HR Administration Specialist Job at Baxter (Marsa)

New

HR Administration Specialist

This is where your work makes a difference. At Baxter, we believe every person—r...

Location

Malta , Marsa

Salary:

20000.00 EUR / Year

Baxter

Expiration Date

Until further notice

Requirements

1+ years of experience in HR administration or similar role
Strong organizational skills and attention to detail
Knowledge of HR processes and employment regulations will be considered an asset
Excellent communication and interpersonal skills
Proficiency in Microsoft Office applications
Ability to handle confidential information with discretion

Job Responsibility

Prepare, collect, and verify onboarding documentation for new hires
Maintain and regularly update HR Information System (HRIS), ensuring all employee records are accurate, complete, and compliant with data protection regulations
Assist in drafting HR letters and documents (employment confirmations, contract amendments, etc.)
Ensure proper filing (digital and physical) of employee documents in accordance with company policies
Coordinate training logistics (scheduling sessions, sending invites, tracking attendance)
Ensure all non-regulatory training documentation is properly recorded and stored
Coordinate and manage work permit applications, renewals, and cancellations in line with local regulations
Liaise with government authorities regarding immigration and employment compliance
Track expiry dates and ensure timely renewals of permits and related documentation
Ensure compliance with labour laws and internal HR policies

What we offer

competitive benefits
discretionary bonuses
long-term incentive

Fulltime

Hr Administration Specialist With German - Hr Shared Service Center

Are you passionate about HR operations and ready to make an impact across a glob...

Location

Romania , Bucharest

Salary:

Not provided

Ariston

Expiration Date

Until further notice

Requirements

2-3 years of experience in HR Administration or HR Generalist roles
Proven experience in international shared services environments
Familiarity with HRIS (SAP SuccessFactors preferred) and ticketing tools
Process-driven mindset with strong attention to detail
Excellent planning, customer focus, and problem-solving skills
Fluency in English and German
Comfortable using collaboration tools like MS Teams and SharePoint
Willingness to travel occasionally

Job Responsibility

Manage global HR processes throughout the employee lifecycle: onboarding, changes, offboarding, reporting, contracts, and more
Ensure compliance with HR policies and data protection standards
Act as the first point of contact for HR processes and HR-related questions from employees, managers, and HR colleagues
Provide consistent support and advice on HR policies
Drive process improvements and enhance employee experience
Collaborate with internal and external stakeholders
Maintain and update our HR knowledge base
Work with leading HR technologies, including SAP SuccessFactors, to deliver efficient, data-driven HR services

What we offer

Flexible hours and hybrid work options
Take part in international HR projects and benefit from continuous learning through our development programs
Be part of a global, diverse and collaborative HR community recognized for excellence in service delivery and employee engagement
Unlock career growth opportunities within a global organization that values your potential
An extensive benefits package and a modern centrally located office (near Romana)

Junior HR Administration Specialist

In this role, you will support and take ownership of key HR administrative proce...

Location

Bulgaria , Varna

Salary:

Not provided

myPOS

Expiration Date

Until further notice

Requirements

Secondary education
Undergoing or completed university degree is a plus
Previous administrative or HR-related experience is an advantage
Base knowledge of Bulgarian labour law is an advantage
Ability to work independently and manage assigned tasks
Strong attention to detail and organizational skills
Ability to handle large volumes of documentation
Good communication skills and confidence in interacting with employees
Basic computer literacy (MS Office – Word, Excel, Outlook, Teams)
Written and spoken English

Job Responsibility

Maintain, organize, and update employee personnel files and HR archives
Review and structure existing employee documentation where needed
Coordinate and communicate with employees on HR documentation
Maintain employee labor books
Support hiring, job changes and termination processes by preparing and verifying required documentation
Assist new hire onboarding
Coordinate the sending and receiving of HR documents via courier across company locations
Support the administration of working time, leaves, and absences
Participate in the administration of employee benefits, periodic medical checks and other initiatives
Support additional HR Operations and administrative tasks as required

What we offer

Annual salary reviews, promotions and performance bonuses
myPOS Academy for upskilling and training
Unlimited access to courses on LinkedIn Learning
Annual individual training and development budget
Refer a friend bonus
Teambuilding, social activities and networks on a multi-national level
25 days annual paid leave (+1 day per year up to 30)
Full “Luxury” package health insurance including dental care and optical glasses
Meal vouchers of 102.26 EUR per month
Fully covered Multisport card

HR and Administration Specialist

We are looking for a dedicated HR and Administration Specialist to join our team...

