HR & Admin Coordinator

• Management of the recruitment process from A to Z
• Implementation of the sourcing strategy
• Pre-onboarding communication with the candidates
• Coordinate training & onboarding with the manager of the candidate
• Booking medical check-up
• Enrollment to social insurance
• Communications related to the last day of work
• Obtaining signatures & documents needed to finalize retirement
• Filling the forms to cancel social insurance enrollment
• Shift management
• duplicating the sheet monthly for Tokyo office members
• Work hour management
• reminding everyone to fill in the shift once a week
• Double-checking hours inputted in Freee software at the end of the month
• Employment contracts’ deadline tracking
• Paid holiday tracking
• Annual medical checkup reservation
• Organization of HR evaluation, twice a year, with managers
• Regularly listen, know and understand our employees
• Sharing any updates with Country Manager
• Creation of invoices for partners
• Organization AR documents
• Payment notice management
• Sending out payment notice to our freelancers
• Report online sales via affiliation platforms
• Report call center sales via reports
• External vendor & stakeholder communication and management
• Contract management
• Office maintenance/communication with building management
• Punctual translations English ⇔ Japanese
• Researches related to services, laws and regulations
• Administrative research when needed
• HR-related tasks and document creation

• Native Japanese speaking and writing level
• Trustworthiness is one of your strongest qualities
• Proactive and driven person, happy to communicate with external partners and collaborators
• Communication skills
• you are able to communicate clearly & directly with managers & collaborators
• Ideally, you already have a first experience in Japanese company administration or HR
• Attention to detail
• you are a rigorous, organized and reliable person
• English, French or Spanish skills to communicate with the international team is appreciated, but not a must

English, French or Spanish skills to communicate with the international team

• Opportunity to work in an international environment
• Learn and gain responsibilities within a dynamic team
• Possibility to work remotely few days a week
• Free weekends: work week from Monday to Friday
• Small united team, good working atmosphere