Hotel Operations & Administrative Coordinator Job at Marriott Bonvoy (St. Pete Beach)

Operations Administrative Coordinator

A high-volume hospitality group in Oceanside is seeking an Operations Administra...

Location

United States , Oceanside

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of administrative, operations, or office coordination experience preferred
Hospitality, hotel, restaurant, or event industry experience strongly preferred
Strong multitasking and organizational abilities
Excellent communication and interpersonal skills
Ability to manage deadlines in fast-paced environments
Advanced Microsoft Office and reporting skills required

Job Responsibility

Coordinate executive calendars, meetings, and operational schedules
Prepare reports, presentations, and internal documentation for leadership
Assist with payroll coordination, onboarding paperwork, and scheduling updates
Support operational departments with administrative tracking and reporting needs
Maintain organized records, contracts, and operational documentation
Coordinate communication between leadership, vendors, and operational teams
Assist with employee scheduling adjustments and administrative follow-up
Support office supply management and facility coordination
Help organize company meetings, trainings, and special events

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

International Operations Coordinator, HVMB Operations & Quality (Fixed Term Contract)

The International Operations Coordinator, HVMB Operations & Quality (Fixed Term ...

Location

India , Gurgaon

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

3-year degree from an accredited university/college in Business Administration, Hotel and Restaurant Management and 1 or more years experience in the business, sales and marketing, management operations, or related professional area
Demonstrated ability to deliver results in a fast-paced environment with competing priorities and deadlines
Demonstrated ability to work independently without direct supervision
Attention to detail and highly organized
Expert project management and organizational skills with a service mindset

Job Responsibility

Provide operational onboarding support to our Home Management Companies (HMC)
Support 45- 90- and 150-day check ins with newly onboarded HMCs
Support the workstream related to EID creation and subsequent system access as well as troubleshooting for existing HMCs
Support the workstream for home curations and track/forecast units added and target dates
Provide support to operations and account management to lift ITR performance at red zone HMCs
Provide support to account management to lift performance levels at HMCs
Maintain global market database for newly approved location entries
Monitors and responds/redirects questions generated by our partners through HVMB Trainer mailbox
Informs, updates, and provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person in a timely manner
Attends and participates in all relevant meetings

Fulltime

Administrative Coordinator

Our client in the West Island of Montreal is currently looking for an administra...

Location

Canada , Pointe Claire

Salary:

60000.00 - 70000.00 CAD / Year

Randstad

Expiration Date

August 06, 2026

Requirements

2 years experience in coordination or administration
Background in promotional events or pharmaceuticals is preferred but not required
Fluently Bilingual (French and English) (Spoken and Written)
English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis
Strong organizational skills and the ability to manage multiple tasks effectively
SAP , Salesforce knowledge an asset but not required
Strong MS Office (Word, Excel, Powerpoint)
Proficiency in data entry and experience with contract management
Ability to work collaboratively in a team environment and contribute to a positive workplace culture

Job Responsibility

Managing all aspects of event logistics, including booking appointments, planning meetings with hotels, and coordinating with pharmacists, medical specialists, and various companies
Creating marketing templates and pamphlets that are associated with the various departments
Sending all marketing materials to the clinician to explain the process from A-Z
Entering all data onto the files and creating spreadsheets
Distribution of relevant documents
Follow-up on receipt of documents to be sent monthly by members
Send introductory documents to prospective members and follow up on receipt of their signed documents
Collaboration: Work closely with team members across departments to support event logistics and planning
Process Explanation: Clearly explain procedures and protocols to ensure smooth operations
Prepare reports and enter sales data accordingly

What we offer

Monday-Friday 8:00AM-4:00PM (40 hrs a week)
Hybrid work model
Full benefits medical, dental
Good synergy of everyone eating lunch together
New office in Pointe Claire
Competitive Salary based on experience
Work for a leader in the industry

Fulltime

Administrative Coordinator

Serve as the point of contact for clients and communicate with them by phone and...

Location

United States , New Orleans

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation
Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette
Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees

Job Responsibility

Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation
Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette
Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees

Fulltime

Travel Coordinator - Administrative Assistant

Scaled Composites is seeking a Travel Coordinator/Administrative Assistant to jo...

Location

United States , Mojave

Salary:

19.00 - 32.00 USD / Hour

Scaled Composites

Expiration Date

Until further notice

Requirements

Self-starter who is goal oriented
Ability to prioritize a high volume of tasking and operate in a 'fire and forget' atmosphere
Maintains a high degree of confidentiality
Ability to work independently in a dynamic environment
Ability to exercise good judgment with minimal oversight
Proactively completes assigned tasking, including on-the-fly problem solving and issues that require critical thought
Demonstrated capability organizing a complex schedule and varied priorities
Must be able to work well with a wide variety of personalities across all departments
Must be proficient in Microsoft Office programs (MS Word, MS Excel, MS PowerPoint and MS Outlook)
Prior experience in travel logistics preferred

Job Responsibility

Processes all employee-related travel requests
Processes all recruiting-related travel requests
Purchases/reserves all company transportation and accommodations
Contracts and coordinates with hotels, airlines, and vehicle rental agencies for lowest corporate rates/fares available
Stays informed of all travel related issues and alerts management of changes within the travel industry
Creates expense reports for travelers, collects and maintains appropriate receipts and verifies company travel invoices
coordinates with the accounting department for employee reimbursements
Monitors and ensures compliance with Scaled's Travel Policy and Procedures
May at times be asked to support staff in assigned project-based work
Schedule is flexible to accommodate work after hours and on weekends as necessary

What we offer

100% Paid Benefits and 401k Matching

Fulltime

Operations Coordinator

The Operations Coordinator provides support and clerical expertise to Operationa...

