HR Administrative Coordinator Job at Robert Half (Oakland)

Administrative Operations & HR Coordinator

We are looking for a highly organized and detail-oriented Administrative Operati...

Location

United States , Rogers

Salary:

80000.00 - 100000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

4+ years of executive support experience or similar (office management, HR coordination, or across sales operations)
Strong proficiency in Microsoft Excel and Smartsheet (or similar project tracking/ reporting tools)
Excellent organizational and communication skills
Ability to manage multiple priorities with attention to detail
High level of professionalism and discretion
Experience with benefits administration and HR compliance
Familiarity with marketing and sales processes, including co-op advertising, promotions, and customer programs

Job Responsibility

Coordinate and manage executive and corporate calendars, ensuring meetings are scheduled and follow-up actions are tracked effectively
Act as a point of contact between leadership and cross-functional teams, handling sensitive matters with professionalism and discretion
Monitor and manage manufacturer programs, pricing updates, and sales initiatives to support business operations
Prepare accurate sales reports and dashboards to aid decision-making processes and maintain organizational transparency
Oversee project tracking tools, providing regular status updates and ensuring timelines are met
Administer employee benefits, including health insurance and retirement plans, while supporting open enrollment and vendor communication
Maintain confidential employee records and ensure compliance with employment policies and procedures
Update and communicate changes to the Employee Handbook, ensuring staff are informed of new policies
Facilitate onboarding and offboarding processes, including training coordination and benefits documentation
Identify inefficiencies in workflows and implement process improvements to enhance operational consistency

What we offer

401(k) w/ company match
bonus in the form of profit sharing
Medical insurance
Health Savings Account
Flexible PTO + Paid Holidays

Senior Administrative Assistant (Administrative Support Assistant III) - Tech HR Consulting

Senior Administrative Assistant (Administrative Support Assistant III) - Tech HR...

Location

United States , McLean, Virginia; Richmond, Virginia

Salary:

80900.00 - 92300.00 USD / Year

Capital One

Expiration Date

Until further notice

Requirements

High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Job Responsibility

Manage daily calendars for multiple leaders, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
Serve as a guide and point of contact for other administrative staff within the organization, fostering a high-performing, team-oriented environment and sharing best practices
Prepare professional business communication documents including memos, letters, and emails
Build and maintain good business relationships with executives and administrative staff across the organizations
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
Promote a fun and team-oriented work environment

What we offer

health
financial
other benefits supporting total well-being

Fulltime

New

Hr Coordinator

Our client in the construction industry is seeking a detail-oriented and organiz...

Location

United States , Poway

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of human resources or administrative experience, preferably in construction, trades, or a related industry
Strong understanding of HR administrative processes and employee records management
Excellent communication and interpersonal skills
High attention to detail and strong organizational abilities
Proficiency in Microsoft Office Suite and HRIS systems
Ability to handle sensitive information with discretion and professionalism
Knowledge of employment law, compliance practices, and benefits administration preferred
Experience supporting a field-based or multi-site workforce
Familiarity with payroll support, safety documentation, or credential tracking
Associate’s or bachelor’s degree in Human Resources, Business Administration, or related field preferred

Job Responsibility

Support daily human resources operations, including onboarding, offboarding, and employee file maintenance
Assist with recruiting coordination, interview scheduling, and candidate communications
Maintain HR records and ensure data accuracy in HRIS and personnel systems
Help administer employee benefits, leave tracking, and payroll-related documentation
Respond to employee questions regarding policies, procedures, and HR programs
Support compliance with employment laws, internal policies, and workplace safety requirements
Prepare HR reports, correspondence, and other administrative documentation
Assist with new employee orientation and training coordination
Partner with hiring managers and internal departments to support workforce needs
Help coordinate employee engagement initiatives, events, and communications

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

New

HR Coordinator

Robert Half is working with a well-established and highly respected professional...

Location

United States , Foster City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Human Resources, Business Administration, or a related field preferred
1–3 years of Human Resources, HR Coordinator, Recruiting Coordinator, or related experience
Knowledge of HR best practices and employment laws
Experience working with HRIS platforms and Microsoft Office Suite
Strong organizational skills with exceptional attention to detail
Excellent written and verbal communication abilities
Ability to manage multiple priorities while maintaining confidentiality
Professional, customer-focused approach to employee interactions

Job Responsibility

Coordinate all aspects of employee onboarding and offboarding, ensuring a seamless employee experience
Prepare and maintain employee records, personnel files, and HR documentation while ensuring data accuracy and confidentiality
Assist with new hire orientation, benefits enrollment, and employee communications
Support recruitment efforts by scheduling interviews, coordinating candidate communications, and managing applicant tracking systems
Process employee status changes, including promotions, transfers, compensation updates, and terminations
Serve as a primary point of contact for employee questions regarding HR policies, benefits, and general employment matters
Assist with benefits administration, open enrollment activities, and vendor communications
Support payroll processing by maintaining accurate employee data and coordinating with payroll providers
Generate HR reports and maintain workforce data within the HRIS system
Ensure compliance with federal, state, and local employment regulations

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Hr Coordinator

Robert Half is working with a well-established and highly respected professional...

