HR & Administration Officer

• Support the full Hire‑to‑Retire process for Belgium and the Netherlands in close collaboration with local and global HR teams
• Manage end‑to‑end recruitment and act as a true HR Business Partner to our management team
• Oversee social declarations and interactions with government agencies, health insurance, and external payroll providers
• Coordinate employee onboarding and offboarding, including contracts, amendments, certificates, and employee files
• Maintain and update HR databases, employee records, and HR policies in coordination with Global HR and Legal
• Handle leave management (vacation, sickness, maternity, etc.) and ensure compliant declarations
• Prepare and verify payroll variables in IFS (absences, overtime, bonuses, etc.)
• Manage performance and evaluation cycles, compensation & benefits, and follow up on career development and training
• Organize employee engagement initiatives such as CSR actions and team‑building events
• Serve as the point of contact for all employee queries and support conflict management when needed
• Coordinate daily office operations including mail handling, supplies, and relationships with service providers
• Manage office facilities, maintenance, health & safety compliance, and sustainability reporting (CO₂ emissions, biannual reports)
• Act as key liaison with the France finance department, ensuring smooth coordination and validation of invoices
• Oversee vendor contracts, office budgets, and financial obligations
• Organize logistics for internal events, onboarding sessions, and corporate gatherings
• Manage IT‑related topics for office devices and phone subscriptions
• Oversee fleet and mobility programs, including vehicle contracts and related expenses
• Maintain internal databases (Alumni, CRM, suppliers, internal contracts) and ensure compliance with firmwide procedures
• Manage insurance plans (group, hospitalization, workplace accident) and employee well‑being initiatives
• Supervise time tracking and ensure reporting compliance
• Support the Managing Partner with agenda management and travel arrangements

• Minimum 5 years of experience in a similar role
• Fluent in Dutch and English
• good command of French is an asset
• Excellent MS Office skills and strong communication abilities
• Highly flexible, approachable, and comfortable handling multiple priorities
• Detail‑oriented, structured, and able to work both autonomously and proactively
• Strong learning mindset with an ability to adapt quickly and manage emotions in challenging situations constructively
• Open to travel — approximately two times per month to the Netherlands
• Enjoys working in an international, multicultural team environment

good command of French

• A full‑time contract with a hybrid work model (approx. 3 days/week in our Brussels office)
• 40‑hour workweek with 20 legal holidays + 12 recuperation days
• Competitive salary reflecting individual and company performance
• Attractive benefits package, including group and hospitalization insurance, mobile phone, laptop, holidays, and more
• Continuous learning & development opportunities to support your professional growth
• A truly inclusive and diverse culture, where everyone can thrive and feel a strong sense of belonging