Hospice Administrative Office Coordinator Job at Aveanna Healthcare (Mobile)

Hospice Office Manager

The Business Office Manager (BOM) plays a crucial role in ensuring smooth operat...

Location

United States , Mason

Salary:

Not provided

Arcadia Home Care and Staffing - an Addus family company

Expiration Date

Until further notice

Requirements

Associate’s degree in business management or other related field or equivalent work experience
Two years data entry experience
Previous billing and computer experience, preferably in home health or hospice setting
Must have the ability to establish and maintain effective working relationships
Must have the ability to meet the public and staff as a positive, friendly and professional representative of the hospice
Strong written and verbal communication skills
Must be proficient in Microsoft Office Programs including Word and Excel
Must have the ability to learn new software programs quickly and efficiently
Outstanding interpersonal skills with the ability to communicate effectively and the ability to speak before groups with sensitivity and compassion
Demonstrates ability to organize and prioritize workload independently

Job Responsibility

Manage all administrative and organizational functions of a hospice agency office including supervise reception, supply coordinators, and other staff assigned
May be required to supervise assigned personnel including, but not limited to, hiring, firing, conducting regular 1:1s, evaluating, training, mentoring, scheduling and assigning tasks
Ensure that office personnel perform their duties as they pertain to office responsibilities, IDT and billing responsibilities
Order and maintain accurate records of medical equipment and supplies
Responsible for informing staff of any changes, updates, etc., regarding admissions
discharges, visits, schedules
and clinical meetings as directed by the Executive Director, Director of Clinical Services and/or Administrator
Responsible for assisting with audits of patient information
Inputs data into computer for billing purposes
Tracks admission, discharge, IDTs, certification and re-certification dates on all patients

What we offer

Great culture and team atmosphere
Comprehensive benefits effective the first of the month
401(k) retirement plan with a generous company match
Generous time off accruals
Paid holidays
Mileage reimbursement
Tuition Reimbursement
Employee Referral Program
Bonus Eligible
Hospice Certification benefit and salary increase

Fulltime

Hospice Administrative Assistant

JourneyCare Hospice is seeking a Hospice Administrative Assistant for our growin...

Location

United States , Crystal Lake

Salary:

20.00 - 27.00 USD / Hour

Arcadia Home Care and Staffing - an Addus family company

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
One to two years of office or customer service experience preferred
Able to learn basic triage steps for identifying urgent calls
Strong oral and written communication with exceptional customer service skills
Ability to stay organized and manage shifting tasks
Ability to work with confidential information
Proficient with Microsoft Excel including entering data, sorting, filtering and creating simple spreadsheets
Basic proficiency with Word, Outlook and other Microsoft Office programs
Comfortable working with numbers and maintaining accurate tracking tools
Assess work load and re-prioritize as needed, handling multiple tasks under tight deadlines

Job Responsibility

Supports scheduling and basic calendar coordination as requested
Assists with preparing materials for meetings, including simple reports and spreadsheets
Supports general office organization and assists with visitors when appropriate
Answers incoming calls and direct them to the appropriate team member
Assists with patient or family phone calls by gathering basic information and routing to the correct staff for follow-up
Uses sound judgment to identify calls that require urgent attention and escalates appropriately
Maintains simple documentation of calls or requests based on established procedures
Provides general office support such as copying, scanning, organizing documents, and maintaining files
Enters data accurately into spreadsheets, updates logs, and pulls basic information for reports
Helps track and organize department information such as staffing schedules, referral logs, or productivity sheets

What we offer

Great culture and team atmosphere
Comprehensive benefits, including medical, dental, and vision, effective on the first of the month
401(k) retirement plan with a generous company match
Generous time off accruals
Paid holidays
Mileage reimbursement
Tuition Reimbursement
Employee Referral Program
Hospice Certification benefit and salary increase
Merit Increases

Fulltime

Hospice Administrative Assistant

JourneyCare Hospice is seeking a Hospice Administrative Assistant for our growin...

Location

United States , Chicago

Salary:

20.00 - 27.00 USD / Hour

Arcadia Home Care and Staffing - an Addus family company

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
One to two years of office or customer service experience preferred
Able to learn basic triage steps for identifying urgent calls
Strong oral and written communication with exceptional customer service skills
Ability to stay organized and manage shifting tasks
Ability to work with confidential information
Proficient with Microsoft Excel including entering data, sorting, filtering and creating simple spreadsheets
Basic proficiency with Word, Outlook and other Microsoft Office programs
Comfortable working with numbers and maintaining accurate tracking tools
Assess work load and re-prioritize as needed, handling multiple tasks under tight deadlines

Job Responsibility

Supports scheduling and basic calendar coordination as requested
Assists with preparing materials for meetings, including simple reports and spreadsheets
Supports general office organization and assists with visitors when appropriate
Answers incoming calls and direct them to the appropriate team member
Assists with patient or family phone calls by gathering basic information and routing to the correct staff for follow-up
Uses sound judgment to identify calls that require urgent attention and escalates appropriately
Maintains simple documentation of calls or requests based on established procedures
Provides general office support such as copying, scanning, organizing documents, and maintaining files
Enters data accurately into spreadsheets, updates logs, and pulls basic information for reports
Helps track and organize department information such as staffing schedules, referral logs, or productivity sheets

What we offer

Great culture and team atmosphere
Comprehensive benefits, including medical, dental, and vision, effective on the first of the month
401(k) retirement plan with a generous company match
Generous time off accruals
Paid holidays
Mileage reimbursement
Tuition Reimbursement
Employee Referral Program
Hospice Certification benefit and salary increase
Merit Increases

Fulltime

Hospice Administrative Assistant

JourneyCare Hospice is seeking a Hospice Administrative Assistant for our growin...

