HR & Admin Executive Job at Randstad (Kuala Lumpur)

Job Description

To handle all administrative and operational matters for SEA office with assistance to Regional HRBP SEA on all confidential task.

Handling & maintaining all access rights for entry and exit points, warehouse & service center doors to ensure compliance to audit protocols
Keep all records up to date ie generation of weekly reports, clearing of incoming & outgoing employee records, etc
Assist HRBP SEA in maintaining all hardcopy of employee records for SEA (GVR + company and ensure all files are stamped by Tax Department incase of Govt audits
Maintaining all onboarding records ie welcome announcement & kits, immersion plans coordination, 3months tracker & issuance of confirmation forms & letters, working with Compass Team to ensure all new hire data is updated in DayForce system accurately with email & ID set up
To audit & maintain all active employees in DF system
Maintain and update all training records, HRDF (Govt training funding) claims submissions for all certified programs
Coordinate office events ie Birthday celebrations, festival dinners and assist in VontierCares activity for SEA
Liaise with Compass Team for creation of REQ and follow up with TA Team for new hire postings and placements
Assist HRBP SEA to coordinate contract employees timesheet, contract renewals and positive working standards by adhering to company culture & rules enforced.