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Hq office administrator

actionbehavior.com Logo

Action Behavior Centers

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Location:
United States, Austin

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

40000.00 - 50000.00 USD / Year
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Job Description:

We are looking for an organized, proactive, and resourceful Office Manager + Executive Assistant who thrives in a fast-paced environment and is passionate about creating exceptional guest and teammate experiences—while also serving as a key support to our executive leadership team.

Job Responsibility:

  • Serves as the central point of contact for operational and administrative needs at our corporate HQ
  • ensures smooth day-to-day office functionality
  • Collaboration with large and established property management groups for complex coordination
  • Food service logistics such as daily catering coordination, scheduled meal deliveries, including breakdown and set up
  • Oversight of all incoming and outgoing mail and package activity
  • Corporate delivery flow and high-volume box organization
  • Coordinates internal and external meetings, board room bookings, and special events across departments
  • Acts as liaison between executives, internal teammates, clients, and external partners with clear, timely, and professional communication
  • Maintains discretion and confidentiality while handling sensitive and executive-level information
  • Oversees meeting space availability, guest readiness, and daily facility needs
  • manages office supplies, kitchen stocking, and building access
  • Leads procurement for office supplies and Management of bulk purchasing, along with vendor communication, storage systems, and stock rotation
  • Promotes a positive, connected office culture by planning happy hours, office lunches, and teammate recognition events
  • Actively manages HQ phone and email communications with professionalism and attention to detail
  • Ability to perform physical tasks that include lifting, moving, and stocking items up to fifty pounds

Requirements:

  • Candidates must be located in Austin, Texas or surrounding areas
  • Must be physically present at ABC Corporate Office five days a week
  • 2–4 years of experience in a professional office setting
  • Prior experience in executive support, administrative coordination, or office management is expected
  • Bachelor's Degree preferred
  • Strong communication skills with a professional, positive, and approachable demeanor
  • Ability to multitask, manage priorities independently, and stay organized under pressure
  • High discretion and confidentiality in handling sensitive executive matters
  • Proven ability to support executives in dynamic, fast-paced environments
  • Desire to be part of a warm, high-performing, and mission-driven culture
  • Ability to sit, stand, and walk and assume a variety of positions
  • Ability to lift or move up to 50 pounds
  • Ability to maintain near and far visual acuity
  • Must be able to be physically present at assigned job location
  • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards
  • Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
What we offer:
  • 10 Days of PTO, 10 Paid Holidays, 2 Flex Days + More with Tenure
  • Student Loan Repayment Employer Contributions
  • Maternity/Paternity Award of up to $3,000 & FSA Options for Childcare
  • Door Dash Pass, Team Happy Hours, and Regional Night of Honors
  • Up to $600 Student Loan Repayment Options & Tuition Discounts
  • Quarterly Team outings and events to bond and celebrate our wins both big and small
  • Professional development: we want to pour into you as you pour into ABC
  • Leadership opportunities: To be the best, we have to continually keep learning and you get to push yourself here to learn more and take on more responsibilities, and show what you can do
  • 401K Retirement Plans with company matching

Additional Information:

Job Posted:
December 14, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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