Hospitality Coordinator Jobs

BarkleyOKRP

Location:
United States, Chicago

Category:
Office Administration

Contract Type:
Not provided

Salary:

50000.00 - 57000.00 USD / Year

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Job Description:

Join our team in Chicago as our Hospitality Coordinator! We are seeking a reliable, self-motivated, and customer-oriented individual to create a welcoming environment for clients, staff, and vendors. As the Hospitality Coordinator, you will handle office administrative tasks, support our Facilities team, and ensure smooth collaboration with our office locations. You will be responsible for maintaining office conditions and driving a consistent and positive office experience.

Job Responsibility:

Coordinate office activities and operations to ensure efficiency and compliance with company policies
Manage general phone calls and greet clients/office visitors, enhancing the arrival experience
Receive and distribute assets and materials for staff
Monitor and replenish office supplies, snacks, and beverages to prevent interruptions in office procedures
Assist in managing office expenses and meeting monthly deadlines
Collaborate with the Director of Facilities on purchasing supplies, organizing events, and maintaining office amenities
Manage office equipment, including coffee machines, beverage dispensers, and printers
Maintain inventory levels and initiate purchasing at reorder points
Handle incoming and outgoing mail and deliveries
Assist colleagues with various tasks as needed
Prepare and complete expense and mileage reports promptly
Coordinate and communicate with building management for improvements and repairs
Organize events, including client meetings, department meetings, and diversity, equity, inclusion, and belonging (DEIB) initiatives
Troubleshoot operational issues daily (e.g., coffee machine, printer)

Requirements:

Preferred experience as a concierge, office administrator, executive assistant, retail, F&B, customer service, or similar role
Outstanding communication and interpersonal skills
Excellent organizational abilities
Familiarity with office management procedures
Working knowledge of mail processes, such as postage machines, Federal Express, and UPS

What we offer:

multiple health insurance options
flexible PTO
life insurance
401K

Additional Information:

Job Posted:
December 06, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Hospitality Coordinator