Location

Israel , Or Yehuda

Salary:

Not provided

Rentokil Initial

Expiration Date

Until further notice

Requirements

Bachelor degree in a relevant field
Previous experience in a similar role of 1-3 years
Full proficiency in Microsoft Office and Google applications
High organizational and planning capabilities, with strong attention to detail
Excellent interpersonal skills and a high service orientation
Ability to work both independently and as part of a team
Responsibility, initiative, and motivation

Job Responsibility

Maintain HRIS accuracy, focusing on daily time and attendance management
Support end-to-end recruitment efforts for various organizational levels
Act as the lead point of contact for internal HR-related queries and support
Organize corporate events and employee engagement programs
Ordering office supplies and refreshments
Coordinating maintenance and cleaning services
Managing vendor relationships
Responsibility over portals and associated tasks related to our fleet management
Providing administrative support to various teams and departments within the organization
Collecting and consolidating data

What we offer

1 day a week working from home after the training period

Fulltime

Senior HR Specialist, Global HR Compliance & Talent Acquisition CoE

Plaud is building the next generation intelligence infrastructure and interfaces...

Location

Singapore

Salary:

Not provided

Plaud

Expiration Date

Until further notice

Requirements

Bachelor's degree in Human Resources, Business Administration, or a related field
5 years of progressive HR experience, with at least a year in a regional or global employment compliance or TA CoE function
Proven experience in designing and optimizing recruitment processes
Proven track record of managing employment compliance projects and ensuring adherence to multi-country labor regulations
Excellent written and verbal communication skills in English

Job Responsibility

Serve as a subject matter expert on global employment laws, workforce governance, and regulatory compliance across all countries and territories where Plaud operates
Partner with HRBPs, Legal, and regional People teams to assess, identify, and mitigate employment-related risks in current and new markets
Drive the development, implementation, and periodic review of global and regional employment policies, standards, and compliance frameworks
Provide proactive consultation and training to HR and business leaders on emerging compliance requirements and risk management best practices
Design and continuously enhance global TA frameworks, policies, and playbooks to improve hiring efficiency, productivity, and quality
Lead projects to optimize sourcing strategy, assessment methodologies, and selection tools, ensuring best-in-class candidate experience and hiring outcomes
Partner with Talent Acquisition teams globally to standardize metrics and governance — such as cost-per-hire, time-to-fill, and hiring quality benchmarks
Collaborate with Employer Branding and HR Analytics teams to position Plaud as an employer of choice in the AI and tech sectors through data-driven insights and market intelligence
Facilitate continuous learning initiatives to enhance recruiter and hiring manager capabilities in talent assessment and selection

What we offer

Market-competitive compensation
global exposure
vibrant, creativity-fueled work atmosphere

Fulltime

Hr Specialist

Are you an experienced HR Specialist with strong skills in HR administration? Ar...

Location

Greece , Northern suburbs, Attica

Salary:

Not provided

Randstad

Expiration Date

June 23, 2026

Requirements

1–3 years of professional experience in a similar HR role
Strong communication and organizational skills
High motivation
Professionalism
BSc in Business Administration or related field
Excellent verbal and written communication skills in Greek and English
Strong computer literacy, excellent skills in Excel
Knowledge of Greek labor law and HR compliance requirements

Job Responsibility

Manage administrative tasks related to payroll and employee records, including systems such as Ergani
Assist in end-to-end talent acquisition processes, from job posting to onboarding
Support and coordinate the performance review cycle
Contribute to employer branding strategies and initiatives
Organize internal HR-related events
Prepare and maintain HR reports and dashboards

Fulltime

Hr Specialist

We are seeking an experienced HR Specialist to support key human resources funct...

Location

United States , Bethesda

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of HR experience with focus in one or more specialties
Strong analytical and organizational skills
Working knowledge of HR laws and regulations
Proficiency in HRIS systems and Microsoft Office Suite.

Job Responsibility

Administer employee benefits and support annual open enrollment
Maintain HR records and ensure compliance with legal requirements
Support recruitment efforts by reviewing resumes and scheduling interviews
Coordinate employee training programs and maintain participation records
Assist in payroll and performance management processes.

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training.

Fulltime

HR Specialist

Are you an HR professional who loves supporting employees, staying organized, an...

Location

United States , Dover

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an HR Specialist, HR Coordinator, or HR support role preferred
Strong knowledge of HR processes and best practices
Excellent communication and organizational skills
Comfortable working in HRIS systems and Microsoft Office
Detail-oriented, dependable, and able to handle sensitive information professionally

Job Responsibility

Support employee onboarding, offboarding, and personnel documentation
Assist with benefits administration, employee records, and HR compliance
Serve as a point of contact for employee questions related to HR policies and procedures
Help coordinate recruiting activities, interviews, and onboarding schedules
Maintain HR systems and reports with accuracy and confidentiality

Fulltime

Select Country

HR Administration Specialist

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

HR Administration Specialist

HR Administration Specialist

Hr Administration Specialist With German - Hr Shared Service Center

Junior HR Administration Specialist

HR and Administration Specialist

Senior HR Specialist, Global HR Compliance & Talent Acquisition CoE

Hr Specialist

Hr Specialist

HR Specialist

Our AI answers in your language