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Hospitality Events Coordinator

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Chat3D

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Location:
United States , Manhattan

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Category:
Hospitality and Tourism

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Contract Type:
Not provided

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Salary:

70000.00 - 75000.00 USD / Year
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Job Description:

As the Hospitality Events Coordinator, you will play a key role in elevating the client experience across the network by supporting all hospitality initiatives, gifting programs, and hospitality‑driven event moments. Based within the Client Events team, this role focuses primarily on hospitality operations - including gifting research, holiday treat rollouts, and ongoing support for store hospitality ambassadors - while also contributing to select Client Events projects that center on high‑touch hospitality moments.

Job Responsibility:

  • Lead research, sourcing, and recommendations for client gifting, seasonal treats, and hospitality gestures aligned with maison standards
  • Manage annual and key‑moment treat rollouts, including vendor coordination, ordering, tracking, and communication to stores
  • Schedule and facilitate bi‑monthly hospitality calls with store hospitality ambassadors to share best practices and gather feedback alongside the Director of Client Events
  • Maintain hospitality guidelines, trackers, and reference tools to support consistent, elevated service across the network
  • Support the development of new hospitality concepts and enhancements that strengthen client engagement and retention
  • Support hospitality ambassador supplies replenishment including, but not limited to: beverages, supplies, and activities
  • Coordinate hospitality components for high‑touch hospitality events, including florals, treats, gifting, and guest‑facing details, ensuring seamless execution with vendors and onsite teams
  • Support select client‑facing events and regional animations with hospitality elements, including logistics, vendor contracts, invoice processing, budget tracking, and inventory management
  • Work alongside Director to oversee the hospitality budget process, ensuring compliance with accounting and finance requirements, maintaining accurate invoice records, and managing vendor setup and documentation
  • Provide regular updates to the Director on delegated tasks, ensuring timely follow‑up and proactive anticipation of department needs
  • Develop competitive research on relevant client experience and hospitality trends to inform local and global initiatives
  • Perform additional duties as assigned by the supervisor

Requirements:

  • 1-2 years’ experience in similar role and/or environment
  • Hands-on event planning experience and logistics management
  • Strong planning & organizational skills with a sense of priority for deadlines and attention to detail
  • Excellent budget management skills
  • Proven ability to continuously multi-task and be flexible in high stress situations
  • Demonstrated resourceful problem-solver
  • Self-starter and ability to work independently
  • Possess strong work ethic and be an enthusiastic team player
  • Must be flexible to travel, as needed
  • Proficient in negotiation skills
  • Strong knowledge of Microsoft Office & PowerPoint
What we offer:
  • Commission and bonus incentives based on sales performance
  • Medical, Dental, Vision
  • Life Insurance and Disability
  • Paid time off (annual vacation of 15 days, 11 company holidays, 3 floating holidays, 2 wellbeing days, and sick & safe time)
  • Paid Parental leave and transition time
  • 401(k) and Roth Retirement plan with company matching and profit sharing
  • Various voluntary benefits such as flexible spending accounts, fitness reimbursement, voluntary life insurance
  • Product discount and EAP resources
  • Access to Calm App, Health Advocate, Family Building Support and more!

Additional Information:

Job Posted:
April 11, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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