Hr Administrative Assistant, Robert Half

Robert Half

Location:
United States, Bakersfield

Category:
Human Resources

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

The HR Administrative Assistant supports administrative functions with a focus on HR, finance documentation, and general staff support. Temporarily reporting to the Human Resources Director, this role handles daily administrative tasks, ensures timely and accurate paperwork flow, and serves as a support between departments for payroll preparation, onboarding, and accounts payable submissions. The HR Administrative Assistant must be highly organized, detail-oriented, and capable of handling confidential information with professionalism.

Job Responsibility:

Prepare and process HR documentation including onboarding packets, employee changes, terminations, and updates to ADP
Maintain organized and confidential employee files (digital and physical)
Assist with employee support requests related to timekeeping, benefits, and basic HR questions
Generate and distribute post-payroll reports to department Directors
Assist with payroll preparation tasks including data collection and spreadsheet updates (no approval authority)
Submit accounts payable documentation for processing
Process check requests (vouchers) ensuring wet signatures are obtained before submission
Handle honorarium invoicing and assist with initial follow-up for collections
Process and track deposits in coordination with the finance team
Manage inbound and outbound mail distribution
Maintain the organization-wide administrative calendar, ensuring deadlines, meetings, and key HR/finance dates are tracked and communicated
Perform filing, scanning, and recordkeeping for both HR and finance documentation
Maintain administrative checklists and templates to support internal operations
Support organizational efficiency by keeping internal forms and workflows up to date

Requirements:

Minimum of 2 years of administrative experience, preferably with exposure to HR and/or finance functions
High school diploma or GED required
associate or bachelor’s degree preferred
Proficiency in Microsoft Office Suite and Google Workspace
Familiarity with ADP, accounting platforms (e.g., QuickBooks, Bill.com), or document management systems a plus
Exceptional attention to detail and organizational skills
Ability to work independently, meet deadlines, and handle confidential information with discretion
Strong interpersonal and communication skills with a customer service mindset
Commitment to social equity and the mission of the organization

Nice to have:

Familiarity with ADP, accounting platforms (e.g., QuickBooks, Bill.com), or document management systems
Commitment to social equity and the mission of the organization

What we offer:

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
Enrollment in company 401(k) plan

Additional Information:

Job Posted:
June 11, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Hr Administrative Assistant