employee milestone celebrations, as requested
• Keep the office in the loop by managing the internal calendar and preparing general announcements to be sent agency-wide

• Bachelor’s degree in human resources or business administration, or comparable work experience in a relevant field
• At least two years of direct experience in human resources required
• Proven success handling confidential and sensitive information
• Knowledge of (or willingness to learn about) data protection (e.g., ISO 27001, GDPR) and maintaining confidentiality
• Strong computer skills, including expertise in Microsoft Suite and Google Drive
• Detail-oriented and comfortable working in a collaborative environment
• Ability to prioritize workload and effectively manage timelines and deadlines
• Be primarily physically present in the office during core business hours
• Lift and move office supplies, packages, and event materials weighing up to 25 lb.
• Conduct frequent movement throughout the office
• Remain in a stationary position for extended periods while performing data entry and administrative tasks at a computer

additional office administration experience is a plus

• Competitive salary
• Comprehensive benefits package (health, dental, vision, 401k, etc.)
• Supportive and collaborative team environment
• Ongoing training and professional development opportunities