Hospice Administrative Office Coordinator Job at Aveanna Healthcare (Mobile)

Home Health Administrative Office Coordinator

Position Overview: The Administrative Office Coordinator for Home Health and Hos...

Location

United States , Jasper

Salary:

15.00 - 18.00 USD / Hour

Aveanna Healthcare

Expiration Date

Until further notice

Requirements

High school diploma or GED
Proficient typing skills
Proficient Microsoft Office skills

Job Responsibility

Greet persons entering the facility to learn the purpose of the visit and escort visitors to their destination
Assist in answering of incoming calls and ensuring accurate messages are taken and given to the appropriate staff member
Distribute mail to appropriate staff member or department, including company communication being mailed to employees
Process invoices according to branch location guidelines
Monitor office supplies and submit orders as needed
Scanning and/or filing of documentation and records
Participates in renewables/credentialing/expiration activities, to include obtaining necessary documents from staff to fulfill credentialing requirements
Ensures order and cleanliness of the office and organizes repairs or other work to maintain a professional image
Oversite of postage machine and other office equipment for use and acceptable working condition
Perform special projects as needed

What we offer

401(k) with match
Health, Dental and Vision Benefits for employees at 30+ hours
Tuition Discounts and Reimbursement
PTO, Sick Time, and Paid Holidays

Hospice Administrative Assistant

JourneyCare Hospice is seeking a Hospice Administrative Assistant for our growin...

Location

United States , Barrington

Salary:

20.00 - 27.00 USD / Hour

Arcadia Home Care and Staffing - an Addus family company

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
One to two years of office or customer service experience preferred
Able to learn basic triage steps for identifying urgent calls
Strong oral and written communication with exceptional customer service skills
Ability to stay organized and manage shifting tasks
Ability to work with confidential information
Proficient with Microsoft Excel including entering data, sorting, filtering and creating simple spreadsheets
Basic proficiency with Word, Outlook and other Microsoft Office programs
Comfortable working with numbers and maintaining accurate tracking tools
Assess work load and re-prioritize as needed, handling multiple tasks under tight deadlines

Job Responsibility

Supports scheduling and basic calendar coordination as requested
Assists with preparing materials for meetings, including simple reports and spreadsheets
Supports general office organization and assists with visitors when appropriate
Answers incoming calls and direct them to the appropriate team member
Assists with patient or family phone calls by gathering basic information and routing to the correct staff for follow-up
Uses sound judgment to identify calls that require urgent attention and escalates appropriately
Maintains simple documentation of calls or requests based on established procedures
Provides general office support such as copying, scanning, organizing documents, and maintaining files
Enters data accurately into spreadsheets, updates logs, and pulls basic information for reports
Helps track and organize department information such as staffing schedules, referral logs, or productivity sheets

What we offer

Great culture and team atmosphere
Comprehensive benefits, including medical, dental, and vision, effective on the first of the month
401(k) retirement plan with a generous company match
Generous time off accruals
Paid holidays
Mileage reimbursement
Tuition Reimbursement
Employee Referral Program
Hospice Certification benefit and salary increase
Merit Increases

Fulltime

Hospice Office Manager

The Business Office Manager (BOM) plays a crucial role in ensuring smooth operat...

Location

United States , Mason

Salary:

Not provided

Arcadia Home Care and Staffing - an Addus family company

Expiration Date

Until further notice

Requirements

Associate’s degree in business management or other related field or equivalent work experience
Two years data entry experience
Previous billing and computer experience, preferably in home health or hospice setting
Must have the ability to establish and maintain effective working relationships
Must have the ability to meet the public and staff as a positive, friendly and professional representative of the hospice
Strong written and verbal communication skills
Must be proficient in Microsoft Office Programs including Word and Excel
Must have the ability to learn new software programs quickly and efficiently
Outstanding interpersonal skills with the ability to communicate effectively and the ability to speak before groups with sensitivity and compassion
Demonstrates ability to organize and prioritize workload independently

