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Housing Assistant Representative I

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Oakland

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a Housing Assistant Representative I to join our team in Oakland, California. In this role, you will support a department director by handling a variety of administrative and clerical tasks critical to daily operations. This is a long-term contract position that requires a proactive individual with excellent organizational skills and the ability to work independently.

Job Responsibility:

  • Provide administrative support to departmental leadership by managing schedules, coordinating meetings, and handling correspondence
  • Conduct research and prepare detailed reports to support decision-making processes
  • Communicate program details and procedural updates to stakeholders, including government officials and other external parties
  • Assist with analyzing data to evaluate and improve operational procedures
  • Collaborate on budget preparation and track expenses to ensure compliance with financial guidelines
  • Compose thorough and accurate correspondence and procedural documents, ensuring clarity
  • Monitor attendance records and process claims, including payroll-related documentation
  • Maintain confidential files and records with a high level of discretion and organization
  • Utilize Yardi software to manage housing-related data and reports effectively
  • Coordinate schedules and appointments for department staff and external partners

Requirements:

  • At least 3 years of experience in administrative or clerical roles, preferably in property management or housing-related fields
  • Proficiency in Yardi software for managing housing operations and data
  • Strong organizational skills with the ability to multitask and prioritize efficiently
  • Experience in preparing reports, conducting audits, and analyzing data
  • Excellent communication skills, both written and verbal, with the ability to interact professionally with government officials and other stakeholders
  • Demonstrated ability to maintain confidentiality and handle sensitive information responsibly
  • Familiarity with scheduling appointments and coordinating activities for teams and external partners
  • Ability to work independently while supporting broader departmental goals
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
February 21, 2026

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