Location

United States , Redwood City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Human Resources, Business Administration, or a related field preferred
1–3 years of Human Resources, HR Coordinator, Recruiting Coordinator, or related experience
Knowledge of HR best practices and employment laws
Experience working with HRIS platforms and Microsoft Office Suite
Strong organizational skills with exceptional attention to detail
Excellent written and verbal communication abilities
Ability to manage multiple priorities while maintaining confidentiality
Professional, customer-focused approach to employee interactions.

Job Responsibility

Coordinate all aspects of employee onboarding and offboarding, ensuring a seamless employee experience
Prepare and maintain employee records, personnel files, and HR documentation while ensuring data accuracy and confidentiality
Assist with new hire orientation, benefits enrollment, and employee communications
Support recruitment efforts by scheduling interviews, coordinating candidate communications, and managing applicant tracking systems
Process employee status changes, including promotions, transfers, compensation updates, and terminations
Serve as a primary point of contact for employee questions regarding HR policies, benefits, and general employment matters
Assist with benefits administration, open enrollment activities, and vendor communications
Support payroll processing by maintaining accurate employee data and coordinating with payroll providers
Generate HR reports and maintain workforce data within the HRIS system
Ensure compliance with federal, state, and local employment regulations

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Fulltime

New

Hr coordinator

Our client, a rapidly growing AI startup on the Peninsula, is seeking a detail-o...

Location

United States , Redwood City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of HR coordination, HR operations, or people operations experience
Hands-on experience with I-9 administration and employment eligibility verification
Familiarity with U.S. immigration processes, visa sponsorship programs, and work authorization requirements
Strong attention to detail with the ability to manage multiple priorities simultaneously
Experience working with HRIS systems and maintaining confidential employee records
Excellent communication and organizational skills
Ability to thrive in a dynamic startup environment where priorities can shift quickly
Bachelor's degree in Human Resources, Business Administration, or a related field preferred

Job Responsibility

Coordinate and administer all I-9 employment eligibility verification processes, ensuring compliance with federal regulations
Manage E-Verify submissions and maintain accurate employment authorization records
Partner closely with immigration counsel, employees, and internal stakeholders to support visa sponsorship and immigration-related processes, including H-1B, TN, OPT, CPT, and other work authorization programs
Track visa expiration dates, renewals, and immigration milestones to ensure timely action and compliance
Support new hire onboarding activities, including document collection, orientation coordination, and HRIS data management
Maintain employee records and confidential HR documentation with a high level of accuracy
Assist with contractor onboarding, offboarding, and workforce administration
Respond to employee questions regarding onboarding, work authorization, and HR policies
Support audits and reporting related to employment eligibility, immigration, and personnel records
Collaborate with People Operations leadership on process improvements and special projects

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Hr Coordinator

We are looking for an HR Coordinator to support key people operations activities...

Location

United States , Arlington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting onboarding activities within a human resources environment
Working knowledge of HR administration practices and employee documentation processes
Experience coordinating or monitoring background checks as part of the hiring cycle
Familiarity with HRIS platforms and the ability to maintain accurate employee data
Understanding of HR compliance requirements related to hiring and onboarding
Strong organizational skills with the ability to manage multiple tasks and deadlines
High attention to detail and discretion when handling sensitive employee information

Job Responsibility

Coordinate pre-employment and onboarding activities to create a timely and organized start experience for new hires
Manage background screening steps and follow up with candidates, hiring teams, and vendors to keep hiring workflows on schedule
Maintain employee information in HR systems with a high level of accuracy and confidentiality
Prepare, review, and process HR documentation related to new hires, employee records, and routine personnel transactions
Support day-to-day human resources administration by responding to employee questions and directing inquiries appropriately
Help monitor compliance with internal policies and employment-related requirements throughout the onboarding process
Track onboarding progress, identify outstanding items, and provide status updates to relevant stakeholders
Assist with process improvements and administrative tasks that strengthen HR operations and recordkeeping

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

New

Hr coordinator

We are looking for an HR Coordinator to support core human resources operations ...

Location

United States , Bayside

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting employee onboarding and permanent staff coordination in a human resources environment
Working knowledge of HR administration practices, including document management and employee record maintenance
Familiarity with candidate screening processes and the ability to track completion details accurately
Hands-on experience using HRIS platforms to enter, update, and review personnel information
Understanding of HR compliance requirements and the importance of handling confidential information appropriately
Strong organizational skills with the ability to manage multiple tasks, deadlines, and follow-up activities
Effective written and verbal communication skills for interacting with candidates, employees, and internal teams

Job Responsibility

Coordinate pre-employment and onboarding activities for new hires, ensuring required documents are collected, reviewed, and completed on time
Manage background screening steps and follow up with candidates, hiring teams, and vendors to keep hiring processes moving efficiently
Maintain employee information in HR systems and update records with a high level of accuracy and confidentiality
Support day-to-day HR administrative functions, including preparing employment documentation and tracking key onboarding milestones
Monitor compliance-related requirements and help ensure personnel files and hiring records align with organizational and regulatory standards
Communicate clearly with candidates and internal stakeholders to answer questions and provide status updates throughout the onboarding process
Assist with HR reporting, audit preparation, and record verification as needed to support operational readiness

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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HR Administrative Coordinator

Job Description

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