Job Responsibility

Manage all administrative and organizational functions of a hospice agency office including supervise reception, supply coordinators, and other staff assigned
May be required to supervise assigned personnel including, but not limited to, hiring, firing, conducting regular 1:1s, evaluating, training, mentoring, scheduling and assigning tasks
Ensure that office personnel perform their duties as they pertain to office responsibilities, IDT and billing responsibilities
Order and maintain accurate records of medical equipment and supplies
Responsible for informing staff of any changes, updates, etc., regarding admissions
discharges, visits, schedules
and clinical meetings as directed by the Executive Director, Director of Clinical Services and/or Administrator
Responsible for assisting with audits of patient information
Inputs data into computer for billing purposes
Tracks admission, discharge, IDTs, certification and re-certification dates on all patients

What we offer

Great culture and team atmosphere
Comprehensive benefits effective the first of the month
401(k) retirement plan with a generous company match
Generous time off accruals
Paid holidays
Mileage reimbursement
Tuition Reimbursement
Employee Referral Program
Bonus Eligible
Hospice Certification benefit and salary increase

Fulltime

Hospice Administrative Assistant

JourneyCare Hospice is seeking a Hospice Administrative Assistant for our growin...

Location

United States , Deerfield

Salary:

20.00 - 27.00 USD / Hour

Arcadia Home Care and Staffing - an Addus family company

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
One to two years of office or customer service experience preferred
Able to learn basic triage steps for identifying urgent calls
Strong oral and written communication with exceptional customer service skills
Ability to stay organized and manage shifting tasks
Ability to work with confidential information
Proficient with Microsoft Excel including entering data, sorting, filtering and creating simple spreadsheets
Basic proficiency with Word, Outlook and other Microsoft Office programs
Comfortable working with numbers and maintaining accurate tracking tools
Assess work load and re-prioritize as needed, handling multiple tasks under tight deadlines

Job Responsibility

Supports scheduling and basic calendar coordination as requested
Assists with preparing materials for meetings, including simple reports and spreadsheets
Supports general office organization and assists with visitors when appropriate
Answers incoming calls and direct them to the appropriate team member
Assists with patient or family phone calls by gathering basic information and routing to the correct staff for follow-up
Uses sound judgment to identify calls that require urgent attention and escalates appropriately
Maintains simple documentation of calls or requests based on established procedures
Provides general office support such as copying, scanning, organizing documents, and maintaining files
Enters data accurately into spreadsheets, updates logs, and pulls basic information for reports
Helps track and organize department information such as staffing schedules, referral logs, or productivity sheets

What we offer

Great culture and team atmosphere
Comprehensive benefits, including medical, dental, and vision, effective on the first of the month
401(k) retirement plan with a generous company match
Generous time off accruals
Paid holidays
Mileage reimbursement
Tuition Reimbursement
Employee Referral Program
Hospice Certification benefit and salary increase
Merit Increases

Fulltime

Access Specialist

Join Blue Ridge Care as an Access Benefits Specialist. At Blue Ridge Care, we de...

Location

United States , Winchester

Salary:

25.00 - 30.00 USD / Hour

Blue Ridge Hospice

Expiration Date

Until further notice

Requirements

High school diploma or GED required
associate degree or higher preferred
Minimum of one year of healthcare administrative experience, with a strong focus on insurance verification and benefits coordination
Strong knowledge of insurance processes, including eligibility, authorizations, and coverage coordination
Experience working with insurance providers via phone, fax, and online portals
Familiarity with out-of-state payors preferred
Proficiency in Microsoft Office and EMR/EHR systems
Excellent organizational skills with strong attention to detail
Ability to manage multiple priorities in a fast-paced environment
Strong verbal and written communication skills

Job Responsibility

Serve as an initial point of contact for referrals, patients, families, and referral sources as needed
Verify patient insurance coverage, eligibility, benefits, and financial responsibility
Obtain preauthorizations and approvals for hospice services via phone, fax, and payer portals
Accurately enter and maintain patient demographics, insurance information, and documentation in the EMR/EHR
Schedule initial provider appointments and assessment nurse visits
Collect and review data to support eligibility for hospice and palliative care services
Communicate clearly with patients and families regarding insurance coverage and potential financial obligations
Resolve insurance-related discrepancies efficiently and ensure accurate benefit coordination
Maintain timely communication with physicians, referral sources, and internal interdisciplinary teams
Support referral processing, intake workflows, and medical record retrieval

What we offer

Health, Dental & Vision Insurance
Retirement Plan with Company Match
Paid Time Off (PTO)
Paid Volunteer Time
Thrift Shop Discount
Voluntary Benefits including Critical Illness

Fulltime

Clinical Account Executive

The Hospice Account Executive is responsible for successfully marketing to docto...