Location

United States , Deerfield

Salary:

20.00 - 27.00 USD / Hour

Arcadia Home Care and Staffing - an Addus family company

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
One to two years of office or customer service experience preferred
Able to learn basic triage steps for identifying urgent calls
Strong oral and written communication with exceptional customer service skills
Ability to stay organized and manage shifting tasks
Ability to work with confidential information
Proficient with Microsoft Excel including entering data, sorting, filtering and creating simple spreadsheets
Basic proficiency with Word, Outlook and other Microsoft Office programs
Comfortable working with numbers and maintaining accurate tracking tools
Assess work load and re-prioritize as needed, handling multiple tasks under tight deadlines

Job Responsibility

Supports scheduling and basic calendar coordination as requested
Assists with preparing materials for meetings, including simple reports and spreadsheets
Supports general office organization and assists with visitors when appropriate
Answers incoming calls and direct them to the appropriate team member
Assists with patient or family phone calls by gathering basic information and routing to the correct staff for follow-up
Uses sound judgment to identify calls that require urgent attention and escalates appropriately
Maintains simple documentation of calls or requests based on established procedures
Provides general office support such as copying, scanning, organizing documents, and maintaining files
Enters data accurately into spreadsheets, updates logs, and pulls basic information for reports
Helps track and organize department information such as staffing schedules, referral logs, or productivity sheets

What we offer

Great culture and team atmosphere
Comprehensive benefits, including medical, dental, and vision, effective on the first of the month
401(k) retirement plan with a generous company match
Generous time off accruals
Paid holidays
Mileage reimbursement
Tuition Reimbursement
Employee Referral Program
Hospice Certification benefit and salary increase
Merit Increases

Fulltime

New

Hospice Business Office Manager

Responsible for overseeing non-clinical care center operations and support funct...

Location

United States , East Providence

Salary:

35.00 USD / Hour

Amedisys

Expiration Date

Until further notice

Requirements

High school diploma or GED equivalent
Two (2+) years' office or related experience
Basic computer and MS Office application skills, including Excel
Working knowledge of billing and payroll practices, personnel management, record keeping, and office administration

Job Responsibility

Manages non-clinical staffing at care center, including hiring, onboarding, performance management support, staffing assignments, ongoing training, maintaining equipment, and compliance with employee documentation required by HR and regulatory agencies. Indirectly manages and supervises BOS role
In conjunction with the Area Financial Specialist, works with care center employees to address payroll time and mileage discrepancies
Coordinates with care center leadership to ensure appropriate orientation for all new staff, including contract staff
Ensures compliance with all new and current employee documentation required by Human Resources and regulatory agencies for maintaining employment within the organization including, but not limited to, I9 compliance, professional licensure, background checks, and all other documents related to employment
Monitors care center claims and assists corporate teams with semi-monthly billing periods, as well as with bills held in prior billing periods, including completion of all billing adjustments
Facilitates Prebill Audit Meetings to review and address outstanding billing, claim, and operational issues
Facilitates accurate and timely billing by proactively addressing and resolving bill holds
Serves as a subject matter expert on billing-related processes and procedures for care center staff
Promotes compliance with all fiscal intermediary and/or other third-party payors, company policies and procedures, and federal and state regulations
Ensures care center leadership has visibility into financial performance by escalating issues as appropriate, providing timely updates, and facilitating meetings

Fulltime

Rn clinical team manager - hospice

At Elara Caring, we care where you are and believe the best place for your care ...

Location

United States , Conroe

Salary:

Not provided

Elara Caring

Expiration Date

Until further notice

Requirements

Associate degree in a Nursing related field, Bachelor preferred
2 years of home care experience in Home Health or Hospice environment
1 year of supervisory experience required
Current, unrestricted RN license valid for the state of work
Ability to quickly become proficient in enterprise applications such as Homecare Homebase, Workday, and have knowledge in Microsoft Office
Able and willing to travel up to 50% as needed to support business and patient needs
Sit, stand, bend, lift and move intermittently and be able to lift 50-100 lbs
Valid driver’s license and insurance and reliable transportation to perform job tasks

