HR/Admin Executive

• Recruitment and Selection: Assist in creating job postings and advertisements
• Screen resumes and conduct initial candidate assessments
• Coordinate interviews and support the interview process
• Assist in conducting background verification and reference checks
• Employee Onboarding and Offboarding: Assist in preparing new hire documentation and conducting orientation sessions
• Process employee documentation, including appointment letters, contracts, benefits forms, and employee data updates
• Support the offboarding process by conducting exit formalities and updating employee records
• Coordinate issuance and collection of ID cards, access cards, assets, and other administrative requirements
• HR Administration: Maintain accurate and up-to-date employee records and HR databases
• Assist in drafting HR policies, procedures, and employee handbooks
• Support HR projects and initiatives such as employee engagement activities and performance management programs
• Prepare HR reports, trackers, and presentations as required
• Maintain employee attendance, leave records, and related HR documentation
• Coordinate with internal departments for employee-related administrative support
• Training and Development: Assist in organizing training programs and workshops
• Coordinate training logistics, including scheduling and participant communication
• Maintain training records and track employee training completion
• Employee Relations: Provide support in resolving employee queries and concerns
• Assist in handling employee grievances and disciplinary matters as guided by management
• Help maintain a positive, professional, and inclusive work environment
• Support employee engagement initiatives, celebrations, and welfare activities
• Facility Administration & General Administration: Coordinate day-to-day office administration and facility management activities
• Ensure proper upkeep, cleanliness, and maintenance of office premises and common areas
• Coordinate with housekeeping, security, maintenance, and external service vendors
• Monitor office infrastructure, utilities, stationery, pantry supplies, and other administrative consumables
• Raise and track service requests related to electrical, plumbing, internet, and facility maintenance issues
• Support seating arrangements, workspace allocation, and meeting room coordination
• Maintain records related to assets, facility AMC/vendor contracts, and office administration expenses
• Coordinate travel, accommodation, transport, and guest arrangements as required
• Ensure adherence to workplace safety, office discipline, and administrative compliance requirements
• Support company events, townhalls, employee engagement programs, and administrative logistics
• Compliance: Assist in ensuring compliance with labour laws, statutory requirements, company policies, and workplace regulations
• Maintain HR and administrative records required for audits and compliance reviews
• Stay updated on HR practices, labour regulations, and administrative processes

• Any Graduate
• Candidates with 1-4 years of experience
• Strong interest in pursuing a career in HR and Administration
• Good communication and interpersonal skills
• Strong organizational and multitasking abilities
• Attention to detail and accuracy in work
• Ability to maintain confidentiality and handle sensitive information
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Basic vendor coordination and facility management exposure will be an added advantage
• Ability to coordinate with cross-functional teams and external stakeholders effectively
• Problem-solving mindset with the ability to handle administrative issues proactively

Basic vendor coordination and facility management exposure will be an added advantage