Location

United States , Pelham

Salary:

70000.00 - 85000.00 USD / Year

Aveanna Healthcare

Expiration Date

Until further notice

Requirements

At least 2 years healthcare, home health, hospice Sales experience (plus for Home Health experience)
Licensed Clinical experience is preferred but not required
Established community relationships/connections/referrals (contacts/referrals)
Excellent People and Relationship Skills (referral sources, patients, family members, general public)
Strong ability to present and effectively communicate (verbally and in writing)
Ability to work well independently as well as in groups
Enthusiastic, highly motivated personality, self-starter, genuine, empathetic, problem solving skills
Knowledgeable regarding standards of practice for all services offered
Valid and current driver's license and evidence of automobile insurance
Ability to travel to multiple job sites and attend required meetings

Job Responsibility

You will be visible in the community by educating and presenting to referral sources such as skilled nursing facilities, assisted living facilities and physician/doctors’ offices
Conduct in-services, presentations, educational luncheons, host and attend relevant events by introducing our home health care services to physicians, patients, their families, facility staff and other referral sources
This is a role where you will have autonomy, flexibility and setting your own schedule
Promote professional relationships with physicians, health facilities, and any other customers in order to improve the agency’s position in the community
Regularly consults with the Administrator on all aspects of marketing/sales activities
Responsible for developing, implementing and evaluating all marketing/sales activities for company services
Interacts with Directors and Supervisors regarding maintenance of accounts
Establish and maintain strong relationships with referral sources through ongoing assessment
Coordinate and complete on-site discharge planning when needed
Design a regular schedule of visits to all referral sources in geographically defined market area

What we offer

401(k) with match
Health, Dental and Vision Benefits for employees
Tuition Discounts and Reimbursement
PTO, Sick Time, and Paid Holidays
Monthly Uncapped Commission Plan

Fulltime

Family Services Advisor

The Family Services Advisor serves as a compassionate and knowledgeable resource...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of customer service
sales
hospitality
counseling
funeral services
or family services experience preferred
Experience in cemetery
mortuary
hospice
healthcare

Job Responsibility

Meet with individuals and families to discuss burial
cremation
mausoleum
memorialization
and funeral service options
Assist families with both pre-need planning and at-need arrangements in a caring and professional manner
Educate families on available products
services
payment options
and memorial packages

What we offer

Medical
vision
dental
and life and disability insurance
Company 401(k) plan
Free online training
Competitive compensation

Fulltime

Access Benefits Specialist

Join Blue Ridge Care as an Access Benefits Specialist. At Blue Ridge Care, we de...

Location

United States , Winchester

Salary:

25.00 - 30.00 USD / Hour

Blue Ridge Hospice

Expiration Date

Until further notice

Requirements

High school diploma or GED required
associate degree or higher preferred
Minimum of one year of healthcare administrative experience with a strong focus on insurance verification and benefits coordination
Strong knowledge of insurance processes including eligibility authorizations and coverage coordination
Experience working with insurance providers via phone fax and online portals
Familiarity with out-of-state payors preferred
Proficiency in Microsoft Office and EMR/EHR systems
Excellent organizational skills with strong attention to detail
Ability to manage multiple priorities in a fast-paced environment
Strong verbal and written communication skills

Job Responsibility

Serve as an initial point of contact for referrals patients families and referral sources as needed
Verify patient insurance coverage eligibility benefits and financial responsibility
Obtain preauthorizations and approvals for hospice services via phone fax and payer portals
Accurately enter and maintain patient demographics insurance information and documentation in the EMR/EHR
Schedule initial provider appointments and assessment nurse visits
Collect and review data to support eligibility for hospice and palliative care services
Communicate clearly with patients and families regarding insurance coverage and potential financial obligations
Resolve insurance-related discrepancies efficiently and ensure accurate benefit coordination
Maintain timely communication with physicians referral sources and internal interdisciplinary teams
Support referral processing intake workflows and medical record retrieval

What we offer

Health Dental & Vision Insurance
Retirement Plan with Company Match
Paid Time Off (PTO)
Paid Volunteer Time
Thrift Shop Discount
Voluntary Benefits including Critical Illness

Fulltime

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Hospice Administrative Office Coordinator

Job Description

Job Responsibility

Requirements

What we offer

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