Job Responsibility

Provides oversight of all patient care services and personnel including making patient and personnel assignments, coordinating patient care, coordinating referrals, assuring patient needs are continually assessed, and assuring the development, implementation, and updates to the individualized patient plan of care
Plans, directs, and participates in delivery of home health services to provide diagnosis-specific patient care, including coordination of services with providers, vendors, or facilities
Ensures the timely start of patient care within recommended regulatory guidelines
Processes and coordinates physician orders, staff assignments, and communications between direct care team members, the patient and their family, and the physician and primary care physician (as appropriate)
Reviews and approves plan of care and evaluates proposed changes to the plan of care for clinical appropriateness
Integrates orders from all relevant physicians involved in the plan of care and ensures the orders are approved by the responsible physician
Conducts regular OASIS reviews for all patients
Meets with all direct care team members on a regular basis providing guidance, coaching and communicating information related to specific issues or organizational changes
Initiates hiring requests, interviews candidates and recommends hiring of direct care staff
Communicates frequently with the Branch Director or Administrator on key performance metrics

What we offer

Work in a collaborative environment
Competitive compensation package
Tuition reimbursement for full-time staff and continuing education opportunities for all employees at no cost
Opportunities for advancement
Comprehensive insurance plans for medical, dental, and vision benefits
401(K) with employer match
Paid time off, paid holidays, family, and pet bereavement

Patient Services Coordinator

Are you looking for a rewarding career in homecare? If so, we invite you to join...

Location

United States , Cookeville

Salary:

19.00 - 23.00 USD / Hour

Amedisys

Expiration Date

Until further notice

Requirements

High School diploma or GED equivalent
One year of scheduling experience in a healthcare environment
One year of administrative experience in a health care environment

Job Responsibility

Ensures patient assessment visits including all Oasis visits are scheduled and performed timely
Ensures clinicians are assigned and scheduled in most efficient geography, maximizing clinician efficiency, utilizing the lowest possible discipline, matching skill with required care, and optimizing clinician capacity
Works collaboratively with field clinicians to ensure all patient visits are scheduled and completed as ordered and within the care center
Manages calls from patients and field staff related to scheduling issues
Refers clinical and performance related issues to the clinical manager
Monitors hospitalized patients, communicating and ensuring the team follows up as necessary
Supports clinical manager and works collaboratively to ensure timely communication with patients, clinicians, referral sources, business development team and other office personnel
Runs all applicable reports and responds to work flow taking appropriate actions
Assists with internal or external transfer of patients between care centers and/or hospice services
May be responsible for maintaining supply closet with routine supplies, ensuring supplies are within expiration dates and packaged appropriately, and serve as liaison with the field for patient supply needs

What we offer

A full benefits package with choice of affordable PPO or HSA medical plans
Paid time off
Up to $1,000 in free healthcare services paid by Amedisys yearly, when enrolled in an Amedisys HSA medical plan
Up to $500 in wellness rewards for completing activities during the year
Mental health support, including up to five free counseling sessions per year through the Amedisys Employee Assistance program
401(k) with a company match
Family support with infertility treatment coverage, adoption reimbursement, paid parental and family caregiver leave
Fleet vehicle program (restrictions apply) and mileage reimbursement

Fulltime

Patient Service Coordinator Home Health

Make a difference every day as an Amedisys patient services coordinator. Join Am...

Location

United States , Greeneville

Salary:

20.00 - 22.00 USD / Hour

Amedisys

Expiration Date

Until further notice

Requirements

High School diploma or GED equivalent
One year of scheduling experience in a healthcare environment
One year of administrative experience in a health care environment

Job Responsibility

Ensures patient assessment visits including all Oasis visits are scheduled and performed timely
Ensures clinicians are assigned and scheduled in most efficient geography, maximizing clinician efficiency, utilizing the lowest possible discipline, matching skill with required care, and optimizing clinician capacity
Works collaboratively with field clinicians to ensure all patient visits are scheduled and completed as ordered and within the care center
Manages calls from patients and field staff related to scheduling issues
Refers clinical and performance related issues to the clinical manager
Monitors hospitalized patients, communicating and ensuring the team follows up as necessary
Supports clinical manager and works collaboratively to ensure timely communication with patients, clinicians, referral sources, business development team and other office personnel
Runs all applicable reports and responds to work flow taking appropriate actions
Assists with internal or external transfer of patients between care centers and/or hospice services
May be responsible for maintaining supply closet with routine supplies, ensuring supplies are within expiration dates and packaged appropriately, and serve as liaison with the field for patient supply needs

What we offer

Choice of PPO or HSA medical plans with free telehealth
Paid time off
Up to $1,000 in free healthcare services with Amedisys HSA plan
Up to $500 in wellness rewards for activities-use for spa, gym, sports, hobbies, pets and more
Mental health support with up to five free counseling sessions through the Employee Assistance program
401(k) with a company match
Family support with infertility treatment coverage, adoption reimbursement, paid parental and family caregiver leave
Fleet vehicle program (restrictions apply) and mileage reimbursement

Fulltime

Hospice Administrative Office Coordinator

Aveanna Healthcare

Location:
United States , Mobile

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
December 23, 2025

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

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