Location

United States of America , St. Louis

Salary:

Not provided

Four Seasons

Expiration Date

Until further notice

Requirements

High school education or equivalent experience
A minimum of one year experience in a similar position would be preferred
High level of computer literacy including Microsoft Windows programs (e.g. Excel, Word, etc.)
Proficient in spoken and written English
Effective planning, organizational, and project management skills
Strong interpersonal and communication skills, including email correspondence
Excellent organizational skills, detail-oriented approach, and time management skills
Ability to act and multi-task in a dynamic environment under stressful conditions and tight deadlines.

Job Responsibility

Perform administrative skills such as emailing, filing, copying, scanning, faxing and answering telephones according to Four Seasons standards
Schedule recurring meetings/meetings and arrange for the needed setup
Communicate to Engineers on duty and keep a log of all details pertaining to guest calls regarding maintenance of rooms and equipment in rooms or public area in a timely manner
Assist with guest satisfaction surveys follow up (Medallia), alert assignment and content follow up
Monitor HotSOS and manage the calls to ensure swift completion and the best guest and employee experience
Assist F&B Leadership with admin related tasks
Carry out any other project or task assigned to by the Hotel Manager
Assists in completing special projects, which may include mailings, competitive surveys, menus or other assigned duties
Coordinate the meetings and trips with contractors, vendors and suppliers for Engineering Manager
Run daily reports, request bids, create purchase order and receiving system and handle Hotel deliveries

What we offer

Lucrative salary
Medical, Dental, Vision and 401K with employer matching all starting at 30 days
Time off plans starting at day of hire
An opportunity to be a part of a cohesive team in an inclusive work environment
Complimentary and discounted hotel stays around the world
Wellbeing and mental health initiatives and focused company
Embracement and promotion of diversity in our workplace
Complimentary employee meals and beverages
Tuition reimbursement

Fulltime

Travel Operations Coordinator

This role plays a key part in supporting the continued growth of the Walt Disney...

Location

United Kingdom , London

Salary:

Not provided

Disney

Expiration Date

Until further notice

Requirements

Strong administrative experience, with a high level of attention to detail
Experience in travel operations or reservations is an advantage, but not essential
Previous experience within the travel industry or with theme park, leisure or resort products is beneficial
Ability to manage multiple tasks and priorities, while staying organised and meeting deadlines
Comfortable working both independently and as part of a collaborative team
Able to work effectively in a fast-paced, high-volume environment
Confident communicator, with strong written and verbal communication and good interpersonal skills
Good working knowledge of Microsoft Office tools, including Word, Excel, Outlook and PowerPoint
Willingness and ability to learn new systems and processes
Culturally aware and comfortable working with a diverse range of people and partners

Job Responsibility

Provide day-to-day operational support for the Disney Central, Sales and Guest Care teams across the Disneyland Paris product, responding quickly and accurately to information requests
Investigate and resolve guest queries and complaints, working closely with the Disneyland Paris Guest Communications team and following internal guidelines and legal requirements
Support the resolution of post-booking, pre-departure and in-resort issues, ensuring a smooth experience for guests
Assist with payment and credit card queries to help resolve issues as quickly as possible
Manage and triage Operations email inboxes, covering Disneyland Paris transport-inclusive packages, as well as hotel and ticket bookings
Complete quality checks on Walt Disney Travel Company International bookings, working closely with the Disneyland Paris Tour Operator team
Work with the Guest Care team to ensure booking changes, including major schedule amendments across flights, rail and self-drive packages, are followed through accurately and on time
Support credit control processes to ensure bookings are paid in line with deadlines
Keep administrative and operational documentation up to date
Monitor hotel refurbishment activity and ensure guests and internal teams are kept informed

What we offer

25 days annual leave
Private medical insurance & dental care
Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free
Disney Discounts: you are entitled to discounts on designated Disney products, resort F&B and ticketing
Excellent parental and guardian leave
Employee Resource Groups – WOMEN @ Disney, Disney Mosaic, Disney PRIDE, our disability & neurodiversity focused group - ENABLED, and our Mental Health & Wellbeing Group, TRUST

Fulltime

Front Office - Operations Coordinator

The Front Office-Operations Coordinator is the welcoming face of the organizatio...

Location

United States , Omaha

Salary:

36000.00 - 52000.00 USD / Year

ONESTAFF MEDICAL

Expiration Date

Until further notice

Requirements

2+ years of experience in reception, administrative support, and/or hospitality.
1+ years of experience scheduling business travel.
Excellent communication and customer service skills
Strong organizational abilities with attention to detail
Proficiency with Microsoft Office (Outlook, Word, Excel, Teams)
Ability to multitask and manage competing priorities in a fast-paced environment
Professional appearance and demeanor
Problem-solving mindset and strong follow-through
Highly reliable

Job Responsibility

Greet visitors and employees with professionalism and a positive, customer‑focused attitude
Answer incoming calls and manage front desk email communications
Maintain visitor logs, prepare guest badges, and follow organizational security protocols
Keep the reception area clean, organized, and representative of the company’s brand
Arrange domestic and international travel for staff, including air, hotel, ground transportation, and itineraries
Ensure travel bookings comply with company policies and budget guidelines
Monitor travel schedules and adjust plans as needed
Support planning for onsite and offsite meetings, events, and conferences
Coordinate vendor services for events (catering, AV, facilities, etc.)
Assist with registration, materials, travel, and logistics for conference attendees

What we offer

The Standard
401K
Car Allowance
Eat Well
Employee Assistance Program
Flex Hours
Free Direct Deposit / Weekly Pay
Game Rooms
Gym Privileges
HealthJoy

Fulltime

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Hotel Operations & Administrative Coordinator

Job Description

Job Responsibility

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