HR Administration Specialist

• Prepare, collect, and verify onboarding documentation for new hires
• Maintain and regularly update HR Information System (HRIS), ensuring all employee records are accurate, complete, and compliant with data protection regulations
• Assist in drafting HR letters and documents (employment confirmations, contract amendments, etc.)
• Ensure proper filing (digital and physical) of employee documents in accordance with company policies
• Coordinate training logistics (scheduling sessions, sending invites, tracking attendance)
• Ensure all non-regulatory training documentation is properly recorded and stored
• Coordinate and manage work permit applications, renewals, and cancellations in line with local regulations
• Liaise with government authorities regarding immigration and employment compliance
• Track expiry dates and ensure timely renewals of permits and related documentation
• Ensure compliance with labour laws and internal HR policies
• Plan, organize, and execute employee engagement initiatives such as team-building activities, social events, wellness and culture-focused initiatives
• Support internal communication related to events and HR initiatives
• Contribute ideas to improve employee satisfaction, culture, and engagement

• 1+ years of experience in HR administration or similar role
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office applications
• Ability to handle confidential information with discretion

Knowledge of HR processes and employment regulations will be considered an asset

• competitive benefits
• discretionary bonuses
• long-term incentive