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Baxter Logo Baxter · Human Resources

HR Administration Specialist

Malta, Marsa Employment contract 20000.00 EUR / Year · Job Posted June 03, 2026
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Job Description

This is where your work makes a difference. At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond. Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results. Here, you will find more than just a job—you will find purpose and pride.

Job Responsibility

  • Prepare, collect, and verify onboarding documentation for new hires
  • Maintain and regularly update HR Information System (HRIS), ensuring all employee records are accurate, complete, and compliant with data protection regulations
  • Assist in drafting HR letters and documents (employment confirmations, contract amendments, etc.)
  • Ensure proper filing (digital and physical) of employee documents in accordance with company policies
  • Coordinate training logistics (scheduling sessions, sending invites, tracking attendance)
  • Ensure all non-regulatory training documentation is properly recorded and stored
  • Coordinate and manage work permit applications, renewals, and cancellations in line with local regulations
  • Liaise with government authorities regarding immigration and employment compliance
  • Track expiry dates and ensure timely renewals of permits and related documentation
  • Ensure compliance with labour laws and internal HR policies
  • Plan, organize, and execute employee engagement initiatives such as: Team-building activities, Social events, Wellness and culture-focused initiatives
  • Support internal communication related to events and HR initiatives
  • Contribute ideas to improve employee satisfaction, culture, and engagement

Requirements

  • 1+ years of experience in HR administration or similar role
  • Strong organizational skills and attention to detail
  • Knowledge of HR processes and employment regulations will be considered an asset
  • Excellent communication and interpersonal skills
  • Proficiency in Microsoft Office applications
  • Ability to handle confidential information with discretion

What we offer

  • competitive benefits
  • discretionary bonuses
  • long-term incentive
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